Fleet Management

Fleet management systems can do so much more than keep track of where your business’ vehicles are. Find out all about these intelligent solutions with our detailed guides and system reviews, and use our free quote-finding tool to compare bespoke prices from the best system providers for you.

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What is Fleet Management?

Fleet management systems are designed to help businesses cut fuel costs, boost driver productivity, and increase fleet security. They consist of GPS tracking devices, which collect a variety of data from your vehicles, while also transmitting their locations to you. You’ll get access to a software dashboard, which is where you’ll see the information your trackers are gathering. Fleet management systems can help you plan efficient routes, dispatch drivers to jobs quickly, track fuel costs, monitor driving behavior, schedule maintenance services, prevent vehicle theft, and much more.

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What is Fleet Management?
"Whether it’s long haul trucking, or neighbourhood deliveries, you’ll want to keep a close eye on your vehicles’ location, routes, fuel consumption, and various other stats. Fleet management software allows you to do all this and more." Duncan Lambden Senior Writer
Fleet Management

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How Much Do Fleet Management Systems Cost?

The cheapest fleet management systems start at around $14 per vehicle, per month, but for more sophisticated options, prices can reach upwards of $250 per vehicle, per month. That said, most systems tend to sit somewhere between $25 and $45 per vehicle, per month.

There are plenty of factors that affect how much a fleet management system will cost you. To find out more, check out our complete guide to fleet management system costs.

What Do Fleet Management Systems Do?

The short answer is: loads! The long answer is that fleet management systems tend to come with a variety of functionalities, though not every system will be able to do everything.

The one thing all fleet management systems do is track your vehicles’ locations. You’ll be able to check where your vehicles are on a virtual map (think Google Maps), but how often this location data updates – for example, every 30 seconds vs. every hour – depends on the system you choose.

The other functions on offer include (and this isn’t an exhaustive list):

  • Optimized route planning
  • Employee dispatching and job scheduling
  • Driving behavior monitoring, particularly unsafe driving and unnecessary idling
  • Fuel usage tracking
  • Vehicle maintenance scheduling
  • Regulatory compliance features
  • Road accident analysis and reporting
  • Vehicle security measures, including geofencing alerts (alerts that ping when a vehicle is taken out of its expected operating area)
How Do Fleet Management Systems Work?

Each tracking device uses GPS technology to transmit the location of the vehicle it’s installed in. These devices also pull useful data from the vehicle’s engine, which is how they’re able to report on things like fuel usage, dangerous driving habits, and more.

All this information is transmitted to a software interface, which might be a computer program or a mobile app. On your program or app, you’ll be able to check out all the data your tracking devices have transmitted – most systems will organise the data into helpful dashboards and reports, so it’s easier for you to digest and, crucially, use for the betterment of your fleet. You might also use this software to plan routes, dispatch drivers, create maintenance schedules, and more (depending on what your system can do).

Some systems enable you to customize your dashboards and reports, so you can see the data that’s most important to your business. Some can also send real-time alerts of your choosing.