The Top 5 Healthcare Asset Tracking Software Options in 2024

Ventilator machines lined up in storage

Healthcare organizations often struggle to manage vast inventories of vital medical equipment, essential to patient care. Misplaced or unavailable devices can lead to delayed treatments, compromises in patient safety, and even financial losses.

That’s why healthcare asset tracking software is essential. The best asset tracking software lets hospitals and healthcare clinics streamline equipment management, ensure optimal availability, and improve patient care outcomes.

However, choosing the right healthcare asset tracking software can be time-consuming. To help, we’ve shortlisted the top five options and provided an in-depth analysis to guide your decision-making. If you’re after immediate answers, consider using our asset tracking software comparison tool.

Here Are the 5 Best Healthcare Asset Tracking Software Tools in 2024

  1. Asset Panda – Best overall healthcare asset management
  2. Zebra – Best for large-scale enterprise asset tracking
  3. ASAP Systems – Best for streamlined inventory and asset management
  4. Centrak – Best for real-time location tracking of medical devices
  5. GuardRFID – Best for security-focused and all-in-one asset tracking solutions

These are the providers we recommend based on our research. Use our cost comparison tool to find the best value service for your business

The 5 Best Healthcare Asset Tracking Software Options: Summary

Choosing the right healthcare asset tracking software depends on your organization’s specific needs. To make the comparison easier, here are the key features of the top five options:

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Asset Panda


ASAP Systems


Guard RFID

Best For

Facilities of all sizes seeking flexibility

Best For

Large hospitals and healthcare networks

Best For

Hospitals and clinics in need of inventory control

Best For

Hospitals focused on patient safety and device accuracy

Best For

Healthcare facilities prioritizing asset protection


Price on request


Price on request


Price on request


Price on request


Price on request

Key Features
  • Mobile app
  • Barcode/RFID tracking
  • Maintenance scheduling
Key Features
  • Real-time location tracking
  • Integration with healthcare systems
Key Features
  • Inventory management
  • Customizable workflows
  • Reporting
Key Features
  • Real-time location systems (RTLS)
  • Environmental monitoring
Key Features
  • RFID solutions, security features
  • Anti-theft measures

1. Asset Panda – Best Overall Healthcare Asset Management

asset panda logo
Asset Panda
Pricing Contact for pricing

Highly customizable for specific needs

User-friendly interface

Excellent customer support


Some advanced features require additional setup

Reporting could be more extensive

Asset Panda is a robust cloud-based asset tracking solution with a strong reputation for its flexibility and ease of use. It’s suitable for healthcare institutions of all sizes.

The platform’s mobile app is a significant advantage, allowing staff to scan barcodes or RFID tags to locate equipment quickly, update statuses, and schedule maintenance on the go. This streamlines workflows, improves equipment availability, and ultimately enhances patient care.

Asset Panda achieved SOC 2 Type II compliance in 2023, demonstrating its commitment to data security. This sets it apart within the healthcare tracking space from solutions like GuardRFID that don’t offer this level of compliance.

2. Zebra – Best for Large-Scale Enterprise Asset Tracking

zebra logo
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Highly accurate and scalable real-time tracking

Durable hardware designed for healthcare environments

Strong reputation for reliability


Complexity in setup and configuration

Higher price points compared to some competitors

Primarily focuses on location tracking

Zebra is a well-established name in the asset tracking industry, known for its robust hardware solutions and software capabilities. Its healthcare offerings are particularly suitable for larger hospitals and healthcare networks that must manage many assets across multiple locations.

Zebra’s real-time location tracking (RTLS) technology is a standout feature, providing precise location data for medical equipment. Additionally, it boasts seamless integration with existing healthcare systems like electronic health records (EHRs), which streamline data flow and improve operational efficiency.

Its new HC20 and HC50 mobile computers address fundamental healthcare-specific needs with features like disinfectant-resistant casings and a dedicated emergency button. This focus on specialized hardware sets Zebra apart from competitors like Asset Panda which rely on more general-purpose devices.

3. ASAP Systems – Best for Streamlined Inventory and Asset Management

asap systems logo
ASAP Systems
Pricing Contact for pricing

Robust inventory management features

Easy to use, with minimal training required

Comprehensive reporting and analytics


Less focus on real-time location tracking

Limited hardware options

ASAP Systems offers a comprehensive asset tracking solution specifically tailored to the needs of hospitals and clinics. Its primary focus is streamlining inventory management, ensuring essential medical supplies and equipment are always readily available.

ASAP Systems simplifies stocktaking, reorder management, and reporting, ultimately helping healthcare institutions optimize resources and reduce costs associated with lost or misplaced assets. The platform’s customizable workflow is also valuable, allowing you to tailor it to your organization’s specific processes and procedures.

ASAP Systems caters to a range of industries with its barcode-centric inventory management software—BarCloud. This software offers a user-friendly interface, real-time tracking capabilities through RFID integration, and reporting tools to streamline inventory control.

The focus on affordability and ease of use makes ASAP Systems a strong contender for smaller healthcare facilities or departments seeking a more cost-effective solution than Asset Panda or Zebra.

4. Centrak – Best for Real-Time Location Tracking of Medical Devices

centrak logo
Pricing Contact for pricing

Precise real-time location tracking

Environmental monitoring capabilities

Integration with nurse call systems


Limited inventory management features

More expensive than some alternatives

Complex setup

Centrak specializes in real-time location systems (RTLS) designed to track medical devices with a high degree of accuracy. This technology is crucial for hospitals that need to locate critical equipment quickly, such as infusion pumps or ventilators.

