Written by Dan Barraclough Reviewed by Maïté Bouhali Updated on January 10, 2023 On this page How does RFID work? How Much Does RFID Asset Tracking Cost? The Best RFID Asset Tracking Systems: An Overview 1. EZOfficeInventory: Best Overall 2. InnoMaint: Best for Setting up Reminders 3. eWorkOrders: Best for Custom Reports 4. WiseTrack: Best for Ease of Use 5. Eagle Technology: Best for Third-Party Integrations 6. RFgen: Best for Sustainability Expert Verdict FAQs Expand RFID asset tracking can help your business, while this article will help you decide which one to pick…Based on our in-depth research, the best RFID asset tracking system you can get your hands on is EZOfficeInventory. It has a comprehensive offer of features and is easy to use. We particularly like how you can integrate EZ's app with its RFID reader to get real-time tracking data directly on your smartphone. Therefore, your asset tracking operation can always be within reach.Radio frequency ID (RFID) asset tracking involves attaching scannable tags to your assets. Those tags contain data such as the asset’s name, condition, amount, and location, which makes RFID tracking one of the quickest and easiest ways to view an asset’s most important information. In a context where inflation continues to rise and costs are hiking, the last thing you want to do is lose money on lost tools. Therefore, RFID asset tracking is a worthy investment.For this article, we conducted an extensive period of research and selected the six best RFID asset tracking options in the US, saving you from doing all the research yourself. After the individual reviews, we’ll explain the average RFID asset tracking costs you can expect to pay.Before we start, check out our table below for a quick preview of the systems that made the cut from our research… Top 6 RFID Asset Tracking Software These are the providers we recommend based on our research. Use our comparison tool to find the best service for your business.EZOfficeInventory – Best overallInnoMaint – Best for setting up reminderseWorkOrders – Best for custom reportsWiseTrack – Best for ease of useEagle Technology – Best for third-party integrationsRFgen – Best for sustainability How Does RFID Work?RFID technology can be quite complex, but it can be broken down into four main ingredients: an RFID tag, an antenna, an RFID reader, and a computer database equipped with an asset tracking software. These all interact in a series of steps:Data is stored in an RFID tag, which has a unique Electronic Product Code (EPC) that is attached to an assetThe antenna then identifies the signal of a nearby RFID tagThe RFID reader, which is connected wirelessly to the antenna, receives the data that is stored in the RFID tagThe RFID reader then transmits the data to an asset tracking database where it's sorted, evaluated, and actioned. This is the step where you can see track all the statuses of your assets and process as you'd like How Much Does RFID Asset Tracking Cost?Understanding costs is one of the most important parts of running any business. That’s why, we’ve provided a breakdown of the average RFID asset tracking costs for both passive and active RFID tags.What are active and passive tags? Here’s a quick explainer: active tags have a built-in power source and automatically broadcast location information, while passive tags have no power and therefore must be scanned from a handheld reader.RFID Tag CostsPassive tags typically cost between $0.25 and $5.00 per tag, while active tags usually cost between $15 and $50 each. Active tags are more expensive because they come with their own power source, automatically broadcasting its information to your readers, while passive RFID tags require manual scanning.Installation CostsYou can install most active tags yourself, because they’re essentially ‘ready-out-the-box’ solutions. On the other hand, passive tags will require expert installation because they require certain connectivity tests, and they need to be connected to a central server, which will cost you a one-off fee. It’s worth clarifying with your supplier how much that’ll cost you.License and Maintenance CostsPassive readers are generally larger than active readers and so are more likely to encounter problems, which can lead to incurring maintenance costs down the line. To save costs here, you should consider investing in training for all your staff on how the passive tags work, which could help you save on maintenance fees.You’ll also need to consider the licence charges that are used to cover most customer support and software upgrades. Again, these are costs you should clarify with your chosen supplier.Software CostsMost RFID asset tracking companies offer bespoke pricing. However, EZOfficeInventory offers set price plans, which should give you an idea of how much you can expect to pay for software, per month…Asset Tracking Cost Example: EZOfficeInventory Pricing PlansIt’s worth noting that you can only get RFID asset tracking on the Advanced plan and above…PlanEssentialAdvancedPremiumEnterpriseBest forSmall teams that are getting startedGrowing teams that are tracking complete asset life cyclesTeams that are collaborating on asset management