Written by Zara Chechi Updated on 19 May 2023 On this page 1. Moorepay 2. ADP 3. Advanced 4. TopSource 5. Iris Staffology 6. MHR 7. Payescape How much does payroll outsourcing cost? How to choose between payroll providers? What should payroll software offer? What are the benefits of payroll outsourcing? Important payroll dates recap Our methodology: How did we decide on the best payroll software? Verdict FAQs Expand With the HRMC requiring your expenses and benefits report as well as your P11D submissions in July, small businesses that lack a dedicated HR or accounting team can greatly benefit from a payroll system, as they can help you keep on top of these (and other) important dates and remain compliant with the law.According to our independent research, Moorepay is the best payroll company in small businesses. It tops our ranking largely on the account of its expert-based advice: Moorepay makes the life of small business owners considerably easier by allowing them to contact consultants that can clarify any issues related to payroll. What's the best payroll service for small businesses? 1. Moorepay2. ADP3. Advanced4. TopSource5. Iris Staffology6. MHR7. PayescapeThese are the providers we recommend based on our research. Use our cost comparison tool to find the best service for your businessWith nearly 15 years covering the market, we know how important it is for you to find a provider that not only does the job within your budget, but also gives you the chance to scale and accommodates the specific needs of your venture.To help you choose the one best suited to your needs, we've prepared this detailed ranking with our top seven picks. If you'd like to know more about them, just head below. Swipe right to see more 0 out of 0 backward forward Moorepay ADP Advanced TopSource Iris Staffology MHR Payescape Price Range Bespoke Price Range Bespoke Price Range Bespoke Price Range Bespoke Price Range From £11.75/month Price Range Bespoke Price Range From £16.32/week or £56.20/month Fully-managed payroll Fully-managed payroll Fully-managed payroll Fully-managed payroll Fully-managed payroll Fully-managed payroll Fully-managed payroll Available as DIY software Available as DIY software Available as DIY software Available as DIY software Available as DIY software Available as DIY software Available as DIY software Key Features Extensive advice offeringOffers large suite of HR/people management solutionsMobile appOffers tax-related educational resources Key Features Sells HR, recruitment, and benefits management solutionsProvides CIPP-accredited expert payroll adviceMobile appTime and attendance features Key Features Pensions auto enrolment software as standardIn-depth reportingEasy integration with other native productsDedicated support centre Key Features Mobile appAllows for payment of international employeesSells HR and recruitment native softwareProvides CIPP-accredited expert advice Key Features Comprehensive, feature-rich systemDeep-dive reportingUnlimited users, employees and companiesMobile app Key Features Packs a highly-detailed reporting platformOffers educational materialProvides CIPP-accredited expert payroll adviceMobile app Key Features Mobile appOffers hands-on trainingCan be used as clock-in systemOffers educational resources Ready to find the payroll solution best suited to your needs? Get started Prices correct as of May 2023 1. Moorepay Moorepay Pricing Bespoke Compare quotes Quick overview Moorepay provides a cloud-based integrated payroll and HR platform, which allows companies to easily analyse employee data and generate reports. Established in 1966, it packs both part-managed and fully-managed services and is accredited by the CIPP Payroll Assurance Scheme (PAS).The winner of The Rewards Payroll & HR Software Product of the Year Award 2022, Moorepay boasts big names as clients, such as McDonald's, Wolkswagen, and Mountain Warehouse. It's also rated 'Excellent' on Trustpilot, with an impressive 4.5/5 score. Read more + Read less - Strengths Provides live training and CIPP-accredited expert advice Allows for custom reporting Customer service is available via phone and live chat Weaknesses Doesn't provide open API, preventing integration Pricing only available through quoting Help is not available through chatbot Moorepay offers an easy-to-use platform with integrated payroll and HR solutions. It gives you access to UK-based payroll specialists who are available to help you with any queries, making it easier for you to get started and avoid major problems when it comes to paying your contractors.Moorepay’s onboarding process is simple, which is great if you’re not super tech-savvy, or you want to avoid a steep learning curve. Also, like ADP, Moorepay provides CIPP-accredited expert payroll advice and offers tax-related educational resources.Unfortunately, it doesn't allow for payment of international employees