Centrak’s RTLS also provides insights into equipment use and can even integrate with environmental monitoring systems. This ensures medical devices are stored at optimal temperatures and humidity levels, critical for patient safety and compliance.

Centrak’s recent innovation, the BLE Multi-Mode Platform, further sets it apart from competitors. This platform leverages Bluetooth Low Energy (BLE) technology, which uses small, energy-efficient beacons attached to assets. These beacons constantly transmit their unique ID and other data.

This technology is different from RFID, which requires a nearby reader to power and read data from tags attached to assets. For facilities with existing BLE infrastructure, this translates to faster adoption of location-based services without a complete system overhaul.

5. GuardRFID – Best for Security-Focused and All-In-One Asset Tracking Solutions

guard rfid logo
Guard RFID
Pricing Contact for pricing

Robust security features

Reliable RFID technology

Offers both hardware and software solutions


Less focus on detailed inventory management

Requires specialized setup expertise

Not SOC 2 Type II compliant

GuardRFID is a leader in RFID-based asset tracking solutions with a strong focus on security. The company’s solutions are ideal for healthcare facilities concerned about the theft of high-value medical equipment or sensitive patient data.

GuardRFID offers both active and passive RFID asset tagging and provides flexibility in implementation. In addition to asset tracking, GuardRFID’s platform can be integrated with access control and other security systems, offering a comprehensive and multifaceted approach to protecting healthcare resources.

GuardRFID launched a Digital Wayfinding Indoor Positioning Solution in 2023, expanding capabilities beyond asset tracking to improve patient and visitor experience. This solution provides turn-by-turn navigation within the healthcare facility, helping people easily find their destinations and reducing stress and confusion.

This stands in contrast to solutions like Zebra and Centrak, which have a greater focus on purely behind-the-scenes equipment tracking.

How To Choose a Healthcare Asset Tracking System

The best healthcare or hospital asset tracking software for your organization depends on several key factors:

  • Size and scope: Determine the number of assets you need to track and the complexity of your operations.
  • Budget: Some providers offer subscription-based models, while others require upfront hardware costs.
  • Ease of use: Look for software with an intuitive interface that minimizes the need for extensive staff training.
  • Integration: If integration with existing systems like EHRs, scheduling, and other healthcare software is important, ensure the provider you choose offers such capabilities.
  • Security: Prioritize solutions with robust security measures to protect sensitive patient data and prevent equipment theft.

In addition, consider the core features crucial to your needs, such as:

  • Tracking technology (e.g. barcode or RFID)
  • Inventory management
  • Real-time tracking
  • Maintenance scheduling
  • Reporting and analytics

Best Hospital Asset Tracking Software FAQs

How can healthcare facilities track medical assets?
Healthcare facilities use various technologies to track medical assets. These include:
  • Barcodes: An affordable and accessible way to track assets.
  • RFID: Offers automated tracking and real-time visibility.
  • GPS: Useful for tracking assets during transit or in large outdoor areas.
What are the benefits of investing in a hospital asset tracking system?

These are just some of the benefits of investing in healthcare asset tracking systems:

  • Improve clinical workflow
  • Trace equipment usage and assess condition
  • Increase staff satisfaction – cut down on stress levels
  • Integrate the system so it auto orders stock when it’s running low
  • Prevent theft
  • Integration with healthcare CRM software
Are there specialized hospital asset tracking systems?
Yes, many software solutions like Centrak are designed specifically for hospitals, offering features such as real-time location tracking, inventory management, and compliance reporting.
What is a cloud asset management system?
A cloud asset management system enables you to view your asset reports wherever you happen to be, and on whatever device you happen to have. As long as you have an internet connection, you can still keep an eye on everything.
How does asset tracking affect inventory management?
Asset tracking drastically improves inventory management by providing real-time data on stock levels, automating the reordering process, identifying shrinkage or loss, and optimizing resource allocation.

Research Methodology

To determine the top healthcare asset tracking software for 2024, we looked for solutions with a range of critical features, such as asset tracking accuracy, inventory management tools, real-time location tracking, compliance reporting, and security protocols.

We prioritized software with intuitive interfaces, minimizing the need for extensive training, and mobile compatibility for on-the-go access. We focused on solutions with a proven track record in healthcare settings, positive feedback from users, and recognition within the asset tracking industry.

Finally, we considered industry trends and recent developments within asset tracking technology to ensure recommendations are relevant to current and future healthcare needs.


Implementing healthcare asset tracking software can transform how your organization manages vital medical equipment. It helps streamline operations, optimize asset use, and improve patient care.

By carefully considering your specific needs and weighing the strengths and weaknesses of different systems, you can find the ideal solution to help your healthcare facility achieve its goals.

For further assistance, use our comparison tool to select the best healthcare asset tracking software with confidence.

Written by:
Richard has more than 20 years of experience in business operations, computer science and full-stack development roles. A graduate in Computer Science and former IT support manager at Samsung, Richard has taught coding courses and developed software for both private businesses and state organisations. A prolific author in B2B and B2C tech, Richard’s work has been published on sites such as TechRadar Pro, ITProPortal and Tom’s Guide.
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