tasksEnterprises with custom requirementsPrice (billed annually)$35/month$45/month$50/monthCustomTop featuresDepreciation managementCustom fieldsQR and Barcode labelsAsset availability calendarData backups (via DropBox and OneDrive)Checkout bulk itemsRFID (radio frequency ID) scanningG Suite integrationLimited asset visibility to certain departmentsGlobal private cloud optionCustom integrations and securityA dedicated account manager Swipe right to see more 0 out of 0 backward forward EZOffice Inventory InnoMaint eWork Orders WiseTrack Eagle Technology RFGen Key Features Excellent appEasy to useIntegrations with popular software Key Features Customizable reportsMobile app availableReminders and escalation alert features Key Features Customizable softwareScalable solution Key Features Easiest-to-use system we testedIntuitive data entry features Key Features Supports integrations with leading software, including QuickBooks and OracleEasy to use Key Features Emphasis on helping you achieve your sustainability targetsEasy to use Compare quotes Get free quotes Get free quotes Get free quotes Get free quotes Get free quotes The Best RFID Asset Tracking Systems: An OverviewCompanyBest forEZOfficeInventoryBest overallInnoMaintBest for setting up reminderseWorkOrdersBest for custom reportsWiseTrackBest for ease of useEagle TechnologyBest for third-party integrationsRFgenBest for sustainability 1. EZOfficeInventory Best Overall RFID Asset Tracking From our research, we know that EZOfficeInventory offers the best RFID asset tracking solution. Why? Because it’s comprehensive and easy to use – what more does a business need?In particular, we like how you can integrate EZ’s app with its RFID reader to get real-time tracking data direct to your smartphone, allowing you to pull up your asset’s location and status while you’re on-the-go.What’s more, from the app, you can plan asset reservations well in advance. Overall, this is the best option for modern businesses.Jump to EZOfficeInventory Pricing Pros Excellent app to help you scan assets on-the-go Easy to use Integrations with popular software such as G-Suite and Zendesk Cons Can’t get RFID asset tracking on the most basic plan ▶ Read more: What is RFID Tracking? Save by Comparing RFID Asset Tracking Quotes Do you currently use asset tracking software? Yes No 2. InnoMaint Best for Setting up Reminders Setting up reminders can be the difference between a successful day in the field, and a day to forget.Thankfully, InnoMaint makes it really easy to set up reminders that notify you of any upcoming activities such as part replacements or contract renewals. You can also set up escalation alerts that are designed to tell users when items are past due, or if there have been any contract violations.Unlike EZOfficeInventory, there are no deprecation management features, but InnoMaint still manages to pick up awards such as Digital.com’s Best CMMS Software for 2021. Pros Superb reminders and escalation alert features Customizable reports Mobile app available Cons Doesn’t offer depreciation management features, unlike EZOfficeInventory Did You Know? RFID technology can improve your inventory accuracy to 99.99% 3. eWorkOrders Best for Custom Reports Customizing your RFID asset tracking reports will improve the user experience for your staff and, ultimately, boost efficiency. This is something eWorkOrders does with aplum.In our research, we found eWorkOrders to be one of the most flexible and customizable options, enabling you to tweak your reports on maintenance, equipment management, invoicing, and more.Even though its website looks very outdated, and there’s no free demo unlike most other RFID asset tracking companies, the features on offer should be more than enough for most modern businesses. Pros Customizable software Scalable solution making it ideal for growing business Cons No free demo available Unclear on how much you’ll pay for your RFID asset tracking software? Not to worry, we’ve explained the average RFID asset tracking costs in the section below. Also, don’t forget that we can help you find a clear price for your next RFID asset tracking system. All you need to do is use our free comparison tool and we’ll match your business with trusted companies that best suit your budget.They’ll then get in touch with you with more pricing information in the form of no-obligation quotes. Our service is quick, easy, and free. ▶ Read more: What is The Best Asset Tracking For Construction in 2023? 