A postage meter cannot be owned under federal law, and must be leased or rented because postage is considered to be currency.
Naturally, there are strict controls over apparatus that can print currency and as such, all meters must be rented or leased via a contract provided by just a handful of authorized or licensed dealers.
In addition, companies that process very high volumes of business post must carry a special license.
Postage Meter Rental - What are the Benefits?
In essence, renting or leasing a postage meter brings the postage function in-house: no more looking for or buying stamps, no more having to trek to the post office to weigh ad-hoc items and no more worrying that you have paid the correct postage.
What's more, you can choose from a range of standard and premium postage services, including First Class, Priority Mail, International, Express and Packages.
Other benefits include:
- Time Saving - No more post office trips and reduced postage administration time means that your employee's time is used where it is needed most - on your business.
- Money Saving - Postage costs less with a meter and with the time freed up by quicker processing and fewer post office trips, better productivity equates to more money saved too.
- Better Cost Control - Most postage meters offer good reporting tools so you can get greater visibility over how much postage is costing you, as well as control spends and identify ways to reduce costs in general.
Cost of Renting a Postage Meter
Prices for postage meter rental vary considerably because there are so many options and service levels to choose from.
Prices generally start from around $20 per month for a basic, light machine but they can rise to over $500 per month for a machine with mailroom level functionality.
These rental prices do not include postage prices, which are determined by the United States Postal Service (USPS); but postal costs are cheaper with a postage meter business agreement than via the normal, domestic postal services.
Postage Meter Rental Companies
Before contacting any of the authorized suppliers; Pitney Bowes Inc, Neopost, FP Mailing Solutions or Data Pac Mailing Systems Corp., it advisable to spend some time considering exactly what your postage requirements are.
The best postage meter for you will naturally be one that meets all your needs, but without unnecessary extras. It's therefore important to consider the following:
- How much mail do you typically send?
- What type of mail does this include (letters, postcards, parcels etc)?
- Do you require any additional features; for example, the ability to print marketing messages on your mailings?
Once you have identified meters that might suit your needs, remember to look up how much any supplies such as replacement ink cartridges and envelopes will cost to help you form an idea of the overall price for your mailing needs.
Renting from Pitney Bowes
Pitney Bowes are one of the top postage meter suppliers in the world. As a result, they offer a full suite of postage solutions for offices of all sizes.
Pitney Bowes offer customers a wide range of meters that can be leased from them directly. Prices start from under $24 a month for a low volume model such as the Mailstation 2.
If you order a postage meter online, then you do not have to pay upfront as Pitney Bowes will send a monthly statement which consolidates your lease and postage costs so they can easily be paid together.
Many models also come with a 60 day free trial so you can test if the meter you are interested in will actually meet your business needs.
Renting from Neopost
Neopost is a French based supplier of postage meters, which ranks as the second largest distributer globally. Neopost also offer a whole suit of office solutions including folder/inserters, address printers and mail sorters.
To help businesses decide on which postage meter they want to lease, all Neopost postage meters can be compared here.
To get an accurate quote for one of their postage meters, you can simply complete the short form above. Neopost have options from small, home-office meters to large mail-room style machines so there will be something suitable for every business.
Renting from FP
FP produce highly advanced postage machines for businesses of all shapes and sizes. The PostBase Series even comes in a verity of colors to match your office environment perfectly.
FP has set up a leasing system which is designed to be easy and efficient for their customers. Their range of meters, most suited to small and medium sized businesses, are clearly displayed for comparison on the FP postage meters page, and once you enter into a lease, you can simply manage your account online.
Renting from Data Pac
DataPac is the newest postage meter company to enter the market and the machines they produce are highly advanced technologically.
Data Pac is the latest company to be approved to supply postage meters to the American market. For an overview of their products, you can visit the dedicated Data Pac page which lists all of the postage meters they provide. Once you have identified a model that you are interested in, you can complete the form at the top of any page to receive bespoke quotes for your business.
Data Pac leases can easily be set up in a matter of minutes. Of course, you must remember that the lease cost does not include postage, so this will be an additional amount to factor into the overall price.
Renting from Hasler
Hasler postage meters are now supplied by Neopost USA and as a result, there is a great deal of overlap between the products offered. Their recent machines can be customized through their apps.
Hasler have a nationwide network of dealers so you will likely be able to find a supplier close to your business.
Once you have your machine you can set up an online account on the Hasler website, meaning you can manage any issues to do with your lease quickly and easily from your own PC.
Neopost does own Hasler, but the companies have separate sales divisions (although some of their online support functions are now beginning to merge).
Prices for Hasler postage meters start from under $30 per month, but a number of variables affect the price of all their meters so you will need to get an accurate quote for your company.
Rental Leases - Compare Before you Sign
Whilst many of these leases can be set up quickly, remember you are entering into a contract that will last for a number of years, so it pays to take time to ensure that the agreement you choose is the right one for your firm.