Companies
FAQ
Price Guides
Related Products
About Us
Compare Postage Meter Prices for Your Small Business

Compare Postage Meters & Save on Mail CostsStart your free quote below

Do you already have a postage meter?

It Only Takes a Minute & You Could Save
As featured in:

Best Postage Meters For Small Businesses

Ever wondered where lost letters go to die?


Investing in a postage meter for small businesses is just one way you can make sure your letters never end up at the dreaded Dead Letter Office (DLO for short). Letters end up at this postal purgatory any time they lose their stamp.

The Dead Letter Office (DLO)

Let’s hope none of these are urgent.

The story of stamped postage gets even sadder when you consider all the money that small businesses waste on it each year. Stationery costs, staff time, and postage rates (50 cents for every letter sent first-class via USPS!) paint a far uglier picture than the one above.

Postage meters calculate the correct postage every time, cutting your administrative burden and helping you to extract more value from your mail. As USPS stamp costs climb year after year, postage meter rates are actually going down. So, whether you send ten pieces of post a week or 10,000 a month, using a postage meter has never made more financial sense.

Read on to find out about some of the best postage meters for small business.

The Top Postage Meters For Small Businesses

  1. Best for Large Mailrooms: Pitney Bowes mailstation2
  2. Best for Small Mailrooms: FP PostBase Mini
  3. Best Premium Postage Meter: Neopost IN-360
  4. Best Budget Postage: Hasler WJ20
Best Postage Meters for Small Businesses
1Pitney Bowes mailstation2Best for Large Mailrooms
2FP Postbase MiniBest for Small Mailrooms
3Neopost IN-360Best Premium Postage Meter
4Hasler WJ20Best Budget Postage Meter
Compare Prices from Leading Postage Meter Providers Get Free Quotes

Pitney Bowes Mailstation2

Best for Large Mailrooms

Pitney Bowes logo

Pitney Bowes Mailstation2 postage meters for small businesses

Pros:

  • Enterprise-level scalability
  • Powerful sales analytics
  • Seemingly endless CRM integrations

X Cons:

  • Manual deletion of duplicate contacts
  • The Lightning interface takes some getting used to

Designed with small businesses in mind, the Mailstation2 is easy to use, efficient, and offers web connectivity to make light work of topping up credit and checking your postage spend.

As part of the Pitney Bowes Small Business Mailing Solutions range, this postage meter processes a low volume of mail - 18 letters per minute - but is highly accurate, reliable and affordable. Monthly rental prices start from $25.

The Mailstation2 from Pitney Bowes give the features of a busy mailroom to even the smallest businesses.

Read review

FP Postbase Mini

Best for Small Mailrooms

FP logo

FP Postbase Mini postage meters for small businesses

Pros:

  • Enterprise-level scalability
  • Powerful sales analytics
  • Seemingly endless CRM integrations

X Cons:

  • Manual deletion of duplicate contacts
  • The Lightning interface takes some getting used to

The PostBase Mini is the smallest postage meter in the PostBase range from FP. Designed with small businesses in mind, this machine will even fit in a small home office.

If you need an entry level machine for a home business or small office space, the PostBase Mini could be the perfect option for you. FP USA's entry level system is perfect for businesses that have low volume mailing needs, but still want to benefit from the features a postage meter can offer.

Prices for this machine vary depending on contract length and usage, but start from around $18.95.

Read review

Neopost IN-360 Mailing System

Best Premium Postage Meter

Neopost logo

Neopost IN-360 postage meters for small businesses

Pros:

  • Enterprise-level scalability
  • Powerful sales analytics
  • Seemingly endless CRM integrations

X Cons:

  • Manual deletion of duplicate contacts
  • The Lightning interface takes some getting used to

The IN-360 is one of Neopost's smaller machines, but it punches above its weight. For its size, it's a highly powerful and efficient mailing solution.

This model has everything you need for processing mail quickly, cheaply and accurately. Designed to improve productivity by reducing user input and processing a huge 45 letters per minute, managing your mail with the IN-360 couldn't be easier.

Read review

Hasler WJ20

Best Budget Postage Meter

Hasler-Neopost logo

Hasler WJ20 postage meters for small businesses

Pros:

  • Enterprise-level scalability
  • Powerful sales analytics
  • Seemingly endless CRM integrations

X Cons:

  • Manual deletion of duplicate contacts
  • The Lightning interface takes some getting used to

The Hasler WJ20 is another strong choice for small business postage solutions. It’s compact in size but certainly holds its own when it comes to letter processing.