nor does it offer live training – features our experts have found in Iris Staffology. Want to save time & money on payroll? Meet Pento, an automated payroll solution that comes with reliable support from payroll experts. Is it right for you? Easy to use & reliable 2. ADP ADP Bespoke Compare quotes Quick overview ADP is a business outsourcing giant, offering both payroll and HR services to help your business. Founded in 1949, its industry cred is second to none: in the Global Payroll Awards 2022, ADP was crowned Global Payroll Supplier of the Year. It also was named the Best International Payroll Service Provider at the CIPP Annual Excellence Awards for four consecutive years. Also, with offices in the City, it's among the best payroll companies in the UK and London we analysed. Read more + Read less - Strengths Allows for custom reporting Customer service is available via phone and live chat Offers tax education resources Weaknesses Doesn't provide payroll changes report Pricing only available through quoting Help is not available through chatbot ADP has been in the payroll business for a long time, and this expertise has brought about great payroll and hiring solutions. You can integrate third-party solutions such as QuickBooks, ClockShark, and Wave to create one seamless platform to manage various aspects of your business.Like Advanced, it also packs a powerful native suite of associated programs. This is very useful for businesses keen on keeping the number of their suppliers low, thereby saving money. Out of its native software, ADP’s hiring solution really stood out to our researchers. With it, you can run background checks, schedule interviews and send out contracts.ADP allows you to scale as and when you need to, which means you don’t need to pay for solutions and features you don’t use. As your business grows, so does the platform. ADP’s pricing is also flexible, so you won’t find yourself stuck in an unsuitable contract. That said, it's provided only through quoting, unlike Iris Staffology's, which is advertised. 3. Advanced Advanced Payroll Pricing Bespoke Compare quotes Advanced review Quick overview Advanced is an efficient cloud-based payroll software currently used by over 22,000 customers globally. Its training offering is a key asset, making it a great choice for businesses keen on implementing and getting a hold of the system quickly. Like Moorepay, it packs both fully-managed and part-managed services.Advanced offers integration with HR, attendance and finance solutions, providing you with one comprehensive platform. In fact, we found it to be one of the best providers to integrate HR and payroll. Read more + Read less - Strengths Provides live training and CIPP-accredited expert advice Allows for custom reporting Customer service is available via phone and live chat Weaknesses Doesn't provide open API, preventing integration Pricing only available through quoting Help is not available through chatbot Advance gives you the tools you need to deal with your payroll accurately and efficiently. As per our independent review, one of its selling points is its wide training tools, which are a plus if you're running a small accounting team.Its live training feature is noteworthy, allowing you to have lessons with provider's personnel to get a grasp of its system quite quickly. Moorepay, for instance, doesn't offer this – although Iris Staffology does.Furthermore, Advanced's software can be integrated with HR, attendance and finance solutions, providing you with one comprehensive platform. Did you know? A survey published in 2022 discovered that payroll errors can cost UK businesses up to £150,000 annually. 4. TopSource TopSource Bespoke Compare quotes Quick overview TopSource is a fully-managed service, taking care of every aspect of the payroll process, from registering with HMRC to end-of-year processing. Similarly to ADP, it lacks a part-managed option.TopSource has a strength in its associated service suite, packing native solutions that are easy to integrate with its payroll system. The same provider sells HR, recruitment, and benefit management software - which is a great help to companies wanting to acquire those systems but not deal with multiple suppliers to do so. Read more + Read less - Strengths Excellent level of compliance Allows for payment of international employees Also sells HR and recruitment software Weaknesses Pricing only available through quoting Doesn't allow for custom reporting Doesn't provide live training TopSource deals with every aspect of payroll from registering with HMRC to end-of-year processing. Unlike ADP, it doesn't offer a part-managed version, being only available as a fully-managed payroll solution.If you have a global businesses, or plan to expand internationally, TopSource is a good choice as it offers compliant payroll services in over 150 countries.Like MHR, it provides in-depth reporting. Conveniently, TopSource's Portico app that can be accessed at any time, and from anywhere. Having easy access to your payroll data makes it easy to keep a close eye on the ins and outs of the process – essential for business owners that accumulate the job of their company's accountant.The pricing is bespoke, so its difficult to judge from the outset if it will fit into your budget. Other providers such as Payescape offer transparent pricing, but this is still rare in the payroll world. Save by Comparing Payroll Services Quotes From Leading Suppliers Have you used Payroll Services before? Yes No A couple of clicks is all it takes! 