Written by Dan Barraclough Reviewed by Maïté Bouhali Updated on May 10, 2023 On this page Zebra CenTrak Asset Panda ASAP Systems Guard RFID How Does Hospital Asset Tracking Work? Verdict Best Hospital Asset Tracking Software FAQs Expand The best hospital asset tracking software is Zebra, offering an all-in-one system specifically designed for hospitals and healthcare organizations.However, there might be another system that better suits your specific needs, whether that’s cheaper plans or wider choice of features. That’s where we can help – we’ve researched and reviewed the five best hospital asset management software in this article, providing everything you need to make an informed decision.Short on time? No problem. Compare the best healthcare asset management software companies using our free comparison tool.For everyone else, let’s get started… What are the 5 Best Hospital Asset Tracking Software? These are the providers we recommend based on our research. Use our cost comparison tool to find the best value service for your businessZebra – Best all-round supplierCenTrak – Best for GPS trackingAsset Panda – Best for material asset trackingASAP Systems – Best for barcode trackingGuard RFID – Best for RFID trackingThe Best Hospital Asset Tracking SoftwareFrom our research, we know the best hospital asset tracking software are:ZebraAsset PandaCentrakASAP SystemsGuard RFIDThe majority of healthcare asset tracking software is compatible with both RFID (radio frequency identification) and barcode tracking. This is because the best hospital asset management software will combine both barcode and RFID scanning. Find out how they fare against each other in the table below. Swipe right to see more 0 out of 0 backward forward Zebra CenTrak Asset Panda ASAP Systems Guard RFID Price Price on request Price Price on request Price Lowest paid plan: $500/1,000 assets/year Price Price on request Price Price on request Key Features Impressive range of equipment availableSoftware is designed specifically for the healthcare industry Key Features Provides asset location data with 100% accuracyVery easy to use Key Features Solid range of apps for integrationFree mobile app with unlimited user limit Key Features Brilliant reporting featuresVery affordable Key Features Excellent location update featuresCan integrate with your own hospital management software Best For All-round software Best For GPS Tracking Best For Material Asset Tracking Best For Barcode Tracking Best For RFID Tracking Zebra – Best all-round supplier Zebra Pricing On request Get Free Quotes Quick overview When it comes to hospital asset tracking software, Zebra comes out on top. Why? Combining the joint powers of barcode scanning and RFID scanning, Zebra provides an all in one system specifically designed for hospitals and healthcare centers. There’s a range of equipment available, including mobile computers, fixed readers, handheld readers, and printers for printing off barcodes.The team at Zebra are experts at designing hospital asset tracking software, so you can rely on them to provide your hospital with a system that matches your needs exactly. Read more + Read less - Strengths Range of equipment available, including mobile computers, fixed readers, and barcode printers Bespoke solutions Weaknesses Unclear pricing CenTrak – Best for integration CenTrak Pricing On request Get Free Quotes Quick overview A CenTrak system isn’t just about locating assets, it’s about knowing what condition they’re in too. You can use it to assess whether you need to replace a vital medical kit, or just find out where someone has placed the new pack of vinyl gloves.For the team at Asset Panda, it’s all about the software. Whether you’re slogging through your 12th hour on the ward, or sunning it up on a well-earned vacation, you’ll be able to keep a full eye on the whereabouts and condition of your assets via your mobile phone.With large hospitals and small health centers under its belt, CenTrak is experienced in designing hospital asset tracking software of varying scales. Read more + Read less - Strengths Locate and assess asset condition Easy to use Suitable for small or large hospitals Weaknesses Doesn't specialize in barcode scanning Unclear pricing Asset Panda – Best for affordability Asset Panda Pricing $500/1,000 assets/year Get Free Quotes Quick overview Asset Panda is a big name in the asset tracking game, so if you’re looking for a reliable supplier with the reviews to back it up, this is the company to check out.For the team at Asset Panda, it’s all about the medical equipment tracking software. Whether you’re slogging through your 12th hour on the ward, or sunning it up on a well-earned vacation, you’ll be able to keep a full eye on the whereabouts and condition of your assets via your mobile phone.Best of all, Asset Panda’s hospital asset tracking software is affordable; from the free barcode scanning app, to the customized reporting that enables you to see all the figures you need to cut costs. Read more + Read less - Strengths Offers clear pricing, unlike the other suppliers Add unlimited users Offers a free barcode scanning app Cloud-based, so you can update the software anytime Weaknesses Fixed assets only Customers report set up is relatively difficult Doesn't currently support currency conversion ASAP Systems – Best barcode solution ASAP Systems Pricing On request Get Free Quotes Quick overview Installing a barcode asset tracking system is cheaper than an RFID hospital asset tracking software. But just because it’s cheaper, doesn’t mean you should sacrifice quality at all.When it comes to barcode healthcare asset tracking systems, ASAP Systems does it very well. Its clients consistently comment on the power and adaptiveness of the system, with full reporting helping you to keep complete track on the whereabouts and condition of your medical equipment.Whether you’re looking to improve patient experience, increase asset visibility, or manage equipment availability, a barcode scanning system from ASAP Systems will certainly make a difference. Read more + Read less - Strengths Great customers satisfaction Create reports and upload contracts