Fleet Management Systems From $13.75/Month

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Fleet Management For Businesses

Fleet management is the organization and running of a company's logistics division, otherwise known as their fleet. Depending on the size of the company in question, that can comprise of anything from a just few delivery vans to trucks, railway vehicles, ships and even aircraft.

The larger a company grows, the larger and more complex its fleet becomes, and therefore the need for efficient fleet management is essential in order to achieve success. In the U.S. there are many different fleet management companies and packages to choose from, so buyers are in a strong position.

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How Fleet Management Works Pricing For Renting Or Buying
The Benefits Of Fleet Management GPS Vehicle Tracking
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How Does Fleet Management Work?

This depends entirely on the company in question. However, there are a number of telematics features that all companies should take into account:

Vehicle Tracking

In order to assure that everything is running as intended, vehicles should be tracked, most commonly by GPS. This allows a company to know where its vehicles are, and how best to react in the event of delays or emergencies.

In addition, a vehicle can be tracked to keep count of mileage and fuel consumption; an important factor in calculating expenditure within the company's operation.

A vehicle tracked in real time, can also be measured for its efficiency. This allows fleet managers to detect how many stops or breaks a vehicle is taking, how fast it is traveling, and whether the driver is taking the most efficient route. This data can all be used to refine and improve the logistics process.

Whilst traditionally vehicle tracking is monitored through computer software, smartphone and tablet applications (apps) are now extremely popular.

Learn more: Device Comparison, GPS tracking for cars


Tracking vehicles in this manner can also prove a major advantage when it comes to security. Through GPS tracking, vehicles can be found when stolen or lost, which also decreases the chances of cargo going missing. This not only helps to cut costs, but can help ensure the safety of the driver or crew.

In addition to tracking, fleet managers can opt to install remote disabling systems, which allow them to shut down a vehicle's systems from a central location, making it considerably more difficult to steal. There is also the more direct approach to security that can sometimes become necessary. In the more volatile areas of the world, guards are required to ensure a cargo and crew is kept safe.

Maintenance and Replacements

Outside of tracking, fleet managers are responsible for ensuring that all vehicles remain safe and roadworthy. Eventually, all vehicles will reach the end of their life-cycle, and will either require replacing or renovating.

While it can be financially trying to replace an aging vehicle, companies must consider that an older vehicle will, in the long run, cost more to maintain, and so it comes down to fleet management to balance this equation and find a solution that is the most financially viable.

Learn more: How Does Fleet Management Work?

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How Are These Systems Organized?

With such a wide range of responsibilities, it is important for a company to have reliable fleet management software. There are many options available on the market, and each offers to reduce costs and improve operational efficiency.

Such software allows for data to be easily imported from both internal and external sources, such as finance divisions and government run motor agencies. It also assists in tracking basic vehicle needs, such as tax and insurance deadlines, as well as the status of the drivers' qualifications, ensuring that all remain compliant.

What are the Benefits of Fleet Management Systems?

The more your business depends upon transport and logistics, the greater the benefits derived from implementing a fleet management system. But all businesses that utilize vehicles in any way can reap great rewards.

The Benefits Of Fleet Management
  • Lower fuel, vehicle maintenance and insurance costs
  • Reduced carbon footprint
  • No or fewer speeding tickets
  • Less paperwork and paperwork processing
  • Better planning
  • Improved customer service
  • Better cost control
  • Increased productivity
  • Improved employee performance
  • Vital business information impossible to gather in other ways
  • Dispatch and Scheduling

    Fleet management allows you to schedule deliveries and pick ups more accurately. You can redirect resources by being able to see where any vehicle is located at any time, so you can alert the driver that is closest to your customer.

    Routes are therefore optimized and any last minute changes can be easily implemented. This will not only improve customer satisfaction, but the speed of delivery will also increase the speed of the cash flow to your business.

    Track Your Vehicles

    By using GPS tracking, fleet management systems provide you with the ability to track a particular vehicle or driver. They also allow you to track groups of vehicles. Driver routes are clearly mapped out to avoid unnecessary detours and dispatchers can alter the routes if there are any problems such as road works or traffic accidents.

    Driver Productivity

    Fleet management hardware including Electronic On-Board Recorders can indicate whether a driver is running late or on time. Such hardware reduces the amount of time that is wasted at customer locations and stops employees from taking unnecessary detours or long breaks. Not only can driver location be monitored, but so can speed and driving habits; for example, if they brakes too hard. A recent survey conducted by Motorola found that having fleet vehicles equipped with GPS actually decreased travel downtime by 53% and improved employee accountability by 26%.

    Safety and Maintenance

    Another benefit of fleet management is improved safety. Vehicles are carefully maintained and serviced regularly. If they show signs of age, they can then be replaced. You will have immediate access to the service history of the vehicle and can instantly tell when maintenance was last carried out. If something goes wrong with a vehicle, some fleet management systems can link to the closest repair shop and check for the availability of parts.

    Driver safety is also a priority for a fleet manager and so products like DriveCam which are designed to monitor driver performance, could be invaluable. In addition to monitoring performance, video footage can also be used as evidence in case of disputes or accidents.

    Instructions can also be sent directly to the repair shop from the system itself. Furthermore, and perhaps more importantly, alerts can be sent to the driver if any vehicle defects are picked up by the system, whether they are on the vehicle body or under the hood.

    Vehicle Licensing

    Fleet management can streamline your vehicle licensing by automatically managing license plate and tag renewals and delivering them directly to your drivers.

    Regulatory Compliance

    Fleet management assists drivers in keeping accurate driving records, thus reducing compliance related issues.

    Read more: Benefits of joining NAFA

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    Price of Different Systems - Buying Vs Renting

    It's surprisingly difficult to compare prices across different vehicle tracking and fleet management options. For example if all you need are basic maps your iPhone can deliver these to you with out any additional device. Standalone GPS systems can cost as little as $100. However, these will only tell you where to go and won't help you properly manage multiple vehicles.

    Pricing for proper fleet management solutions can cost anywhere from a few dollars a month per vehicle if rented or leased to tens or even hundreds of thousands of dollars if bought outright.

    For more see:

    GPS Vehicle Tracking & Fleet Management

    GPS vehicle trackers are used by firms to make their fleet more fuel efficient and productive whatever its size. These improvements can result in significant savings, with most firms who install trackers seeing a drop in fuel costs of between 15 & 25%.

    Learn more: GPS Tracking.

    Fleet Management Providers & Companies

    The following is a list of some of the most important fleet management, logistics and vehicle tracking companies in the United States:

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    Is Fleet Management Really Necessary?

    While it is obvious that a large company fielding many vehicles will need a system of management for its day to day operations, it may not be so clear as to why a smaller one would need such an expenditure. Even a fleet as small as two of three vehicles requires an audit trail, as this is needed to ensure both the drivers and vehicles are compliant with modern legislation.

    A company's vehicles may even fall into the category of a 'grey fleet', whereby the vehicles used do not belong to the company, but are in fact under ownership of the employee. An example of this may be a take out restaurant, in which drivers deliver the goods in their own vehicles, and are reimbursed for the gas at a later date.

    Even this situation, though, requires fleet management, as the company has a responsibility towards the driver, which, in turn gives them a responsibility for the vehicle.

    Overall, fleet management is a vital part of any company's agenda, providing that they operate any form of vehicle. There is a vast amount of legislation and numerous financial factors involved in running a fleet that, if left poorly managed, can work heavily against a company's expenditures, and can even lead to fines or legal action that could often otherwise be avoided.

    For this reason, it is important that fleets are carefully considered in any management strategy, and that professional software is invested in.

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