The Top Electric Fleet Management Systems in 2025

Electric vehicle fleets are gaining popularity due to their lower operational and maintenance costs compared with internal combustion engine fleets. However, electric vehicles (EVs) come with unique challenges around charging, battery maintenance and route planning that traditional fleet management platforms aren’t well-equipped to solve.

The good news is that there are fleet management systems specifically designed for EV fleets. In this guide, we’ll cover everything you need to know about electric fleet management systems and help you choose the best one for your business.

What Are Electric Fleet Management Systems?

Electric fleet management systems are software platforms designed to help fleet managers and business owners get the most out of their EVs.

These systems integrate with onboard telematics devices on each of your vehicles, which are connected to an EV’s battery to provide real-time data about current charge, driving range and battery health. Telematics devices also use GPS to enable you to locate your vehicles, track their mileage and speed, and monitor idling time.

Most electric fleet management systems also offer EV-specific tools to help you plan routes that include charging stops, reduce charging costs based on when electricity prices are low, manage your business’s charging infrastructure and track your fleet’s sustainability.

These features are in addition to those typically found in traditional fleet management systems, including maintenance tracking, vehicle lifecycle analysis and driver behavior monitoring.

Why These Systems Matter in 2025

Electric fleet management systems are a crucial tool for any business that has EVs in its fleet. Here are some of the key benefits.

Reduced charging and maintenance costs

EV fleet management systems can significantly lower the cost of operating an EV fleet. These platforms automatically track electricity prices so you can charge your fleet when prices are at their lowest. One study found that managing EV charging based on fluctuations in electricity prices can lower charging costs by up to 62%.

On top of that, electric fleet management software helps you plan routes with your vehicles’ charging needs in mind. Route optimization tools can take charging costs at third-party stations into account, helping you save more money by avoiding the most expensive stops.

EV fleet management systems also track your vehicles’ battery health and performance, enabling you to identify potential maintenance issues early on. This approach, known as predictive maintenance, is highly effective at cutting repair costs and reducing vehicle downtime.

Streamlined EV fleet operations

Electric fleet management systems play an important role in enhancing fleet operational efficiency. Route planning tools help you keep your EV fleet moving even when charging stops are required.

Real-time vehicle tracking makes it easier to redeploy resources if a last-minute job comes up, and battery health monitoring enables you to identify potential problems early and take action before they result in unexpected vehicle downtime.

Sustainability tracking

EV fleet management systems have tools to help you track your fleet’s carbon emissions, which is required for compliance with regulations like California’s Cap-and-Trade Program and Scope 3 emissions reporting.

Built-in sustainability reporting is also beneficial for companies that want to demonstrate to investors or customers that they’re doing their part to reduce greenhouse gas emissions.

Improved driver safety

Electric fleet management systems enable you to monitor problematic driver behaviors, such as speeding, which can lead to costly accidents and injuries. You can use data from your fleet management platform to identify opportunities for driver training or to reward safe driving behavior.

Vehicle-to-grid management

Vehicle-to-grid technology, which allows EVs to transfer power back to the grid, is being increasingly incorporated into new charging infrastructure. EV fleet management systems offer support for vehicle-to-grid power management so that you can earn revenue from your vehicles when they’re not in use.

Key Features and Capabilities of Electric Fleet Management Systems

Let’s take a closer look at some of the key features that EV fleet management systems offer.

Battery and range monitoring

Electric fleet management systems offer real-time monitoring on each EV’s state of charge—essentially, its current battery level—and automatically estimate its remaining driving range. They also provide alerts if a vehicle’s battery performance is degrading over time, which can be a sign that the battery needs to be replaced.

Charging infrastructure management

EV fleet management platforms also play a role in managing charging infrastructure. They can limit charging to maximize vehicles’ battery life or reduce charging costs during periods of peak electricity demand. They can also manage queuing, or the order in which vehicles are charged.

