The 6 Best Fleet Maintenance Software Systems in 2023

Armed with data from our independent market research, we can confidently say nobody does fleet maintenance like Verizon. As the overall best fleet maintenance software system, it has top-tier features and checks all the boxes to help you run your business more smoothly and efficiently. 

But that’s not all we’re tackling in this article – we’re also shining the spotlight on other fleet maintenance software systems we’ve researched, which also have promising fleet maintenance features. Here, we’ll compare them and see how they match up according to their driver vehicle inspection reporting (DVIR), vehicle diagnostics, maintenance scheduling, and maintenance record-keeping features. We’ll also sprinkle in additional perks that will help boost your productivity and performance!

Read on to find out more about these fleet maintenance systems. Don’t forget to check out our free quote comparison tool to find the best prices from top providers for your business. 

1. Verizon: Best Overall Fleet Maintenance Software

Verizon has an impressive 4.7/5 score in our research, and it very much deserves the best overall title. It helps you schedule maintenance checks regularly to ensure all your vehicles are in tip-top shape before setting off. Moreover, it sends automatic alerts if it detects any damage. So, if a faulty system lights up, you can receive vehicle diagnostic reports in a snap!

If you ever miss a check-up or scheduled maintenance, it will automatically reflect on your fleet maintenance records. Speaking of, your fleet maintenance records are all intact with Verizon’s system. In case of a faulty system, it will automatically sync this information to your records and suggest the nearest maintenance centers. You can also create service plan templates to calculate maintenance costs and how often you should do them.

Its DVIR compliance also saves you from the headache of complying with federal requirements for maintaining your fleet by providing an easy way for drivers to log vehicle inspection reports electronically.

So far it has been smooth sailing, but we’re hitting the brakes when it comes to Verizon’s pricing plans. The provider only scores 2.5/5 in our pricing analysis. True enough, it has a reasonably low entry point at $20 per vehicle, per month, a considerable difference from Samsara, which starts at $27 per vehicle, per month. But it is still not the most affordable choice in the market today, which is RAM as it has the most affordable price plans, scoring 4.6/5 in our research for pricing.

Verizon will also tie you into a three-year contract. As such, we don’t recommend Verizon for small fleets that don’t cost a lot to manage or those who’d prefer short-term contracts.

2. Samsara: Best Fleet Maintenance Software for Managing Vehicles

Armed with automatic maintenance scheduling, vehicle diagnostics, and fleet maintenance record retention, Samsara, fares quite well in our independent market research with an overall score of 4.6/5. It is also the best for managing vehicles.

In addition to its excellent performance in these areas, what earns Samsara extra brownie points is its fuel monitoring system. It will give you a detailed input of your current fuel level, fuel efficiency, estimated fuel costs, engine run time, and idle time. These are all very helpful when it comes to minimizing fuel costs, which every fleet manager needs, especially in this challenging time.

We also applaud its journey optimization feature, as it calculates every journey (at a maximum of 20 stops) to provide the most efficient route for your drivers. Lastly, its DVIR compliance report is also top-tier – you can customize your templates, and your drivers can easily navigate or resolve any defects on the vehicles if ever one arises.

But where does Samsara fall behind Verizon? We’d point that to its 4/5 score in our product features analysis, compared to Verizon’s more impressive 4.9/5. Unfortunately, Samsara does not allow third-party integrations with satellite navigation (sat nav) devices, which can make journeys easier for your drivers. Plus, it does not offer hardwired devices, which are more difficult to tamper with. 

Samsara’s pricing is also another point of weakness. Starting at $27 per vehicle, per month, it comes at a three-year minimum contract. Though it provides options for small businesses, its fairly costly entry point is debatable for such fleet sizes.

3. Azuga: Best Fleet Maintenance Software for Efficient Routes

Azuga, with an overall score of 4.5/5 in our independent research, is another great contender that ticks the right boxes for fleet maintenance. However, we’d like to specify that automatic maintenance scheduling is only available for an additional cost, unlike Verizon and Samsara, which offer this sans price upgrades. 

This is also why our analysis puts Azuga behind on the racetrack when it comes to pricing, scoring an average 2.5/5 in our pricing insights. Azuga’s entry point at $25 per vehicle, per month is higher than Verizon, yet it includes maintenance scheduling in the subscription plan. So for this one, we’re handing it off to the best overall – Verizon.

If you’re looking for a faster, easier way to compare quotes from top vehicle tracking suppliers, you can try our free quote comparison tool.

With continuously rising fuel costs, finding the best fleet GPS tracking systems to optimize your routes will come in handy. Good news: Azuga proves to be the frontrunner in this category, scoring 4.4/5 in our independent market research into fleet maintenance systems. Thanks to its innovative Web Platform Structure, you can reduce fuel costs and driving time as it automatically chooses the most efficient route for your drivers using its thorough analysis and calculation of journey stops. It also employs science-backed algorithms and machine learning to provide you with the most efficient computing methods.

