Top 5 Postage Meters Revealed: Our 2021 Reviews

Wrapping mail thumbnail

By Dan Barraclough | Updated: May 26 2021

We review the five best postage meters in the US to help you make the right choice for your business…


Postage meters can help you save money and boost productivity. That’s an easy enough sell, but what’s not so easy is finding the right postage meter.

That’s why we’ve done all the research for you and whittled down the best postage meters to just five, ranging from low to high volume models. This should help you decide which meter is the best fit for your business.

On this page, we’ve got individual reviews on models from a trio of leading companies, namely Pitney Bowes, Quadient, and FP Mailing. Check out our comparison table below for a quick preview of what’s to come…


The Best Postage Meters: Comparison Table

Postage MeterMailing volumeLetters per minute (LPM)Best for
FP PostBase miniLow17Small mailrooms
Quadient iX-3 SeriesLow45Small businesses with large mailrooms
FP PostBase Vision AdvancedMedium90Medium-sized companies
Quadient IS-5000High300Large businesses
Pitney Bowes SendPro P3000High310Huge mailrooms

Read on for more detailed reviews of each postage meter, with information on processing speed, features, and pricing.

If you’d like to get right to it and compare quotes from postage meter companies, then we’ve got you covered with our free comparison tool. 

Simply answer a few questions to tell us what you need, and based on your answers, we’ll match your business with the most suitable postage meter companies. They’ll then be in touch with more information and no-obligation quotes for you to compare. It’s quick, easy, and free to get started.

Save by Comparing Quotes from Postage Meter Companies
Do you already have a postage meter?

FP PostBase mini

Best for small mailrooms

We selected the PostBase mini (17 LPM) over the Pitney Bowes Mailstation (16 LPM) because it has a marginally quicker processing speed. It may not seem like much of a difference, but when running a small business, you need to make every letter and piece of communication count.

While unsuitable for large mailrooms, the PostBase mini still boasts long-lasting ink cartridges, an integrated 5lb scale, and an easy-to-use interface. You should also know that this model is the first postage meter to be USPS IMI (Intelligent Mail Indicia) compliant.

Rental costs start at $12 per month.

Pros:

  • Very user-friendly
  • Fits on any sized desk or work surface
  • Integrated 5lb scale

X Cons:

  • Relatively small touchscreen
  • Unsuitable for medium-sized or large mailrooms

Quadient iX-3 Series

Best for small businesses with large mailrooms

One of the best postage meters for small businesses, the Quadient iX-3 Series processes up to 45 LPM and comes with up to 50 user accounts, which can be upgraded to 100 or 300 if need be. You can also upgrade from the 5lb integrated scale to an external scale that weighs items up to 10, 30, or 70lbs. This flexibility makes the Quadient iX-3 Series a great option if you’re looking to increase the mailing output of your small business.

As with all Quadient postage meters, this model comes with Neoship software that can help your business save 4 cents on First Class postage, and gain access to Commercial Base Pricing for USPS shipments.

Rental costs are available on a bespoke quote basis.

Pros:

  • Reliable machine for small businesses with relatively large mailrooms
  • Option to add up to 300 user accounts
  • Faster LPM than the PostBase mini

X Cons:

  • No free trial period, unlike with Pitney Bowes meters

FP PostBase Vision Advanced

Best for medium-sized companies

The PostBase Vision range won the 2020 iF Design Award for its contemporary design and user-friendly interface, stamping FP’s mark as one of the best postage meter companies around.

More than just a sleek piece of kit, the Vision Advanced processes up to 90 LPM, and comes with an automatic letter feeder and sealer. You can also add up to 250 user accounts.

The Vision 360 software gives you and your business eyes on your spending via detailed reports on all your postal analytics, enabling you to view, print, or download your reports quickly and easily. These reporting features make the PostBase Vision Advanced a good option for medium-sized businesses that are looking to grow.

Rental costs are available on a bespoke quote basis.

Pros:

  • Excellent reporting features
  • Automatic feeder to help you process mail at high speeds
  • Integrated 15lb scale

X Cons:

  • Can only add up to 250 user accounts, compared to 300 on the Quadient iX-3
Save by Comparing Postage Meter Quotes
Answer the question below to get started...
Do you already have a postage meter? YES NO

Quadient IS-5000 High Volume Mailing System

Best for large businesses

The Quadient IS-5000 High Volume Mailing System does exactly what it says on the label. It processes up to 300 LPM and can automatically seal, weigh, measure, meter, and stack large mail runs in minutes, helping your mailing department boost productivity – and your business to save money.

For such a large machine, the Quadient IS-5000 is still easy to use thanks to its color screen, fully integrated keyboard, and Rate Wizard tool, which provides step-by-step instructions for selecting the right postal rates. This postage meter comes with 100 user accounts as standard, but you’re able to add up to 10,000 accounts if you need to scale operations.

Rental costs are available on a bespoke quote basis.

Pros:

  • Add up to 10,000 user accounts
  • Very easy to use despite its complexity
  • Automatically weighs and stacks high volumes of mail

X Cons:

  • Relatively large machine that requires plenty of space

Pitney Bowes SendPro P3000

Best for large businesses

The SendPro P3000 is the most powerful postage meter in the Pitney Bowes catalog, ideal for large businesses that may need to process up to 310 LPM. With this postage meter, you can choose between USPS or FedEx to carry your mail, access the postage meter system while sat at your desk via online login, and track your spending with detailed reports.

The SendPro P3000 comes with the largest touchscreen (10.2”) of any postage meter in this article. It also comes with ‘Weigh-on-the-Way’ technology that automatically stacks mixed-sized mail and applies the correct postage to each piece, meaning you don’t need to sort any mail yourself. For big companies, this postage meter is the real deal.

Rental costs are available on a bespoke quote basis.

Pros:

  • Fastest LPM of any postage meter in our top five
  • Largest touchscreen of any postage meter in our top five
  • 'Weigh-on-the-way’ technology automatically stacks mixed-sized mail

X Cons:

  • Very large and requires plenty of space

Save Money by Comparing Postage Meter Quotes
Answer below to get started...
Do you already have a postage meter? YES NO

Expert Verdict

We’ve shown you the five best postage meters in the US today, ranging from low to high volume machines. Let’s quickly recap what we learned…

The 5 top postage meters are:

  • FP PostBase mini (low volume)
  • Quadient iX-3 Series (low volume)
  • FP PostBase Vision Advanced (mid volume)
  • Quadient IS-5000 (high volume)
  • Pitney Bowes SendPro P3000 (high volume)

Now you’ve reached the end of our list, you should have a clear idea which is the best postage meter for your own business. We can help you get the ball rolling, right here, right now.

Use our free comparison tool to describe what you need, and we’ll match your business with the most suitable postage meter companies. They’ll then contact you with more information, and some no-obligation quotes for you to compare. Our service is free, quick, and easy.

Dan Barraclough

Dan’s a Senior Writer at Expert Market, specialising in digital marketing, web design, and photocopiers, amongst other topics.

Now Read