easily Weaknesses Unclear pricing Not suitable for larger hospitals Guard RFID – Best RFID solution Guard RFID Pricing On request Get Free Quotes Quick overview A Guard RFID hospital asset tracking software really uses RFID tracking to the max. Whether you’re looking to avoid floor discrimination, prevent staff from wasting time, or simply improve the standard of patient care, the long range and short range tracking capabilities of a Guard RFID system will help you to improve the management of hospital assets and departments.The best thing about Guard RFID is that you can integrate its hospital asset tracking software with a host of other hospital management solutions. Whether it’s infant security or tracking down wandering patients, Guard RFID will provide you with better visibility of your wards. Read more + Read less - Strengths Integrate with other software systems for data exchange and alarm generation Lots of reports for diagnostic and regulatory purposes Hardware infrastructure deployed at your site Weaknesses Unclear pricing How Does Hospital Asset Tracking Work?There are two main types of healthcare resource tracking systems:Barcode scanningRFID scanningBoth types of hospital asset tracking software involve a reader, labels and software. Barcode scanning is suitable for ticket items, such as strips and gauze. RFID scanning is better for larger items, such as boxes of supplies, monitors or surgical equipment. You can find out more about barcode and RFID tracking below.Barcode ScanningYou know that universally recognized beeping sound you hear when your items pass through the checkout? That’s barcode scanning. And barcode scanning for asset tracking works in exactly the same way.You print a label onto your equipmentYou scan the item out when you want to use itYou scan the item back in once returnedRFID Hospital Asset TrackingRFID tracking is a little more complicated. An RFID hospital asset tracking system combines the power of RFID (radio frequency identification) with something called the Internet of Things (IoT). But how does it work? Let’s look at its three main elements.RFID ReaderAn RFID scanner or reader is usually attached to the hospital wall. This may be in a stock cupboard, an equipment cupboard, or somewhere nearby. An RFID reader will either pick up radio signals from active RFID tags, or activate passive RFID tags so they emit a radio signal back to the reader.RFID TagsTo avoid clashing of radio signals from MRI, ultrasound and other radio wave-emitting hospital equipment, it’s usually recommended that hospitals use passive RFID tags (though we recommend you seek the advice of an expert). These come in many forms, with the most common being stickers and labels that you can easily attach to boxes and devices.RFID SoftwareRFID hospital asset tracking software is where the IoT comes into play. The RFID reader constantly talks to the software, usually via the internet. When a nurse or doctor removes a box of medical gloves from the cupboard, for example, the RFID reader no longer picks up the signal from the RFID label attached to that particular box. When you next check the system, it’ll register that the gloves have been moved to a different cupboard or location.Of course, this is hospital asset tracking software on a basic level. If you’d like to know more about how healthcare asset tracking softwares work, and receive tailored quotes for hospital software and hardware, simply fill in our form with a few details about your business and the best suppliers for your requirements will be in touch. Verdict The best hospital asset tracking software is Zebra, providing everything you need to manage hospital assets in one place, including mobile computers, handheld readers, and barcode scanners. It’s also a customizable system that can suit your specific hospital-related needs.However, it doesn’t offer clear pricing like Asset Panda does, which has paid plans starting from $500 per 1,000 assets, per year.While Zebra tops our list, it’s always a good idea to compare your options before making a decision. To get free quotes from leading hospital asset tracking software, use our free comparison tool – it only takes a minute, and couldn’t be easier. Simply tell us about your hospital needs, and we’ll match you with the right supplier who’ll contact you directly with free, no-obligation quotes. Best Hospital Asset Tracking Software FAQs What are the benefits of investing in a hospital asset tracking system? These are just some of the benefits of investing in healthcare asset tracking systems:Improve clinical workflowTrace equipment usage and assess conditionIncrease staff satisfaction – cut down on stress levelsIntegrate the system so it auto orders stock when it’s running lowPrevent theftIntegration with healthcare CRM software What is a cloud asset management system? A cloud asset management system enables you to view your asset reports wherever you happen to be, and on whatever device you happen to have. As long as you have an internet connection, you can still keep an eye on everything. Written by: Dan Barraclough Dan’s a Senior Writer at Expert Market, specialising in digital marketing, web design, and photocopiers, amongst other topics. Reviewed by: Maïté Bouhali Business Software Editor Maite began her career with Expert Market nearly four years ago as a writer. She quickly developed a passion for the challenges faced by small businesses and now endeavours to help them make informed decisions for their future. In her current position as Business Software Editor, Maite works closely with writers to ensure that each article is informative, well-researched, engaging, and actionable for readers. With extensive knowledge of CRM, vehicle tracking devices, and fuel cards, she is meticulous in her review of each article and provides detailed feedback before publication. Whether you're seeking to stay informed on the latest trends in business software or need guidance in selecting the most appropriate software for your organisation's needs, Maite is here to help. With her sharp eye for detail and commitment to quality, she is dedicated to supporting businesses in achieving their goals.