5. Iris Staffology Iris Staffology Pricing From £11.75/month Compare quotes Quick overview Staffology is a HMRC-recognised payroll software, which makes submitting the necessary forms online that much more seamless. Created in 2018, it was acquired by software powerhouse Iris in 2021, being rebranded as Iris Staffology.Its cloud-based interface allows you to control your payroll from both desktop and mobile hardware, as well as modify the program to suit your needs. For business owners who’d like to extend its capabilities, it also packs a native HR solution. Read more + Read less - Strengths Plentiful accounting and HR integrations Transparent pricing Extensive training features Weaknesses Doesn't provide payroll changes report Doesn't allow users to create custom reports Clock-in feature isn't available on mobile app Pricing See more See less FeesPrice per month Base price £10 Payslip fee for companies with up to 20 employees £2/employee Payslip fee for companies with 21 to 50 employees £1.75/employee Payslip fee for companies with 51 or more employees Quote-based Iris Staffology packs more accounting and HR integrations than any of the providers we researched (seven and five, respectively) – which allows it to work alongside more programs than ADP (three and three) or MHR (one and three). This benefits businesses owners who want to keep their current accounting or HR software and integrate them with Iris Staffology.Iris Staffology ensures your business complies with legislation around Automatic Enrolment, making sure you stay compliant. The platform also deals with all deductions, such as NI and statutory tax, offering business owners peace of mind by helping them stay on top of these.On the other hand, Iris Staffology does not offer all of the steps necessary for year-end features such as, your final payment submissions (FSPs). Moorepay does offer this however it tends to be a pricier provider. 6. MHR MHR Bespoke Compare quotes Quick overview MHR boasts one of the most sophisticated hosted payroll software programs in the industry, iTrent. iTrent combines powerful payroll processing capabilities with time-saving HR functions to create a central business hub for employee data.Founded in 1984, the company's now used by big names such as Microsoft Azure and Experian. In our independent analysis, our experts found MHR to be a good choice for business owners who want the flexibility of choosing between running payroll in-house, outsourcing or a combination of the two. Read more + Read less - Strengths Allows for custom reporting Allows for payroll data to be shared across different systems Customer service is available via phone and live chat Weaknesses Doesn't provide live training Pricing only available through quoting Help is not available through email MHR is an established provider in the payroll and HR industry. One of its unique features is an emergency payroll support features, where MHR will step in to provide added consultation if your team are feeling overwhelmed. This extra support is helpful for businesses who are going through complex changes or a wider expansion. In these times, it can be helpful to have the backing of added support whenever your businesses needs it.MHR also boasts one of the most detailed report-generating on the market. It covers anything from salary modelling to insights on employee engagement and performance management. For businesses owners keen on making the most out of their employee data, this is a key asset. However, we note that, due to its sheer breadth, this makes MHR more suited to large businesses, as such deep reporting prowess is likely to be lost in smaller organisations.If you don't want to outsource your payroll services fully, MHR is a good choice, as it offers you the choice to opt for in-house, outsourced payroll or a combination of the two. This makes MHR more flexible than solely fully-managed provider such as TopSource and means you're free to pick the right option for your businesses' unique needs. 