EV lifecycle analysis

EV lifecycle analysis helps you monitor the total cost of ownership of each of your vehicles and determine when to retire and replace them. Many EV fleet management platforms include EV suitability assessments, which are designed to help you determine if an internal combustion engine vehicle in your fleet can be replaced with an EV.

Route planning and dispatch

Electric fleet management platforms include route planning tools that automatically optimize for battery performance and include charging stops where needed. Routes can be adjusted based on additional factors, such as charging station cost and speed.

If you need to redeploy your fleet in response to midday job changes, the software can also quickly plot out new optimized routes for each vehicle.

Telemetry and diagnostics

Electric fleet management systems automatically collect huge volumes of data about each of your vehicles. This data can be used to comply with electronic logbook requirements, for predictive maintenance and to assist technicians in diagnosing problems.

Analytics and reporting

Analytics dashboards provide in-depth reports on EV performance (including comparisons with the performance of internal combustion engine vehicles in your fleet) and greenhouse gas emissions. They also provide details about your fleet’s operating costs, driver safety metrics and total miles driven.

Selecting the Right EV Fleet Platform

How can you make sure your business gets the right EV fleet management platform? Here are several factors to consider:

• EV and telematics integrations: Not all EV fleet management systems have wide-ranging compatibility. Look for platforms that integrate with the EV models and telematics devices used in your fleet.
• Smart charging features: Top EV fleet management systems support managed charging to reduce energy costs and maximize battery life. They should also support vehicle-to-grid charging.
• Mixed fleet support: If your fleet still includes internal combustion engine vehicles, it’s important to choose a fleet management platform that supports both traditional vehicles and EVs. Look for integration with a wider range of telematics devices, EV suitability assessments and EV versus combustion vehicle comparative analytics.
• Data analytics: Consider what reporting your business must adhere to for sustainability, ELD and other compliance requirements. Ensure the software you choose offers data logging and reporting capabilities to meet these needs.
• User access roles: If your business has multiple fleet administrators, look for platforms that offer customizable user access roles.
• Active feature development: EV fleet technology is advancing rapidly, so it’s important to choose a platform that has strong vendor support and new features in development.

Challenges and Considerations

While EV fleet management software offers significant benefits, it also presents potential challenges to implement.

As mentioned, electric fleet vehicle management platforms are designed to work with most, but not all, EVs and EV-specific telematics devices. Therefore, it’s essential to ensure the platform you choose is compatible with your fleet’s current equipment.

In addition, there may be challenges and upfront costs associated with integrating fleet management software into your business’s existing IT infrastructure. Be sure to back up your fleet data if you are migrating from another fleet management system.

Another thing to keep in mind is that, while fleet vehicle management systems are pretty good at predicting an EV’s range, variability in battery performance and energy consumption means that range estimates aren’t always accurate.

For example, when the weather is cold, EV range is diminished and route planning tools may not account for this appropriately. It’s important to be conservative when planning routes to avoid dead vehicles.

Future Trends: What’s Next in 2025 and Beyond

The landscape around electric fleets and EV fleet management is evolving rapidly. That means fleet managers need to be on the lookout for what’s next and be ready to incorporate changes into their management practices.

Here are a few of the technologies that could impact electric fleet management in the next few years:

• AI-enabled management: The integration of AI into fleet management platforms has the potential to enable autonomous charging schedules and enhance predictive maintenance.
• Vehicle-to-grid advancement: A more widespread rollout of vehicle-to-grid technology could alter the timing of EV charging and enable fleet managers to generate revenue by transferring electricity back to the grid.
• Battery swapping: EVs with swappable batteries will dramatically alter charging demand and unlock longer vehicle ranges. However, it will also create new challenges around managing EV batteries.
• Microgrid development: Microgrids—small grids with local power sources—are increasingly being used as a way to power EV charging infrastructure. Microgrids have very different pricing structures and energy demand patterns compared with today’s mega-grids.
• Multi-energy fleets: The inclusion of alternative-fuel vehicles, such as hydrogen-electric cars, in EV fleets will require a more flexible management approach that balances fuel costs, range considerations and maintenance requirements.