With the ability to print postage usage and spending, you can easily keep costs under control and stay within budget. The machine uses SmartCard technology to help you stay abreast of any postal rate changes. It also lets you print your logos and customize messages with minimal fuss.

In short, if you're in need of an efficient postage meter, you can't go far wrong with this machine.

While the cost of leasing a Hasler WJ20 depends on your particular lease arrangement, it’s normally below the reasonable price of $25 per month.

Read review

How Much Can I Save With a Postage Meter?

If what goes up must come down, stamp prices clearly didn’t get the memo. They’ve increased every year for the past century, except for a slight dip in 2016:

USPS postage rates (2014-2018)

Fortunately, the USPS offers preferential rates on metered postage compared with ordinary stamped postage. Metered postage rates are 6% cheaper, and almost 20% cheaper if you pre-sort your mail before giving it to the USPS!

Savings from Using a Postage Meter
Number of lettersMeteredMetered and Presorted
500$15$59.50
5,000$150$595
50,000$1,500$5,950

If you’re sending mail that weighs more than 1 oz, the savings are even more impressive:

  • For letters weighing 2 oz, using a postage meter saves you up to 44%
  • For letters weighing 3 oz, using a postage meter saves you up to 58%
  • For letters weighing 3.5 oz, using a postage meter saves you up to 66%

How Quickly Will My Postage Meter Pay For Itself?

That depends on the deal you can get from your postage meter supplier. By law, companies in the US can only lease postage meters, and prices range from $20-$1,000+ per month.

High-volume machines like the Neopost IJ-15k can process up to 15,000 pieces of mail an hour, but come at a cost of thousands of dollars a month. For more modest mailing needs, a low-volume model like the Hasler WJ20 could be a great choice.

If you spend more than $50 a month on mail, there’s almost certainly a postage meter on this page that can save you money.

Expert Tips for Finding the Best Postage Meter Lease

It really pays to shop around for the best deals on postage meters for small business. In such a highly regulated market, postage meter suppliers have to work hard to win your custom. Free trials are common, and you can even get access to special introductory offers if you play your cards right. Once you’re on board, they’ll do everything they can to make sure you stay happy with their service.

When you’re getting quotes from postage meter suppliers, make sure you:

  • Research the standout features of different suppliers’ postage meters. You’ll be in a stronger negotiating position if you know exactly what the competition offers
  • Explain your business needs, including the type, volumes and frequency of mail you’ll be sending, and to whom. This will help them pitch you their most relevant products
  • Request a free trial of their products for at least one month. This will help you to calculate whether or not signing on for longer would be worthwhile
  • Enquire about different pricing plans and lease lengths. Don’t feel pressured to sign a multi-year contract if you need more short-term flexibility than this offers

You can use our quick quotes-finding tool to get started.

Benefits of Postage Stamp Machines for Small Business

There are lots of ways small businesses can save money with a postal meter:

  • Qualify for discounted USPS postage rates
  • Reduce staff time spent processing mail
  • Cut down on trips (and fuel use) to the post office
  • Weigh mail and calculate postage costs
  • Slash administrative costs
  • Eliminate petty cash, checks and large volumes of stamps stored in your office
  • Personalize your postage labels for stronger business branding
  • Get accurate data about your daily, weekly monthly and yearly postage expenditure.
  • Credit your machine quickly, over the phone or online
  • Monitor the balance on your meter before and after use
  • Plan and budget more effectively

Next Steps

Since federal law regulates the creation and distribution of postal meters, you can't buy a postal meter. Instead, you have to rent or lease one from a set of authorized dealers.

When leasing a machine, you'll normally sign a contract for one or two years and pay a monthly rental fee. The actual rental fee varies according to your contract length and the type of machine you opt for.

Despite pricing variations, you can rest assured that there are still affordable options. Many postage meters are made specifically for small and medium-sized businesses, and they tend to be smaller and cheaper than higher end models.

These kinds of postage meters offer a great mix of affordability and functionality, as they still offer many of the benefits of larger mail processing hubs.

If you'd like to find postage meter suppliers tailored to your specific business needs, simply fill out our short quotes comparison webform.

Eligible for Postage Meter Quotes?Click your state below to find out
AK
AL
AR
AZ
CA
CO
CT
DE
FL
GA
HI
IA
ID
IL
IN
KS
KY
LA
MA
MD
ME
MI
MN
MO
MS
MT
NC
ND
NE
NH
NJ
NM
NV
NY
OH
OK
OR
PA
RI
SC
SD
TN
TX
UT
VA
VT
WA
WI
WV
WY