The 6 Best Fleet Maintenance Software Systems

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When it comes to choosing a fleet management company, features that help with vehicle maintenance are crucial to maximizing the uptime of your fleet, keeping your drivers safe, and reducing costs. After all, you’ll want to catch a small issue with a company vehicle before it requires major, costly repair.

Armed with data from our independent market research, we can confidently say nobody does fleet maintenance like Verizon. As the overall best fleet maintenance software system and the best GPS fleet tracking system full stop, it has top-tier features and checks all the boxes to help you run your business more smoothly and efficiently.

It’s not the only option available to you, however, and below we’ve discussed our top six picks in detail so you can understand what each offers in terms of fleet maintenance features.

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Spireon

Linxup

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4.6
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From $25 to $35/month

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From $25/month

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On request

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Starts at $25 per month

Why Can You Trust Expert Market?

At Expert Market, we are dedicated to helping our readers make informed purchases so that their businesses can thrive.

As a result, we conduct an unbiased, user-led testing process to evaluate the best fleet maintenance software on the market today. Refer to our methodology section if you want to learn exactly how we decided upon these top six picks.

1. Verizon Connect Reveal: Best Overall Fleet Maintenance Software

Verizon Connect Reveal very much deserves the ‘best overall‘ title for fleet maintenance. Offering the widest range of maintenance-related tools we’ve tested, there’s simply no better pick on the US market.

Here’s a quick rundown of what it offers before we dive into those maintenance features.

Verizon Connect's new logo
Verizon Connect
Pricing From $23.50 per month
Quick overview

Verizon Connect Reveal is the best vehicle telematics provider. Its vehicle tracking software provides daily reports for each driver, helping you accurately identify trends over time and spot opportunities for efficiency improvement. You'll also get notifications if anyone starts late, drives harshly, or idles too long. Such features are ideal for cost saving, making Verizon best for long-haul and last-mile fleets alike.

Verizon Connect is a GPS and fleet management software provider based in Illinois. Parent company Verizon bought Ireland-based Fleetmatics in 2016, California-based Telogis in 2017, and Spanish company Movildata in 2018. These were rebranded into Verizon Connect in the same year.

Strengths

Top tracking features, including fast data refresh rate (30 seconds)

Advanced driver KPI features

Automatic route creation based on driver availability

Weaknesses

Theft prevention limited to out-of-hours alerts

Typically offers a long contract period of three years

Some businesses may not need all its features

Pricing
Typical price Prices are bespoke, based on factors like fleet size, package options, and contract length
From $23.50 Per vehicle, per month

What Maintenance Features Does Verizon Connect Reveal Offer?

Verizon Connect will help you schedule maintenance checks regularly to ensure all your vehicles are in tip-top shape before setting off. You simply select the vehicles you want to include in the service and what intervals you want to perform the service (based on time, distance traveled or engine hours).

When an interval is reached, you’ll receive a notification via your smartphone or the web app. The cycle then resets once you mark the service as complete. We think this makes it a great tool for enacting preventative maintenance of your fleet without needing a separate calendar app.

vehicle maintenance reminder page on Verizon Connect Reveal web-app showing different vehicles and metrics that the alert should notify for
By setting maintenance alerts, you can get ahead of any vehicle problems before they arise - Source: Expert Market

If you ever miss a check-up or scheduled maintenance, it will automatically reflect on your fleet maintenance records. All your records are synced and secure, and you’ll even be suggested nearby maintenance centers, while Verizon’s DVIR compliance saves you from the headache of complying with federal requirements for maintaining your fleet by providing an easy way for drivers to log vehicle inspection reports electronically.

For a complete overview of maintenance data, you can also make custom vehicle maintenance reports through the Reports tab of Verizon Connect Reveal.

reports tab of Verizon Connect Reveal software listing all the different types of reports you can run including vehicle maintenance reports
There are a large number of reports you can run in Verizon Connect Reveal, including a Vehicle Maintenance Report - Source: Expert Market

When you mark each maintenance task as complete, you can also input any associated costs such as replacement parts or labor costs. This allows you to track vehicle maintenance costs over time and analyze them via reports such as the Cost Analysis Report shown in the image above. This way, you can identify any high-value maintenance expenses or recurring issues with your fleet.

