Best Asset Tracking Software Solutions 2025: Our Expert Opinion

The top asset tracking software for most businesses is Asset Panda. Our research has shown it is a highly customizable system supporting digital and physical assets, and now has transparent pricing, with a 14-day free trial.

If you’re budget-conscious, AssetTiger is free for up to 250 assets, while for multi-site and funding-restricted assets, Wasp AssetCloud offers deep reporting and location controls.

There are plenty of other options too, depending on the asset tracking costs you want to incur. Below, we review each of our top-rated picks, with updated pricing tables and feature comparisons for 2025.

The 7 Best Asset Tracking Software Options: Our Expert Opinion

1. Asset Panda

Best for: Customization options
Pricing: From $33 per user, per month (billed annually)

Asset Panda is a do-it-all asset management system that can help you manage everything, from physical equipment and software to intellectual property and contracts. It’s extremely customizable and puts all the information you need in a centralized location.

Why is Asset Panda a top-rated asset tracking software?

What sets Asset Panda apart is its ease of use for a wide range of assets. You can quickly create new assets in the software and then add photos, maintenance logs, user manuals, file attachments, and more. Asset Panda also makes it easy to create barcodes, which employees can scan using a mobile app for iOS and Android.

Employees can check equipment in and out with Asset Panda, as well as submit trackable tickets if there’s an issue with a piece of equipment. For extra security, you can limit who can change the status of any asset as well as require signatures during check-in and check-out.

Another benefit to Asset Panda is that it includes integrations with software tools like Okta, Zendesk, and Google Workspace. This makes it easy to integrate Asset Panda’s tracking features into your business’s existing workflows. As an example, you can use Zendesk to answer tickets when employees report a problem with a piece of checked-out equipment.

Where Asset Panda may fall short (and alternatives to consider)

The main drawback we found to Asset Panda is its limited support for GPS and radio frequency ID (RFID) asset tags. Samsara (GPS and geofencing) and Wasp/EZOfficeInventory (RFID options) are better choices here.

Asset Panda will automatically capture the GPS location of an item when you scan its barcode with the mobile app, but if audits rely on bulk scans or live location, those tools win out.

And while not a negative of Asset Panda necessarily, we’d also say ManageEngine AssetExplorer is stronger for discovering devices on your network and mapping software licenses. Likewise, EZOfficeInventory is superb for booking equipment (recurring reservations, carts, bundles) if reservations/carts workflows are your priority.

Asset Panda pricing

Asset Panda has various pricing plans, all publicly listed on its website:

Asset Panda previously only offered pricing by quote, so this is a welcome change towards transparency. As stated above, you can also try out the software for free for 14 days before committing to a plan.

2. AssetTiger

Best for: Free asset tracking
Pricing: $0-$3,025 per year

AssetTiger is free asset tracking software that lets you manage up to 250 items at no cost. While AssetTiger is budget friendly, it’s no cut-rate software when it comes to features. It supports a wide range of physical and digital assets and offers tons of tools to help you manage your equipment.

Why is AssetTiger a top-rated asset tracking software?

One of our favorite features is the reservations tool, which lets employees reserve an asset they plan to use. This is great for offices since employees can use AssetTiger to reserve a conference room or equipment like a projector.

In addition, AssetTiger does a great job with user permissions. You can create unlimited employee groups, and then tightly control what assets each group can check out. For equipment administrators, you can also regulate who has the authority to change an asset’s status (for example, to “undergoing repairs”, “disposed of”, “sold” or “lost”).

We were also impressed by AssetTiger’s reporting tools. You can choose from multiple depreciation models for each asset and then generate custom reports to monitor the value of your business’s equipment over time. You can also create reports to monitor asset usage, maintenance, and more.

Where AssetTiger may fall short (and alternatives to consider)

The only major thing we found missing from AssetTiger is integrations with other software, such as for identity management or creating custom workflows. If you need SSO, helpdesk ties (Zendesk/Jira), or API-driven flows, Asset Panda (integrations + automations) or EZOfficeInventory (Zendesk/Jira, carts/reservations) are better fits.