7. Payescape Payescape Pricing From £16.32/week or £56.20/month Compare quotes Quick overview Payescape offers a streamlined payroll solutions service designed to make the process as practical as possible for small businesses in the UK.Founded in 2006, Payescape offers flexible weekly and monthly contracts. This makes it suitable for small businesses that are finding their feet and don’t want to be tied to a provider for a long term. That said, it's not the best choice for international businesses, as it doesn't allow the payment of international employees. Read more + Read less - Strengths Allows for custom reporting Integrates with third-party accounting solutions Also sells HR software Weaknesses Doesn't allow for payment of international employees Lacks the ISO:27001, a key data security compliance certification Doesn't provide payroll changes report Pricing See more See less Weekly pricingMonthly pricing Base price £15 Base price £53 Extra cost per employee £1.32 Extra cost per employee £3.20 Payescape offers payroll, HR, and time management solutions all on one platform, giving you a streamlined and efficient way to manage your business. You can approve and monitor holidays, record working hours, and calculate wages with this provider.When paying contractors, it’s important to ensure you’re tracking working hours correctly. Payescape’s time management solutions, which are built into the platform, make it easy for you to prevent under or over paying an employee. They also mean you can manage compliance risks and projects more effectively.Payescape offers the most flexible contract among the providers our researchers looked into. You can sign up for monthly or even weekly tenures. This lack of a long-term commitment makes it suitable for small businesses that are finding their feet and don’t want to be tied to a contract.Also, unlike competitors such as ADP and MHR, Payescape advertises its prices, which makes it a natural choice for businesses that want to know this information right away to promptly make a decision on whether or not to choose this provider. How much does payroll outsourcing cost for a small business?Prices vary a lot but as a general guide, a business with 10 employees can expect to pay:£70-£80 a month for a fully managed service with hosted software£40-£60 for simple outsourcingGenerally, the fewer employees, the higher your per person payroll costs will be. How to choose between payroll service providersAt this point you will have a clear idea of the type of outsourcing service you require – and you may even have a provider in mind. The next thing to consider is cost.Payroll is a competitive industry, and prices vary a lot. So to ensure you’re getting the best deal for your business it’s important you compare quotes from multiple providers. That’s where Expert Market can help.Simply click on the button below to fill in our webform and we’ll send you same-day quotes from up to six of the UK’s leading payroll service providers. The whole process takes less than a minute. It’s completely free and there’s no obligation to go with any of the companies we match you with.So sit back and let us take the hassle out of finding the best payroll solution for your small business, because you’ve got better things to do with your time. If you're still unsure of how to choose your payroll system, let us ask: Would you like to receive custom quotes from trusted providers? Yes No This is the easiest way to compare what's on the market and make the right choice! What should payroll services offer?Payroll solutions involve you outsourcing some or all of your payroll administration work to a specialist third-party company.Choose between:Fully-managed payroll service — it does what it says on the tin. Full service payroll companies take full control of all aspects of payroll — from paying employees, to issuing payslips, generating reports and filing papers with HMRC. You can rest easy knowing your business is fully compliant with regulations.Part-managed payroll service – a service provided by a ‘payroll bureau’ and a helping hand for businesses that want to retain some control of the process. Imagine you’re happy to continue paying your staff, but you’d like a bit of help when it comes to filing documents at the end of the tax year. A payroll bureau offers you that kind of flexibility – and at a bargain price compared to a fully managed option.Hosted payroll software – a secure and efficient way of storing and updating data. Even if you have an experienced bookkeeper working for you in-house, your business could benefit from cloud-based payroll software. Set up alerts for missing or required data or easily distribute payslips via email. You can track expenses claims and benefits safe in the knowledge that everything is backed up on secure servers. What should payroll software offer?Payroll software can be as simple or as comprehensive as you like. At a basic level, payroll software provides you with the tools to run payroll automatically. This means less manual errors and monthly stresses. Running payroll accurately and on time is key to running