4. WiseTrack Best for Ease of Use WiseTrack was the easiest-to-use RFID asset tracking system that we tested, offering an intuitive interface for its mobile and desktop app. We also found it really easy to eliminate incorrect descriptions, while the pop-up searching feature makes entering data even easier.On the downside, it’s not compatible with iOS devices just yet, but WiseTrack would make a wise choice for your company’s RFID asset tracking needs. Pros Easiest-to-use system that we tested Intuitive data entry features Cons Doesn’t support iOS devices ▶ Read more: RFID Tracking vs Bluetooth Tracking Save Money by Comparing RFID Asset Tracking Quotes Do you currently use asset tracking software? Yes No 5. Eagle Technology Best for Third-Party Integrations When researching RFID asset tracking companies, we always keep an eagle eye on which integrations are available. That’s because bolstering your asset tracking software with third-party software can help improve your operations even further.Eagle Technology allows you to sync your system with leading software such as QuickBooks, Siemens, and Oracle, making it easy to add an extra pair of expertly crafted hands to your asset tracking tasks.While Eagle Technology’s reporting features could be better (there’s no option for date ranges on certain reports), it’s still the best choice if you want to add multiple integrations to help your team. Pros Supports integrations with leading software, including QuickBooks and Oracle Easy to use Cons Cannot add date ranges on certain reports Third-party integration costs can quickly add up ▶ Read more: How to Keep Track of Tools: Our Handy Guide for 2023 6. RFgen Best for Sustainability What stood out to us when examining RFgen was the company’s focus on sustainability – something that modern businesses are taking into greater consideration nowadays.Through its RFID asset tracking software, RFgen strives to help its clients reduce waste and places an emphasis on helping companies like yours not only track assets, but achieve green goals.We were disappointed to find no built-in invoicing features, but RFgen’s focus on helping the environment and easy-to-use software was enough for it to make our list. Pros Emphasis on helping you achieve your sustainability targets Easy to use Cons No built-in invoicing features Did You Know? Manufacturers and distributors who implement RFID technology into their supply chain see an 80% improvement in shipping and picking accuracy Save by Comparing Free RFID Asset Tracking Quotes Do you currently use RFID tracking software? Yes No Expert Verdict In our research, EZOfficeInventory came out on top as the best RFID asset tracking system, offering a comprehensive range of features that are easy to use, along with set pricing plans. We also included five other excellent companies that might suit your company in different ways. Let’s recap our list…The six top RFID asset tracking systems are:EZOfficeInventory – best overallInnoMaint – best for setting up reminderseWorkOrders – best for custom reportsWiseTrack – best for ease of useEagle Technology – best for third-party integrationsRfgen – best for sustainabilityRemember, we can put you in touch with the country’s leading RFID asset tracking companies. All you need to do is answer some quick questions on our free comparison tool, and we’ll select companies based on your needs.You’ll then hear from one or more of those companies who’ll offer more information and no-obligation quotes for you to compare. Our service is quick, easy, and totally free. FAQs What is RFID Asset Tracking? RFID tracking is a way to help you keep track of tools and is very valuable because it saves you a ton of time. Instead of signing tools in and out in a diary or spreadsheet, RFID tracking uses radio frequency to detect which tools are in the room, and which ones aren't. This data is then automatically synchronized with a software database on your computer or smart device, so when it comes to finding tools that you've misplaced, it's simply a case of looking up their location on the system. How far can RFID be tracked? RFID systems typically operate in the ultra-high frequency band and offer a tracking range of up to 100 meters. However, if you're using a low frequency RFID tag, it can read from a distance of up to one meter. Can RFID be used as GPS? You can! If you have an active RFID tag with embedded GPS receivers. These can provide GPS location coordinates and can be monitored with a GPS telematics device. Can RFID be hacked? While RFID systems are constantly updated and improved in terms of data security, the possibility of hacking is real. Devices like cell phones can be used to scan and replicate tag data at close range. This means that your RFID tag could be cloned or duplicated. Written by: Dan Barraclough Dan’s a Senior Writer at Expert Market, specialising in digital marketing, web design, and photocopiers, amongst other topics. Reviewed by: Maïté Bouhali Business Software Editor Maite began her career with Expert Market nearly four years ago as a writer. She quickly developed a passion for the challenges faced by small businesses and now endeavours to help them make informed decisions for their future. In her current position as Business Software Editor, Maite works closely with writers to ensure that each article is informative, well-researched, engaging, and actionable for readers. With extensive knowledge of CRM, vehicle tracking devices, and fuel cards, she is meticulous in her review of each article and provides detailed feedback before publication.Whether you’re seeking to stay informed on the latest trends in business software or need guidance in selecting the most appropriate software for your organisation’s needs, Maite is here to help. With her sharp eye for detail and commitment to quality, she is dedicated to supporting businesses in achieving their goals.