It’s also worth noting that you can only use the AssetTiger mobile app with barcode tags made by the company. However, you can purchase a barcode scanner and use it with any custom tags. Still, for BYO barcodes/RFID or mixed tag environments, look at Wasp AssetCloud (RFID available) or EZOfficeInventory (RFID support).

And lastly, as with Asset Panda above, there are no GPS/RFID for real-time or bulk audits. So, if live location or fast inventory sweeps matter to your operations, Samsara (GPS + geofences) or Wasp AssetCloud/EZOfficeInventory (RFID ) are the options for you.

AssetTiger pricing

If you have more than 250 assets, you’ll need to upgrade to a paid AssetTiger plan.

The good news is that these are fairly affordable, starting at only $220 per year for up to 500 assets (albeit that is a $100 increase on the previous price we saw listed with AssetTiger). However, all plans still include unlimited users and phone support, which is a major benefit.

Here are the AssetTiger pricing plans:

AssetTiger also has separate pricing for inventory packages.

3. EZOfficeInventory

Best for: Equipment check-outs
Pricing: $35-$1,306.50 per month (billed annually $420-$15,678 per year)

EZOfficeInventory is a flexible asset tracking system that’s ideal for large businesses that need a way for employees to seamlessly access shared equipment. It stands out for offering online asset reservations, as well as unique features like carts and bundles.

Why is EZOfficeInventory a top-rated asset tracking software?

With carts, employees can select multiple items to add to a reservation. The experience is a lot like shopping online, which reduces the learning curve for employees. Bundles include multiple assets and can be a handy way to package items that normally go together—for example, a conference room, projector, and conference phone.

EZOfficeInventory also lets employees make recurring reservations. Administrators can set up reservation approval workflows to ensure assets are being used effectively. While these features might not seem critical, they can make a huge difference if you have a lot of employees and need to coordinate who gets access to what equipment.

Where EZOfficeInventory may fall short (and alternatives to consider)

EZOfficeInventory supports maintenance logs and can track depreciation, but it relies on integrations with Zendesk and Jira Service Desk to manage requests from equipment users.

It’s also designed for physical-asset workflows, primarily, since it doesn’t track software/licences. You’ll want to use ManageEngine AssetExplorer for IT asset management (ITAM) or Asset Panda for mixed physical and digital portfolios.

While present in EZOfficeInventory’s software, some key features are restricted to higher tiers. For instance, carts and some integrations require upgrades. If you want broad integrations and automations earlier, Asset Panda can be more cost-predictable.

When you do scale, costs can scale fairly quickly, too. For large item volumes on tight budgets, AssetTiger (low cost and free to 250) may be more economical, while for heavy enterprise controls, Wasp AssetCloud can consolidate needs at higher price points.

And again, for GPS telemetry, with features like real-time location or geofencing, Samsara is stronger.

EZOfficeInventory pricing

EZOfficeInventory offers four plan tiers that start at $420 per year for tracking up to 250 items. Carts and integrations require an upgrade.

The cost of your plan will scale up with the number of assets you need to track, so this will vary a lot. In short, EZOfficeInventory can be pricey for larger organizations.

Below, we’ve included the lowest number of assets (250) and the highest (14,750) that EZOfficeInventory allows for, to give you an idea of what costs to expect. For 15,000 items and above, you’ll need to contact EZOfficeInventory’s sales team for a custom pricing solution. Here are the plans:

Prices shown are per month (billed annually) for 250 items/14,750 items respectively. License fee is in US dollars. *Fair usage policy applies. Free 15-day trial available.

4. ManageEngine AssetExplorer

Best for: Tracking IT equipment
Pricing: $955-$11,995 per year

AssetExplorer from ManageEngine is an advanced ITAM software designed to help you track all of your business’s internet-connected devices. You can use it to keep track of computers, printers, mobile devices, servers, routers, and more. It’s also incredibly helpful for managing what software tools are licensed on what devices, and ensuring that all your software is up to date with the latest security upgrades.

Why is ManageEngine AssetExplorer a top-rated asset tracking software?

What’s really neat about AssetExplorer is that you likely won’t have to enter information about your assets manually. Instead, the software can scan your network to discover all connected devices and automatically import information about them.

