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Postage Meter Rental Guide 2018

A postage meter cannot be owned under federal law. It must be leased because postage is considered legal tender.

Naturally, there are strict controls over who can print currency. As such, all meters must be rented via a contract provided by an authorized dealers.

In addition, companies that process very high volumes of business post must carry a special license.

Benefits of Postage Meter Rental

Renting a postage meter brings the postage management in-house. So, no more searching for the right stamp for your package.

What's more, you can choose from a range of standard and premium postage services, including First Class, Priority Mail, and International.

Other benefits include:

Time Saving: No more trips to the post office. Your employees can get back to work quickly, and not waste hours walking to and fro to your local post office.

Money Saving: Postage costs less with a meter than stamps. And with the time freed up by faster processing and less post office trips, that becomes money saved too.

Better Cost Contro: Many postage meters offer robust reporting tools so you can track how much postage is costing you.

Cost of Renting a Postage Meter

The cost of postage meter rental varies because there are several options and service levels to choose from.

Prices start from around $20 per month for a basic machine. For a larger machine, they may cost as much as $500 per month.

It's worth bearing in mind that this excludes postage prices. The cost of postage is decided yearly by the USPS.

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Postage Meter Rental Companies

Before contacting any of the authorized suppliers, it's worth spending time deciding what your postage requirements are.

The best postage meter for you will be one that meets all your needs, but without unnecessary extras. It's therefore important to consider the following:

How much mail do you send on average?
What type of mail does this include (letters, postcards, parcels etc)?
Do you need additional features? For example, the ability to print marketing messages on your envelopes?

The next step is to find postage meters that meet your requirements.
Once you have a handful of postage meters, don't forget to look up how much supplies like replacement ink cartridges and envelopes cost.

Renting from Pitney Bowes

Pitney Bowes are one of the top postage meter suppliers in the world. As a result, they offer a full suite of postage solutions for offices of all sizes.

Supplier Rating: Read Review

Pitney Bowes offer customers a wide range of meters that can be leased from them directly. Prices start from under $24 a month for a low volume model such as the Mailstation 2.

If you order a postage meter online, you don't have to pay upfront as Pitney Bowes will send a monthly statement which consolidates your lease and postage costs so they can easily be paid together.

Most models also come with a 60 day free trial. So, you can test if the meter you are interested in will work before your team.

Renting from Neopost

Neopost is a French based supplier of postage meters. It is the second largest distributer globally. Neopost also offer a whole suite of office solutions, including folder/inserters, address printers and mail sorters.

Supplier Rating: Read Review

To help businesses decide on which postage meter they want to lease, all Neopost postage meters can be compared here.

To get an accurate quote for one of their postage meters, you can simply complete the short form above. Neopost have options from small, home-office meters to large mail-room style machines so there will be something suitable for every business.

Renting from FP

FP produce highly advanced postage machines for businesses of all shapes and sizes. The PostBase Series even comes in a verity of colors to match your office environment perfectly.

Supplier Rating: Read Review

FP has set up a leasing system which is designed to be easy and efficient for their customers. Their range of meters, most suited to small and medium sized businesses, are clearly displayed for comparison on the FP postage meters page, and once you enter into a lease, you can simply manage your account online.

Renting from Data Pac

DataPac is the newest postage meter company to enter the market. Its machines are highly advanced and user friendly.

Supplier Rating: Read Review

Data Pac is the latest company to be approved to supply postage meters to the American market. For an overview of their products, you can visit the dedicated Data Pac page which lists all of the postage meters they provide. Once you have identified a model that you are interested in, you can complete the form at the top of any page to receive bespoke quotes for your business.

Data Pac leases can easily be set up in a matter of minutes. Of course, you must remember that the lease cost does not include postage, so this will be an additional amount to factor into the overall price.

Renting from Hasler

Hasler postage meters are now supplied by Neopost USA and as a result, there is a great deal of overlap between the products offered. Their recent machines can be customized through their apps.

Supplier Rating: Read Review

Hasler have a nationwide network of dealers so you will likely be able to find a supplier close to your business.

Once you have your machine you can set up an online account on the Hasler website, meaning you can manage any issues to do with your lease quickly and easily from your own PC.

Neopost does own Hasler, but the companies have separate sales divisions (although some of their online support functions are now beginning to merge).

Prices for Hasler postage meters start from under $30 per month, but a number of variables affect the price of all their meters so you will need to get an accurate quote for your company.

Final Considerations

Whilst many of these leases can be set up quickly, remember you are entering into a contract that will last for a number of years, so it pays to take time to ensure that the agreement you choose is the right one for your firm.