Similarly, you’ll also be able to track vehicle diagnostic data, such as engine health, battery voltage, and other critical performance metrics, in real time. Intuitive dashboards give you a visual overview of this data while you’ll also receive instant alerts for diagnostic trouble codes like engine faults or low batteries.

Verizon Connect Reveal dashboards showing different metrics in bar charts, including vehicle activity, harsh driving and wasted fuel
Reveal+, seen here, is a version of Verizon Connect Reveal designed for large fleets, though you can use dashboards on the regular version of Reveal too - Source: Expert Market

Are There Any Downsides to Verizon Connect Reveal?

While the extent of these maintenance features beats out all other providers we’ve tested, Verizon Connect isn’t the most cost-effective option. It has a reasonably low entry point at $20 per vehicle, per month, which is cheaper than Samsara which starts at $27 per vehicle, per month, but Verizon’s custom pricing scheme for different packages can mean securing all these features can bring your total to a much higher amount.

Verizon will also tie you into a three-year contract. As such, we don’t recommend Verizon for small fleets that don’t cost a lot to manage or those who’d prefer short-term contracts.

▶ Read more: Best DOT Compliance Software

2. Samsara: Best Fleet Maintenance Software for Managing Vehicles

Samsara also fares quite well in our research with an overall score of 4.6/5. In particular, we found it one of the best choices for managing vehicles. Read this summary before we get into exactly where Samsara shines.

Samsara flexi
Samsara
Pricing From $27/month
Quick overview

Samsara is our top pick for organizing dispatches because it allows fleet managers to choose the optimal vehicle and route for jobs and calculate predicted departure times according to traffic conditions, time on site and travel time.

Samsara is top-tier Internet of Things (IoT) solutions provider, and pioneer of the Connected Operations Cloud, which enables fleet businesses to leverage IoT data to gain actionable insights and optimize their operations. In 2023, Samsara partnered with Motormax to offer enhanced fleet vehicle safety using automated 360-degree video telematics. 

Strengths

Increases dispatch efficiency

Excellent driver management tools

30-second to one-minute data updates

24/7 customer support

Weaknesses

Three year minimum contract

Not a cheap option

Doesn't help with installation

Pricing
ProductPricing (per device, due upfront) Samsara has custom packages; these prices are exemplary
Vehicle Gateway (ELD) $1584 for 3-year license
Cargo Monitor $162 for 3-year license
Environmental Monitor $324 for 3-year license
Panic Button $54

What Maintenance Features Does Samsara Offer?

Armed with automatic maintenance scheduling, real-time vehicle diagnostics and alerts, and fleet maintenance record retention, Samsara has many of the same maintenance tools as Verizon Connect Reveal.

Samsara software page showing maintenance records
Within the Samsara interface, you can access upcoming preventative maintenance records, detailing how overdue a given check-up is - Source: Samsara

However, something that Samsara does that Verizon Connect doesn’t is its Inventory Report tool. Here, the software aggregates your assets by location for a clear, geographical view of your business. You can use the search feature of this inventory report to specify a search radius from a specific address, too, allowing you to find assets in a specific part of the country with ease when required.

map showing a radius of 10 miles around a specific location in America
Easily search through your inventory in specific locations using the search function in Samsara's inventory toolkit - Source: Samsara

Samsara also earns brownie points for its vehicle management due to its fuel monitoring system. It will give you a detailed input of your current fuel level, fuel efficiency, estimated fuel costs, engine run time, and idle time. These are all very helpful when it comes to minimizing fuel costs, which every fleet manager needs, especially in this challenging time.

We have to applaud its journey optimization feature too, as it calculates every journey (at a maximum of 20 stops) to provide the most efficient route for your drivers.

Lastly, its DVIR compliance report is also top-tier – you can customize your templates, and your drivers can easily navigate or resolve any defects on the vehicles if ever one arises.

Are There Any Downsides to Samsara?

Unfortunately, Samsara does not allow third-party integrations with satellite navigation (sat nav) devices, which can make journeys easier for your drivers. Plus, it does not offer hardwired devices, which are more difficult to tamper with.