This can even capture information about personal devices that your employees have connected to your network, which is important to know about for IT security.

AssetExplorer offers some nice visualizations, including relationship maps that display how different devices are networked together. These maps can be especially useful for maintenance since your IT team can see what effect taking a device like a router offline will have on the rest of your networked devices.

There are great built-in reports in AssetExplorer, including several that can save your business money right away. For example, one report shows whether you have software licensed on devices that aren’t being used. You could then reassign or end those unused licenses.

Where ManageEngine AssetExplorer may fall short (and alternatives to consider)

The biggest drawback to ManageEngine AssetExplorer is that it’s complex. There’s a steep learning curve and a somewhat outdated user interface. If you prioritise speed-to-adoption over deep IT models, AssetTiger (simple) or GoCodes (very straightforward) are easier.

It’s not designed for non-IT assets, either. For tools, rooms, vehicles, and mixed physical assets, Asset Panda, EZOfficeInventory, or Wasp AssetCloud will fit your needs better.

AssetExplorer also lacks reservations/check-out workflows, as well as GPS/RFID features. If you need employee bookings, carts, approvals, and RFID, pick EZOfficeInventory, while Samsara is the go-to for GPS.

ManageEngine AssetExplorer pricing

ManageEngine’s AssetExplorer starts at $955 per year for tracking up to 250 assets, and you can try out the software for 30 days for zero cost. All plans include 24/5 phone support.

Pricing is based on the number of IT assets. Cloud and on-premises plans shown in USD. No limit on the number of technicians. For >10,000 assets, contact sales.

5. Wasp AssetCloud

Best for: Complex asset tracking needs
Pricing: $1,295-$7,990 per year

AssetCloud from Wasp Barcode is an enterprise asset management system that can manage any type of device, whether that’s an IT device or physical equipment. It works extremely well for businesses that have multiple offices or field sites thanks to a set of location-based asset filters. AssetCloud also makes it easy for employees to check out items they need, although it doesn’t have a reservation option.

Why is Wasp AssetCloud a top-rated asset tracking software?

One unique feature AssetCloud offers is the ability to restrict assets’ use based on their funding source. As an example, say you purchase a piece of equipment with a grant that only allows you to use the item at a certain location.

You can assign the asset to that funding source in AssetCloud, and the software will limit users to checking it out for use at the allowed location. If an item is moved somewhere it shouldn’t be used, AssetCloud will issue an alert.

This makes AssetCloud a great solution for businesses that receive government grants, equipment loans, or other funding sources that restrict how certain assets can be used.

AssetCloud also has some of the most in-depth reporting tools we’ve seen, with more than 25 built-in reports to help you monitor asset utilization, maintenance needs, and more. Any of the basic reports can be customized to help you drill down further into your data. Plus, you can create scheduled reports to get key information about your assets regularly.

Where Wasp AssetCloud may fall short (and alternatives to consider)

Wasp AssetCloud does not support equipment reservations, which is a key feature in competitors like EZOfficeInventory and AssetTiger. This can make it difficult for businesses with shared equipment (e.g. offices and construction sites) to manage asset availability and prevent scheduling conflicts.

Without any native integrations with popular tools like Zendesk, Google Workspace or Okta, which are offered by the same duo of Asset Panda and EZOfficeInventory, you might find it does not fit perfectly with your other tools either.

RFID is an add-on, too. So, if RFID is non-negotiable and you want it included earlier, check EZOfficeInventory. There’s also no GPS coverage (and Samsara is the top pick for that).

Lastly, on pricing (as we’ll detail below), small teams or budget-sensitive rollouts may find that the lower cost AssetTiger (cheap or free) or GoCodes (simple tool tracking) may suffice.

Wasp AssetCloud pricing

AssetCloud is available as either cloud-based or on-premises software.

Previously, the cloud-based platform started at $1,295 per year for one administrator and unlimited users. But they have changed their pricing in 2025, as you can see above, which is decidedly more expensive than before.

6. Samsara

Best for: Heavy-duty assets
Pricing: By quote only

Samsara is primarily a fleet management platform, but it also offers tools for managing heavy-duty assets, like manufacturing and construction equipment. This asset tracking suite can be purchased separately from or in combination with Samsara’s fleet management tools.