your business smoothly.Some payroll software also offer automations, employee portals and HR tools.If you have contractors or freelancers that you want to pay differently, such as weekly or on an ad-hoc basis, look for software that will allow you to do this. Payroll outsourcing: what are the benefits?Five reasons why outsourcing your payroll makes total sense for small business owners:It will save you money. Despite the fees, outsourcing payroll is actually a more cost effective option for small businesses than hiring trained staff to do the work in-house.It will save you time. Pension, tax, BACS, payslips, National Insurance, RTI, reporting, holiday, benefits — just a few of the things you’ll need to take care of if you choose to handle payroll yourself. Oh, and don’t forget everything else you’re supposed to be doing.It will save your neck. Filing payroll documents late or with inaccurate information can incur a hefty penalty fine. Don’t give HMRC another reason to come after you.It reduces error. An underpaid worker is an unhappy worker. Payroll service providers get things right, first time.It’s watertight. Because you don’t have time to scrutinise the figures each month. Sophisticated software can alert you to time and rates abuse and other shady dealings. Important payroll dates recapImportant payroll dates lie on the horizon, with many major ones happening in July. Payroll system can certainly help you keep on top of them, but in any case, it pays to be aware of them. To help you out, here's a brief recap of the most important payroll dates.5 April– The 2022/2023 tax year ended.– Deadline for payroll software update.6 April– The 2023/2024 tax year began.19 April– Deadline for final 2022/2023 tax year reports submission.22 April– Deadline for the month 12 Pay-As-You-Earn (PAYE) payment.31 May– Deadline for your employees to receive their P60s (earning statements).6 July– Deadline for expenses and benefits report to the HRMC.– Deadline for P11D and P11D(b) forms submission.19 July– Deadline for Class 1A National Insurance contributions on benefits in kind payment (if you're not using digital systems to do so).22 July– Deadline for Class 1A National Insurance contributions on benefits in kind payment (if you're using digital systems to do so). Now that you know all that they can offer to your company... Are you considering getting a new payroll system? Yes No If you answer a few questions, we can help you choose a new provider! Our methodology: How did we decide on the best payroll software?Five researchers carried out in-depth research into payroll software platforms according to a comparison framework specially developed for this analysis. For each provider, we've asked these questions:How much control does it give you over your payroll process?How secure is it? What security measures does it take to protect your data?How much help and expertise does it offer when it comes to taxes and compliance?How scalable is the product? Can it grow alongside your company?How helpful is its customer support offering?We've factored all these questions into our rating system and come out with a ranking of the best payroll software platforms. Verdict Our top payroll pick for small businesses is Moorepay. We love its easy-to-use platform, and the fact that you can access integrated HR and platform tools.If you're still unsure and on the hunt for a payroll platform, you can use our free comparison tool to find providers suited to your business. Through it, you'll be matched with trusted providers and they'll then contact you with bespoke quotes. FAQs What's the difference between payroll services and software? Payroll software is a software that helps you run payroll. This can include automations, tools, and forms to assist you.Payroll services involve outsourcing your payroll to a third-party provider, which will run payroll for you. This can be fully or partially managed, so you can decide how much of your payroll you want to keep in-house. How much does a payroll service cost in the UK? Payroll services usually cost £1 to £8 per employee per month, with additional services, such as integrated HR and pension plan auto-enrolment, costing extra. Which payroll company is best in the UK? Moorepay to be best payroll company in the UK according to our independent research, due to its comprehensive support and HR integration. On the latter, as far as integrated HR and payroll software go, Moorepay's ease of use is a key asset of the provider. Written by: Zara Chechi Business Services Expert Zara is a Payments Expert, specialising in writing about Point of Sale systems. With a Law Degree from City University of London, she has used her legally-honed research and analytical skills to develop expertise in the Business Services world. Featured in FinTech Magazine, she quickly became an expert in payroll, POS systems, and merchant accounts.