Samsara’s pricing is another point of weakness. Starting at $27 per vehicle, per month, it comes at a three-year minimum contract. Though it provides options for small businesses, its fairly costly entry point is debatable for such fleet sizes.

Save by comparing tailored quotes from fleet management and maintenance providers

3. Azuga: Best Fleet Maintenance Software for Efficient Routes

Azuga, with an overall score of 4.5/5 in our independent research, is another great contender that ticks the right boxes for fleet maintenance. Here’s a quick overview of what it can offer your fleet operations.

azuga Logo
Azuga
Pricing $25 - $35
Quick overview

Azuga provides the best route for your drivers based on business priorities, even for routes with multiple stops, earning some of the highest praise in this portion of our testing. That adeptness, alongside some strong vehicle management tool performance around fuel conservation and driver resources, has impressed us

Its vehicle tracking technology is best for fleet managers who need detailed data on fuel usage to make the best decisions for business efficiency. This might be last-mile delivery services that tend to burn more fuel driving in slower neighborhoods, or it could be long-haul truckers who constantly use entire tanks of gas.

Azuga is much smaller than Verizon Connect or Teletrac Navman, powering just over 6,000 commercial fleets worldwide. Global mobility company Bridgestone acquired Azuga in August 2021.

Strengths

One of the best options for managing vehicle health and maintenance

Suggests efficient driving routes

Monitor driver activity with geofencing

Weaknesses

Not compatible with third-party sat navs

No crash reporting

No hardwired option

Pricing
Price range Prices are bespoke, based on factors like fleet size, package options, and contract length
$25 to $35 Per vehicle, per month

What Maintenance Features Does Azuga Offer?

Finding the best fleet GPS tracking systems to optimize your routes will always come in handy for fleet maintenance. It allows you to reduce the wear and tear of your vehicles by minimizing unnecessary mileage, lowering fuel consumption that can strain the engine over time, and avoiding high-risk areas so you can reduce the chance of vehicle accidents.

And the good news is that Azuga proves to be the frontrunner in this category, rising above all other software we’ve researched.

Thanks to its innovative Web Platform Structure, you can reduce fuel costs and driving time as it automatically chooses the most efficient route for your drivers using its thorough analysis and calculation of journey stops. It also employs science-backed algorithms and machine learning to provide you with the most efficient computing methods.

Azuga route planning tools inside software
Azuga's route planning tools offer excellent customization and optimization options for driver journeys - Source: Azuga

Are There Any Downsides to Azuga?

A potential drawback we’d like to specify is that Azuga’s automatic maintenance scheduling is only available for an additional cost, unlike Verizon Connect Reveal and Samsara, which offer this sans price upgrades. With Azuga’s entry point being set at $25 per vehicle, per month, we reckon Verizon offers better value than Azuga considering the range of features it offers, maintenance-related or otherwise.

4. Teletrac Navman TN360: Best Fleet Maintenance Software for Managing Drivers

Teletrac Navman TN360
Pricing From $25
Quick overview

The TN360 shows a detailed breakdown of driver history and the ability to manage driver behavior. This is done through various features including a leaderboard system, automatic alerts for dangerous driving, and reporting to analyze journeys or specific events.

Teletrac is one of the world’s largest fleet solutions providers, boasting over 25 years of history in GPS tracking. It was founded in the UK in 1988 as Trafficmaster, offering drivers road congestion information. Today Teletrac Navman monitors almost 500,000 vehicles across six continents, with US headquarters in California.

Strengths

Best option for a one-year initial contract

Top-tier driver monitoring tools, including driver fatigue management

Provides real-time data updates for vehicle tracking

Weaknesses

Expensive product

Lacks some advanced hardware features like cargo temperature and engine temperature monitoring

No panic button

Pricing
Starting price Prices are bespoke, based on factors like fleet size, package options, and contract length
From $25 Per vehicle, per month

What Maintenance Features Does Teletrac Navman Offer?

Driver management is a valuable area to analyze when looking for the best fleet maintenance software. Your drivers contribute to your business, so if they’re driving aggressively, such as through harsh braking or rapid acceleration, you may have to shell out more money to fix mechanical faults – or worse, vehicles that have broken down – that arise more quickly from poor driving habits.