Why is Samsara a top-rated asset tracking software?

What’s great about Samsara is that it works with Internet of Things-enabled monitoring devices, allowing you to gather real-time data about your equipment. This is crucial for expensive equipment since it provides immediate information when something is wrong and gives you a chance to conduct preventive maintenance.

You can also schedule downtime so that employees know when a piece of equipment will be unavailable.

Samsara also offers GPS asset tags so you can track your equipment’s location 24/7, not just when employees scan its barcode tag. You can set up a virtual geofence for each piece of equipment and get notified if it’s being moved without authorization. This can be very helpful if your company has equipment left overnight at field sites when it could be susceptible to theft.

The software also offers reports so you can monitor asset utilization, maintenance schedules, and even variables like fuel costs. These reports are very helpful for billing large jobs where a lot of equipment is deployed and may be used only some of the time.

Where Samsara may fall short (and alternatives to consider)

Unfortunately, Samsara’s asset tracking capabilities don’t extend to office equipment, IT devices, software or intangible assets like intellectual property.

For that sort of thing, Asset Panda or EZOfficeInventory will be better. That being said, Samsara’s unique features for monitoring heavy equipment make it a worthwhile investment.

If you don’t need telematics devices, then AssetTiger or GoCodes offer simpler, lower-cost setups. Meanwhile, for barcode-centric tracking with broad integrations and custom roles, Asset Panda or Wasp AssetCloud are better options than Samsara.

Samsara pricing

Samsara has a custom pricing model that requires businesses to get a quote. Pricing is based on the number of assets you need to track, the amount/type of tracking hardware required for locating your assets and the precise features you want too.

7. GoCodes

Best for: Tracking physical equipment
Pricing: $500-$2,500 per year

GoCodes is an easy-to-use asset tracking platform for keeping track of tools, heavy equipment, IT equipment, and other physical assets. It’s designed with the construction industry in mind but can also be used for a wide variety of manufacturing and office businesses.

Why is GoCodes a top-rated asset tracking software?

GoCodes helps you track maintenance records, warranty information, and manuals for each asset your business owns. It automatically tracks items’ locations by recording GPS data every time they’re scanned. You can also add custom information fields to any asset and apply fixed depreciation rates to simplify valuing your assets.

What really stands out about GoCodes is how straightforward it is for employees to use. You’ll receive custom QR code tags with your plan, which you can attach to your equipment.

Employees can scan these with the GoCodes mobile app (iOS and Android) to check out equipment in seconds. They’ll also get push notifications if equipment is overdue and can add notes about an item’s status. It’s one of the best asset management apps we’ve tested.

Where GoCodes may fall short (and alternatives to consider)

Unfortunately, GoCodes doesn’t support any integrations, which makes it difficult to use the software in conjunction with identity management software. If you need SSO, helpdesk, or workflow ties, Asset Panda (Okta/Zendesk/Google Workspace) or EZOfficeInventory (Zendesk/Jira) will slot into your stack.

The asset tracking features also aren’t ideal for managing software, since there’s no way to add license information or track what software is installed on what devices. So, GoCodes is best if you only need to track physical assets like tools and equipment (choose ManageEngine AssetExplorer for ITAM or Asset Panda for mixed portfolios).

Like many others on this page, there are no bulk scans or live location with GoCodes either. Instead, you’ll want to pick EZOfficeInventory/Wasp AssetCloud (RFID) or Samsara (GPS).

GoCodes pricing

GoCodes plans start at $500 per year for up to 200 assets and three users. If you have more than 20 employees, you’ll need to get a quote for the Enterprise plan.

How to Choose the Best Asset Tracking Software

Let’s take a closer look at some of the key factors you should consider when choosing asset tracking software for your business.

Our Research Methodology

To compare asset tracking software, we dove into each platform’s features for adding and customizing assets, managing equipment check-outs, auditing equipment, and reporting.

We used a combination of product demos, video tutorials, knowledge base documents, and customer support reports to fully explore each platform and understand its advantages and limitations. We also leaned on our experience of tracking our own assets.

Specific assessment criteria