Top 5 Postage Meters Revealed: Our Reviews

Best for small mailrooms

We selected the PostBase mini (17 LPM) over the Pitney Bowes Mailstation (16 LPM) because it has a marginally quicker processing speed. It may not seem like much of a difference, but when running a small business, you need to make every letter and piece of communication count. This helps PostBase mini land the top spot in our best postage meters for small businesses ranking.

While unsuitable for large mailrooms, the PostBase mini still boasts long-lasting ink cartridges, an integrated 5lb scale, and an easy-to-use interface. You should also know that this model is the first postage meter to be USPS IMI (Intelligent Mail Indicia) compliant.

Rental costs start at $12 per month.

Best for small businesses with large mailrooms

One of the best postage meters for small businesses, the Quadient iX-3 Series processes up to 45 LPM and comes with up to 50 user accounts, which can be upgraded to 100 or 300 if need be. You can also upgrade from the 5lb integrated scale to an external scale that weighs items up to 10, 30, or 70lbs. This flexibility makes the Quadient iX-3 Series a great option if you’re looking to increase the mailing output of your small business.

As with all Quadient postage meters, this model comes with Neoship software that can help your business save 4 cents on First Class postage, and gain access to Commercial Base Pricing for USPS shipments.

Rental costs are available on a bespoke quote basis.

Best for medium-sized companies

The PostBase Vision range won the 2020 iF Design Award for its contemporary design and user-friendly interface, stamping FP’s mark as one of the best postage meter companies around.

More than just a sleek piece of kit, the Vision Advanced processes up to 90 LPM, and comes with an automatic letter feeder and sealer. You can also add up to 250 user accounts.

The Vision 360 software gives you and your business eyes on your spending via detailed reports on all your postal analytics, enabling you to view, print, or download your reports quickly and easily. These reporting features make the PostBase Vision Advanced a good option for medium-sized businesses that are looking to grow.

Rental costs are available on a bespoke quote basis.

Best for large businesses

The Quadient IS-5000 High Volume Mailing System does exactly what it says on the label. It processes up to 300 LPM and can automatically seal, weigh, measure, meter, and stack large mail runs in minutes, helping your mailing department boost productivity – and your business to save money.

For such a large machine, the Quadient IS-5000 is still easy to use thanks to its color screen, fully integrated keyboard, and Rate Wizard tool, which provides step-by-step instructions for selecting the right postal rates. This postage meter comes with 100 user accounts as standard, but you’re able to add up to 10,000 accounts if you need to scale operations.

Rental costs are available on a bespoke quote basis.

Best for large businesses

The SendPro P3000 is the most powerful postage meter in the Pitney Bowes catalog, ideal for large businesses that may need to process up to 310 LPM. With this postage meter, you can choose between USPS or FedEx to carry your mail, access the postage meter system while sat at your desk via online login, and track your spending with detailed reports.

The SendPro P3000 comes with the largest touchscreen (10.2”) of any postage meter in this article. It also comes with ‘Weigh-on-the-Way’ technology that automatically stacks mixed-sized mail and applies the correct postage to each piece, meaning you don’t need to sort any mail yourself. For big companies, this postage meter is the real deal.

Rental costs are available on a bespoke quote basis.