4. Teletrac Navman TN360: Best Fleet Maintenance Software for Managing Drivers

Driver management is a viable feature to analyze when looking for the best fleet maintenance software. Your drivers contribute to your business – so if they’re driving aggressively, you’d have to shell out more money to fix mechanical faults or vehicles that have broken down. This is where Teletrac Navman TN360 shines best, scoring a perfect 5/5 in our driver management analysis and an overall 4.6/5 in our research.

With this software, you can easily monitor your drivers’ performance, history, routes, and get alerted if they drive harshly or get into unwanted incidents. This benefits your fleet managers and your drivers as it makes every task easier for them. Case in point: its built-in DVIR templates. There is no need to go through the lengthy process of filing paper DVIRs; Teletrac has an electronic template set up for you. 

But its flat tire comes with vehicle diagnostics. To know whether or not you have a faulty system or hardware, you have to do the work yourself. If you detect damages and take your vehicle to a service center, Teletrac will reflect this on your fleet maintenance records. Maintenance scheduling is also manual, so if this is a deal breaker for you, we recommend vying for other suppliers, such as Verizon (with an overall score of 5/5), as it offers these services.

5. Spireon: Best Fleet Maintenance Software for Fast Updates

With an overall score of 4.1/5 in our research, Spireon isn’t as compelling as the other suppliers we’ve reviewed, but it’s got its own set of perks.

A closer look at its vehicle management features proves it worthy of its 4.5/5 score in that area of our analysis, as it has automatic vehicle diagnostics. So, whenever an engine system lights up and indicates damages, it automatically syncs it to your fleet maintenance records.

Speaking of, Spireon lets you track preventative maintenance routines, oil changes, tire rotations, warranty expirations, and license renewals on your fleet records. It also supports DVIR and will alert you when it’s time for a maintenance check, usually set manually or when a fault lights up. 

Our favorite Spireon perk is its super fast data refresh, which is every 15 to 60 seconds. You can choose whichever you want between this time range, making it a more considerable option than the next fastest option, which is Verizon’s 30-second refresh rate. Spireon’s customizable data refresh rate can help you manage your fleet depending on your preference. This option is also available towards all packages.

However, our research highlights some of Spireon’s drawbacks, such as its pricing and help and support features. Users can only reach Spireon through its provided email address and hotline number, which is not available 24/7. This is the reason for its below average score of 2.4/5 for help and support.

Pricing, on the other hand, could also be a dealbreaker. Scoring an average 2.5/5 in our pricing analysis, Spireon may not be the best value for money, despite offering bespoke pricing plans that depend on your fleet size, contract length, and features. 

If you want to know more about pricing, try our free quote comparison tool. It’s a fast and easy way to receive personalized quotes from the top fleet maintenance companies directly. This will allow you to choose which suits your business best.

6. Linxup: Best Fleet Maintenance Software for Minimizing Downtime

With an overall score of 4/5 in our independent research, Linxup isn’t as sophisticated as the other ones we’ve researched. However, that’s not to say it’s without its charm.

For starters, Linxup provides automatic vehicle diagnostics, DVIR compliance, and retains your fleet maintenance records. It offers a maintenance scheduling feature as well. In addition, Linxup’s system allows you to input these service checks and events for each vehicle. This exact feature is why we’ve singled out Linxup as the best for minimizing downtime.

Vehicle downtime is often due to irregular maintenance, which amps up the wear and tear of your fleet. Thanks to Linxup’s super efficient maintenance scheduling, you save yourself from this hassle!

Though its features are less powerful than the previous suppliers on this list, it is an excellent choice for small businesses. We also commend its clean, minimalist dashboard that clears out all the confusion with analytics. Another plus is that its mobile app makes driver dispatching and messaging feel like a walk (or, in this case, a drive) in the park!

How Did We Compare The Best Fleet Maintenance Software?

Here at Expert Market, our team of skilled and dedicated researchers analyzes the best and most popular fleet maintenance software systems. They then compare these providers with each other by looking at specific categories:

• Vehicle Management – How efficient is it at keeping track of your vehicle’s overall health? Does it keep your maintenance records?
• Price – How much does it cost? Is it great value for money, considering its features? 
• Tracking – How effective is its system when it comes to tracking your vehicles? How fast do they refresh data? Do they factor in traffic or help you optimize routes?
• Driver Management – Can it track your drivers’ performance? For example, does it report dangerous driving behavior and incidents? Can you reach your driver for urgent concerns?
• Product Features – Aside from these basic features, what other perks does it offer? A mobile app? Satellite navigation integration? 
• Customer Support – What platforms do they offer their clients to support and help them with their needs?

Factoring in all these with input from our readers and how each supplier scores in these factors, we were able to calculate their overall score. All that’s left to do is rank them and identify which area they shine brightest! 

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