This is where Teletrac Navman TN360 shines best, scoring a perfect 5/5 in our driver management analysis.

Why is that? Well, it allows you to easily monitor your drivers’ performance, history, routes, and get alerted if they drive harshly or get into unwanted incidents. It has easy-to-understand driving reports that highlight any live issues with a driver’s driving, whether critical alerts or simply around productivity. This benefits both fleet managers and drivers as it makes every task easier for them.

teletrac navman software screen
Teletrac Navman's driver productivity scoring is both intuitive and informative - Source: Teletrac Navman

Case in point: its built-in DVIR templates. There is no need to go through the lengthy process of filing paper DVIRs; Teletrac has an electronic template set up for you.

Are There Any Downsides to Teletrac Navman?

But Teletrac’s flat tire comes with vehicle diagnostics. To know whether or not you have a faulty system or hardware, you have to do the work yourself. Maintenance scheduling is also manual, so if this is a deal breaker for you, we recommend vying for other suppliers, such as Verizon and Samsara which automate this process.

▶ Read more: Best Fleet Management Companies

5. Spireon: Best Fleet Maintenance Software for Fast Updates

With an overall score of 4.1/5 in our research, Spireon isn’t as compelling as the other suppliers we’ve reviewed, but it’s got its own set of perks. Here’s a quick summary before we dive into what features it has to offer and how we feel about them.

spireon logo
Spireon
Pricing On request
Quick overview

FleetLocate is Spireon's GPS fleet tracking management system for fleet managers as well as trailer and asset managers. Its tracking runs on Google Maps, meaning live traffic alerts come as standard.

Spireon has specialized in GPS vehicle tracking since its creation in 2002. It officially rebranded as Spireon after Bertram Capital bought it in 2011. Over the past decade it expanded into asset tracking, vehicle finance solutions and dealer inventory management as well.

In February 2021, Spireon was acquired by Solera Holdings, LLC, a global fleet management software-as-a-service provider. 

Strengths

Solutions for cars, vans, and trucks

Very accurate tracking thanks to fast refresh rate

Full set of maintenance tools

Weaknesses

Mandatory three-year contract

No route optimization capability

No panic button or crash reporting

Pricing
Pricing
Bespoke Based on fleet size, package features, and contract length

What Maintenance Features Does Spireon Offer?

A closer look at Spireon’s vehicle maintenance features shows it has some useful tools, such as automatic vehicle diagnostics. So, whenever an engine system lights up and indicates damages, it automatically syncs it to your fleet maintenance records.

Speaking of, Spireon lets you track preventative maintenance routines and other ongoing maintenance such as oil changes, tire rotations, warranty expirations, and license renewals, all on your fleet records. It also supports DVIR and will alert you when it’s time for a maintenance check, usually set manually or when a fault lights up.

Our favorite Spireon perk is its super fast data refresh, which is every 15 to 60 seconds across all packages. You can choose whichever you want between this time range, and that 15-second speed is by far the fastest option on the page; Azuga, Verizon, and Samsara all have a 30-second refresh rate peak while Linxup and Teletrac have a one-minute peak. This way, you can get the information you need about your fleet vehicles quicker and make decisions on maintenance that jot faster than other providers.

spireon map interface on software
With superfast refresh rates, using Spireon's FleetLocate software can put you ahead of the curve for responding to live maintenance issues - Source: Spireon

Are There Any Downsides to Spireon?

However, our research highlights some of Spireon’s drawbacks, such as its pricing and support features. Users can only reach Spireon through its customer support email address and hotline number, however, it isn’t available 24/7. That might not be ideal for fleet businesses working round the clock and driving into the night.

Spireon may not be the best value for money either. Like Verizon, its bespoke pricing plans and three-year contract commitments mean prices aren’t transparent and could raise costs above other providers depending on your fleet size, contract length, and features.

Get exact pricing with bespoke quotes for fleet management and maintenance systems

6. Linxup: Best Fleet Maintenance Software for Minimizing Downtime

With an overall score of 4/5 in our independent research, Linxup isn’t as sophisticated as the other software options we’ve researched. However, that’s not to say it’s without its charm.

linxup Logo
Linxup
Pricing From $25 per month
Quick overview

One advantage of Linxup over its larger competitors is its pricing transparency. Details about its bundles are readily available, making it easier to compare pricing in an industry often guilty of confusing sales tactics.

