The 6 ELD Exemptions: Do You Need Electronic Logging Devices?

The ELD mandate can mean extra hassle and money for fleets, however, did you know that not everyone is required to use a ELD.

In this article, we run through the ELD exemptions so you can confirm you definitely need one before purchasing. These exemptions include some (not many, but some) fleet managers and self-employed drivers.

We know how tricky it can be to decipher legislation which is why we've made this guide simple and straightforward. Read on as we explain the six ELD exemptions set out by the FMCSA (Federal Motor Carrier Safety Administration).

If you're ready to purchase, be sure to check out our guide for top ELD providers.

What is ELD Exempt?

According to the FMCSA, a vehicle could be exempt from the ELD Mandate if: It forms part of a towaway shipment; its engine was manufactured before 2000; it doesn't already require RODS; it doesn't require RODS for more than eight days out of 30; it's used for short-haul journeys; or it's an agricultural vehicle.

Of course, it's impossible to understand the nuances of these ELD exemptions without taking a closer look at them. Read on for a run-down of these rules…

The 6 ELD Exemptions (Electronic Logging Device Exemptions) Are:

1. The Driveaway-Towaway Exemption

This ELD exemption from the FMCSA is a simple one. It applies to towaway drivers/fleets that transport empty vehicles that are intended for sale, lease, or repair.

If the vehicle being driven to transport these other vehicles is part of the shipment – that is, it's also intended for sale, lease, or repair – then it doesn't need to be fitted with an ELD.

After all, the driver/fleet manager doesn't own the vehicle, and will only be using it temporarily, as part of this one shipment.

In summary:

All those acronyms starting to get confusing? Jump down to our easy-to-understand glossary to brush up on your terminology.

2. The Pre-2000 Exemption

Put simply, the FMCSA states that if a vehicle’s engine was manufactured before the year 2000, that vehicle does not need to be fitted with an ELD.

Why 2000? Well, most vehicles that were manufactured before 1999 aren't equipped with an engine control module (ECM), which ELDs need to function. It's important to note that this ELD exception does not apply to the Vehicle Identification Number (VIN) – rather, it applies to the engine model year.

Because of this, you can qualify for an exemption by using a glider kit. This consists of a new cab and chassis with an older engine (read: an older engine model year) and vehicle components.

The flipside of this is that, if you own an older, pre-2000 vehicle that has a newer engine switched in, your vehicle will mostly likely not be exempt, and you'll need to fit it with an ELD.

In fewer words:

3. The RODS Exemption

It's simple, really: drivers/fleets that aren't required to keep RODS (records of duty status) are also not required to use ELDs.

In other words, the rules that tell you whether to keep RODS or not haven't changed. What has changed is simply the tool you need to use to keep those records – instead of paper, it's now ELDs. Thus, if you've never needed to keep RODS, you don't need ELDs.

Put simply:

4. The 8-Day Exemption

There is another RODS-related exemption that's pretty similar to the above. Basically, drivers/fleets that maintain RODS for no more than eight days in a 30-day rolling period also do not need ELDs.

This includes drivers who generally make short-haul journeys (and so use the short-haul exemption) but occasionally take longer trips that require RODS. In the cases of these longer trips, paper RODS are still enough and ELDs aren't necessary.

Remember, though, that if one of these drivers spends more than eight days making RODS-requiring trips in a 30-day period, they'll need to use an ELD for the rest of that 30-day cycle.

Let's summarize:

5. The Short-Haul Exemption (AKA the 100 Air Miles Exemption)

Short-haul, interstate drivers/fleets that operate within either 100 or 150 air miles of their work HQ could be exempt from using ELDs. To qualify for this exemption, though, they've got to meet a set of criteria from the FMCSA:

CDL (commercial drivers license) drivers must:

• Always carry out journeys within a 100-mile radius of their work location
• Never be on duty for longer than 12 hours in one go
• Spend at least 10 consecutive hours off duty before going back on duty
• Report back to work at the same location every day

Non-CDL drivers must:

• Always carry out journeys within a 150-mile radius of their work location
• Never drive through a state that requires a CDL for that particular vehicle
• Not spend more than 14 hours on duty for 5 out of 7 consecutive days
• Not spend more than 16 hours on duty for 2 out of 7 consecutive days
• Report back to work at the same location every day

If a driver falls short of any one of these criteria, they'll need to fit their vehicle with an ELD (or use paper RODS, if fewer than eight days in a 30-day period are spent making these trips – see the eight-day exemption for more).

In short:

6. The ELD Agricultural Exemption

Some vehicles that are used on farms are exempt from the ELD Mandate – i.e., those that are used by the farm's operator, employees, or family members to transport commodities such as machinery, livestock, or supplies.

As directed by the FMCSA, this exemption applies only to farm vehicles that complete journeys within a 150-air mile radius of their starting point. The number of pick-ups and drop-offs made along the way is irrelevant, so long as the vehicle doesn't stray beyond that radius.

To sum up:

What's Next?

In summary, the FMCSA directs that a vehicle could be exempt from the ELD Mandate if:

• It forms part of a towaway shipment
• Its engine was manufactured before 2000
• It doesn't already require RODS
• It doesn't require RODS for more than eight days out of 30
• It's used for short-haul journeys, or…
• It's an agricultural vehicle

Ultimately, though, whether your company is a small up-and-comer or a large mover and shaker, the full ELD Mandate applies to the vast majority of commercial motor vehicle (CMV) drivers.

However, fleets that aren't covered by the mandate are still advised to adopt them because of their numerous benefits – including improved driver safety and increased efficiency (no more paper logs!), and the growth in profits and reduction in operational costs that can follow. In fact, studies have shown potential savings that round out to $705 per year, per vehicle. Just because you're exempt from the mandate, doesn't mean that you can't use ELDs anyway!

The ELD Mandate came into effect on December 16 2019. But if you're still looking to get compliant, the easiest way is to implement ELD-compliant fleet management software – these can not only supply you with ELDs and the relevant software, but also make your life as a fleet manager much easier in a multitude of ways.

We can help you here. Simply answer a few questions about your fleet (don't forget to tell us you want ELDs!) and we'll match you up with awesome fleet management suppliers that can cater to your unique needs. They'll then be in touch with no-obligation quotes and info. It's quick, easy, and free! Get started by using the selector below to tell us where you are: