Top 5 Coffee Vending Machine Rental Providers in the UK

Man getting coffee from a vending machine
Sabrina Dougall

Our expert research found the best vending machine provider in the UK is Logic Vending. Though we were also wowed by the beverage supply services of Express Vending and Caffeica.

Read on to find out why these five excel — based on cost effectiveness, range of services provided and quality of customer support.

Alternatively, go full steam ahead and complete our 30-second webform with some details about your business needs. We’ll ask a couple of quick questions about your ideal coffee set-up then match you with the right vending machine supplier who’ll sort the details.

Do you need a coffee vending machine? Of course you do!

Logic Vending

Best for customer approval ratings

Logic Vending is the leading vending machine supplier in the UK. Catering to the entire length of the country, the firm offers coffee machine rental leases at reasonable prices. Logic Vending also provides a fully managed service, taking the hassle out of vending machine maintenance. Oh, and it’s very highly reviewed by its customers, too!

Customers say…

The best supply company I've come across since I started out in business. [Logic Vending] really sorted us out with our coffee machine. There were enough beans for a good few months, along with take-out cups, stirrers, and syrups, which help us offer a better product range – and increase our profit margins.

“I would definitely recommend this company for small businesses and larger independent companies looking to expand.”

  • Thomas, Logic Vending customer

Pros

  • Strong customer support
  • Delicious coffee (try the Rwanda medium roast!)

Cons

  • Vending machine cleaning products are expensive

Express Vending

Best for a bespoke coffee vending machine solution

Express Vending provides a tailored service that’s entirely flexible to your business’ needs. It’s also the most forward-thinking vending machine supplier in the UK, providing an unmanned, touchscreen ‘microhub’. This classy coffee vending machine speeds up self-service, and rejuvenates your workplace with its modern look and feel.

Customers say…

My experience with Express Vending was absolutely excellent from start to finish. Maddy and Anna came to speak with me in person and I felt that they were really invested in our needs, and committed to helping me get the best solution. 

“The paperwork, installation, and ordering was super simple and efficient, which was a big plus for me. [Express Vending] provided great customer service all round – we are so happy with our new machine, and the team is very grateful! Thank you!”

  • Sam, Express Vending customer

Pros

  • Its 98% customer retention rate speaks volumes…
  • ...as does its cabinet of awards, including ‘Operator of the Year’ at the 2017 Vending Industry Awards

Cons

  • This vending machine supplier’s cup prices are more expensive than others

Caffeica

Best for its wide range of coffee vending machines

Caffeica is a vending machine supplier suitable for businesses of all sizes. Whether you need a tabletop coffee maker for the staffroom, or a floor-standing vending machine for a large office, Caffeica has a solution for you.

There’s a tasty selection of brands on offer, too. Far more brands than you would find with other suppliers, giving you more chance of getting exactly the model to suit your usage and preferences. The caffeine delivery company also offer drinks machines for purchase as well as lease and rental.

Customers say…

[Caffeica always provides] excellent service and care. Great machines, too!”

  • Hylton, Caffeica customer

Pros

  • Caffeica’s vending machine solutions are industry-specific...
  • ...and it keeps all services in-house

Cons

  • Vending machine rental rates aren’t transparent
Do you need a coffee vending machine?

Kafevend

Best for cheapest coffee machine rental rates

Kafevend (a brand of Eden Springs UK Ltd) is the best coffee vending machine supplier if you’re looking for competitive rates. As well as the cheapest vending machine prices around — from 90p per day — installation and delivery come at no cost. Kafevend supplies KLIX and FLAVIA machines with a bonus offer of free servicing for three years, plus free delivery and installation. However, their customer service is not perfect and clients have complained online of delays and poor account handling. So if you're set on cheap, you'll need to take the rough with the smooth, i.e. potentially patchy service.

Customers say…

“[Kafevend provides a] very good service. Polite delivery driver every time. Office staff are also very professional and polite. Delivery mostly on time. Overall, I’m very pleased to be working with this supplier.”

  • Simon, Kafevend customer

Pros

  • Mostly positive reviews online
  • Offers free training to get your vending machine set up

Cons

  • Customer service is lacking when compared to other vending machine suppliers (despite what Simon says)

Link Vending

Best for helping the planet

Link Vending works with vending machine companies that meet ISO 9000 system (quality assurance) standards. They will offer vending machines with or without contracts as well as the choice over commitment to purchasing consumable and opting into maintenance. The firm donates to your choice of charity from their list with every sale generated. Their coffee cups are biodegradable from an eco-friendly supplier.

Customers say…

We took delivery of our SB100 this afternoon – just in time for our Senior Leadership Team Meeting, so the first 10 minutes were spent deciding what to drink!

I just wanted to say how very impressed I was with your service – from the friendly staff on the end of the phone, to the easy ordering process and very quick delivery.

Thank you very much!!”

  • Nicola Bailey, Headteacher of Charborough Road Primary School

Pros

  • Flexible contract and maintenance options
  • Charity donation when you buy
  • Free delivery with £100+ spend

Cons

  • No showroom advertised, unlike some competitors
  • Cheaper coffee cups available elsewhere

Next steps

Now that you know what the best vending machine suppliers are, it’s much easier to choose the right one for your workspace.

If customer service is your priority, go for GEM Vending or Logic Vending. If you’d prefer to browse a more diverse selection of coffee vending machines, choose Caffeica or Express Vending. And, if you’re just looking for the cheapest vending machines on the market, make Kafevend your selection. 

However, if it’s still a case of too many suppliers, too little time then let us help. Simply let us know a few brief details about the kind of coffee vending machine you’d like.

Then, we’ll match you with vending machine suppliers that fit your requirements, 100% free. Take the plunge and give it a go!


FAQs

What kind of coffee vending machine should I rent?

If you run a large office, renting a bean-to-cup coffee machine is the best thing you can do for it. Bean-to-cup vending machines are efficient, user-friendly, and simplify employee self-service. 

Man getting coffee from a vending machine

Has there ever bean a quicker way of getting a fresh cup?


A commercial espresso machine, however, is better for coffee shops and cafes. It allows you to produce high-quality, barista-grade coffee at speed, while keeping costs to a minimum.

How long is a typical coffee vending machine rental contract?

A standard vending machine rental contract is for between three and five years. Short-term agreements are available, but tend to come with higher ongoing fees.

Can I maintain the coffee vending machine myself?

Yes, you can maintain your vending machine yourself if you choose. Cleaning the machine, emptying the bin, and performing basic maintenance are all simple tasks you can perform in-house. 

However, if you elect to rent a coffee machine on a fully managed contract, your vending machine supplier will take care of all that maintenance for you. That will add to the vending machine’s cost, but provide the ultimate level of convenience.

Written by:
Sabrina Dougall
Sabrina Dougall Web Marketing Expert

Sabrina is a business journalist whose career began in news reporting. She has a master’s in Investigative Journalism from City University London, and her work has appeared in The Times, The Daily Express, Money Saving Expert, Camen New Journal, Global Trade Review, and Computer Business Review. She specializes in writing about SEO (search engine optimization). Having run her own small business, Sabrina knows first-hand how critical digital marketing is to building a client base and local reputation.