Founded in 2004, Linxup has over 43,000 customers. It’s headquartered in Saint Louis, Missouri.

Strengths

Transparent pricing

Short contract lengths available

User-friendly and comprehensive tracking

Weaknesses

No traffic alerts or route optimization

No crash reporting

Short warranty on devices

Pricing
ItemStarting Price Prices displayed are for three-year contracts. Prices go up for shorter contracts
Plug-In GPS Vehicle Tracker From $25/month/vehicle
Wire-In GPS Tracker From $25/month/vehicle
JBUS Plug-In GPS Tracker From $25/month/vehicle
Linxcam Dash Cam (add-on) From $99 + $25/month/vehicle
LinxCam AI Dash Cam From $99 + $40/month/vehicle
ELD From $30 per month (free hardware with contract)

What Maintenance Features Does Linxup Offer?

For starters, Linxup provides automatic vehicle diagnostics, DVIR compliance, and retains your fleet maintenance records.

It offers a maintenance scheduling feature as well, allowing you to input service checks and events for each vehicle and helping minimize the downtime of your vehicles in the process.

Linxup Vehicle maintenance schedule in a table
Linxup's vehicle maintenance reminders can help you keep on top of your vehicle's health checkups - Source: Linxup

Since vehicle downtime is often due to irregular maintenance, which amps up the wear and tear of your fleet, this is an important consideration of fleet maintenance management. This super efficient maintenance scheduling feature from Linxup should save you from this hassle.

Are There Any Downsides to Linxup?

Though its features are less powerful than the previous suppliers on this list, it is an excellent choice for small businesses. We also commend its clean, minimalist dashboard that clears out all the confusion with analytics. Another plus is that its mobile app makes driver dispatching and messaging feel like a walk (or, in this case, a drive) in the park!

How to Choose the Best Fleet Maintenance Software for Your Business

Now you know the top picks, based on our expert research. However, with quite a lot of overlap between what features each provider offers, that doesn’t necessarily mean picking one for your business is an easy answer.

Here are some ideas about what to consider before you take the plunge and purchase a particular software for your fleet operations and vehicle maintenance management:

  1. Assess Your Business Needs: Evaluating your fleet size, vehicle types, and specific maintenance requirements is a good place to start. Determine whether you need basic features like maintenance scheduling and tracking (available on most fleet management software), or more advanced functionalities such as predictive maintenance, real-time diagnostics, and parts inventory management (offered by the likes of Verizon and Samsara). That way, you should have a narrower pool to choose from.
  2. Ease of Use and Integration: Choose software that is user-friendly and easy to implement across your organization based on what tools you already use. It should also integrate seamlessly with your existing systems, such as GPS tracking, fuel management, and accounting software, to provide a unified platform for fleet management. On the other hand, you can go all in on one provider should it do enough to cover all bases of your operations like Verizon Connect Reveal.
  3. Scalability: Ensure the software can grow with your business. As your fleet expands, the software should be able to handle additional vehicles, users, and data without a drop in performance or requiring a complex upgrade process.
  4. Customizable Reporting and Analytics: Choose a platform that offers customizable reports and analytics. This allows you to gain insights into maintenance costs, vehicle performance, and operational efficiency that can help you make data-driven decisions about your fleet. Even within a single provider, this can vary depending on the plan you choose, so do be careful to read the terms of your agreement before purchasing.
  5. Support and Training: Opt for a software provider that offers excellent customer support and training resources, especially if you are a small fleet business with little experience in the sector. Good vendor support ensures that your team can quickly resolve any issues and make the most of the software’s features.
  6. Total Cost: Of course, perhaps the ultimate determining factor will be each software’s price tag. It’s worth considering what sort of package or bundle deals you can get when purchasing hardware and software together, certain plans or contract lengths, as you may get a better deal.
A pane within GPS Insight where you can record completed services of different jobs, shown in a form like structure
Once a vehicle service has been completed, you can record the details on GPS Insight - Source: Expert Market

How Did We Compare The Best Fleet Maintenance Software?

We tested and researched 29 market-leading fleet management and vehicle tracking systems to evaluate them in terms of functionality, usability, accuracy, and aesthetics so we can make the most useful recommendations to US businesses.

Our rigorous testing process means these products have been scored and rated in six main categories of investigation and six subcategories – in fact, we covered 51 areas of investigation in total. We then gave each category score a ‘relevance weighting' to ensure the product's final score perfectly reflects the needs and requirements of Expert Market readers.

Our main testing categories for vehicle tracking systems are:

Price: The cost associated with using the vehicle tracking software, including upfront costs, subscription fees, hardware costs (if applicable), and any additional charges for advanced features or add-ons.

Tracking: The core functionality of the vehicle tracking software, which involves monitoring and tracking the location and movements of vehicles in real-time, such as GPS tracking, route optimization, and geofencing.

Driver Management: The features and tools provided by the vehicle tracking software to manage and monitor driver activities. This can include driver behavior monitoring, driver performance reports, and driver identification.

Vehicle Management: The functionalities that allow for the efficient management and maintenance of vehicles, such as vehicle health monitoring and maintenance scheduling.

Product Features: The additional functionalities and capabilities offered by the vehicle tracking software beyond basic tracking and management, such as real-time alerts and notifications or driver routing and dispatching.

Support: The resources, assistance, and guidance provided by the vehicle tracking software company to users, including phone support, email or chat support, and online forums.

 

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Verdict

Our deep dive into fleet maintenance software systems leads us in one direction: Verizon is the best one out there. It has everything you need for maintenance: job scheduling, fleet maintenance records, DVIR compliance, or vehicle diagnostics.

Samsara comes close here with its excellent route optimization and fuel efficiency features. However, Verizon still powers through as it provides extensive data reporting, especially as it alerts you in case you miss scheduled maintenance or a faulty system goes unresolved. As such, we’d still recommend Verizon for the ultimate fleet maintenance management experience.

There are plenty of other providers to pick from, however, especially if you want a lower-cost option. With many providers hiding their exact prices away, we recommend using our free quote comparison tool to get exact answers on cost. Providers will then get in touch directly with tailored, no-obligation quotes based on your fleet size and needs.

FAQs

What is DVIR?
DVIR, short for driver vehicle inspection report, is a document that your drivers must fill out before and after a shift to report if any equipment gets damaged, or if the vehicle is safe to use by another driver. It is specified by Federal Law 49 CFR 396.11 and 396.13 and enforced by the United States Department of Transportation and the Federal Motor Carrier Safety Administration.
How do I keep track of fleet maintenance?
To keep track of maintenance, we recommend keeping your fleet maintenance records, sticking to your maintenance schedules, having a system in place that reports on vehicle diagnostics, and ensuring your drivers stay on top of their DVIRs. The best provider to help you with fleet maintenance is Verizon, which scores an overall 4.7/5 in our independent research.
How much does fleet maintenance software cost?
Pricing typically depends on your fleet size, contract length, and features. It is the industry norm to provide tailored pricing based on these cost factors. For faster and easier quotes, use our free quote comparison tool. It will link you up with the right suppliers for you, who’ll then be in touch with personalized prices for you to compare.
What is the best software for fleet maintenance?
Our independent research into fleet maintenance software systems singles out Verizon as the best overall, scoring a solid 4.7/5. It has top-of-the-line features for ensuring your fleet is as efficient as possible. It has automatic vehicle diagnostics, maintenance scheduling, fleet maintenance records, and a DVIR system.
Written by:
Matt Reed is a Senior Writer at Expert Market. Adept at evaluating products, he focuses mainly on assessing fleet management and business communication software. Matt began his career in technology publishing with Expert Reviews, where he spent several years putting the latest audio-related products and releases through their paces, revealing his findings in transparent, in-depth articles and guides. Holding a Master’s degree in Journalism from City, University of London, Matt is no stranger to diving into challenging topics and summarising them into practical, helpful information.
Reviewed by:
James draws on his 4+ years experience as a researcher to offer specialized advice on a wide range of categories from CRM to Fleet Management. He believes all businesses can grow if they use the right tools and services.