The 5 Best Fleet Maintenance Software Systems

Armed with data from our independent market research, we can confidently say nobody does fleet maintenance like Verizon. As the overall best fleet maintenance software system, it has top-tier features and checks all the boxes to help you run your business more smoothly and efficiently. 

But that’s not all we’re tackling in this article – we’re also shining the spotlight on other vehicle tracking systems we’ve researched, which also have promising fleet maintenance software features. Here, we’ll compare them and see how they match up according to their vehicle diagnostics, maintenance scheduling, and maintenance record-keeping features. We’ll also sprinkle in additional perks that will help boost your productivity and performance!

Read on to find out more about these fleet maintenance systems. Don’t forget to check out our free quote comparison tool to find the best prices from top providers for your business.

Verizon: the best overall fleet maintenance software

Verizon has an impressive 4.7/5 score in our research, and it very much deserves the best overall title. It helps you schedule maintenance checks regularly to ensure all your vehicles are in tip-top shape before setting off. Moreover, it sends automatic alerts if it detects any damage. So, if a faulty system lights up, you can receive vehicle diagnostic reports in a snap!

If you ever miss a check-up or scheduled maintenance, it will automatically reflect on your fleet maintenance records. Speaking of, your fleet maintenance records are all intact with Verizon’s system. In case of a faulty system, it will automatically sync this information to your records and suggest the nearest maintenance centres. You can also create service plan templates to calculate maintenance costs and how often you should do them.

So far it has been smooth sailing, but we’re hitting the brakes when it comes to Verizon’s pricing plans. The provider only scores 2.5/5 in our pricing analysis. True enough, it has a reasonably low average entry point at around £20 to £40 per vehicle, per month, a considerable difference from Samsara, whose most popular plan averages at around £10.83 to £23.75 per vehicle, per month. But it is still not the most affordable choice in the market today. That’s RAM, which scores 4.6/5 in our research for value for money.

Samsara: the best fleet maintenance software for managing vehicles

Armed with automatic maintenance scheduling, vehicle diagnostics, and fleet maintenance record retention, Samsara fares quite well in our independent market research with an overall score of 4.6/5. It is also the best for managing vehicles.

In addition to its excellent performance in these areas, Samsara gets extra brownie points for its fuel monitoring system. It gives you a detailed input of your current fuel level, fuel efficiency, estimated fuel costs, engine run time, and idle time. These are all very helpful when it comes to minimising fuel costs, which every fleet manager needs, especially in this challenging time. We also applaud its journey optimisation feature, as it calculates every journey (at a maximum of 20 stops) to provide the most efficient route for your drivers. 

But where does Samsara fall behind Verizon? We’d point to its 4.3/5 score in our product features analysis, compared to Verizon’s more impressive 5/5. Unfortunately, Samsara does not allow third-party integrations with satellite navigation (sat nav) devices, which can make journeys easier for your drivers. Plus, it does not offer hardwired devices, which are more difficult to tamper with. 

Samsara’s pricing is also another point of weakness. Costing an average of £10.83 to £23.75 per vehicle, per month, it comes at a three-year minimum contract. Though it provides options for small businesses, its fairly costly entry point is debatable for such fleet sizes. 

Teletrac Navman TN360: the best fleet maintenance software for managing drivers

Driver management is a viable feature to analyse when looking for the best fleet maintenance software. Your drivers contribute to your business – so if they’re driving aggressively, you’d have to shell out more money to fix mechanical faults or vehicles that have broken down. This is where Teletrac Navman TN360 shines best, scoring a perfect 5/5 in our driver management analysis and an overall 4.6/5 in our research.

With this software, you can easily monitor your drivers’ performance, history, routes, and get alerted if they drive harshly or get into unwanted incidents. This benefits your fleet managers and your drivers as it makes every task easier for them. 

But its flat tire comes with vehicle diagnostics. To know whether or not you have a faulty system or hardware, you have to do the work yourself. If you detect damages and take your vehicle to a service centre, Teletrac will reflect this on your fleet maintenance records. Maintenance scheduling is also manual, so if this is a dealbreaker for you, we recommend vying for other suppliers, such as Verizon (with an overall score of 4.7/5), as it offers these services.

RAM Tracking: The best fleet maintenance software for affordability

If you’re looking for the best bang for your buck, RAM is your best bet. Scoring 4.6/5 in our pricing analysis, RAM lets you enjoy affordable price plans that start at just £8.99 to £14 per vehicle, per month, with contracts extendable up to five years. It also offers dash cam packages at stunning prices, starting at only £15.99 per vehicle, per month. 

RAM also scores highly in our tracking features analysis with 4.6/5. Its fast data refresh rate of 30 seconds is a tie with our top runners, Verizon and Samsara. The only thing it missed out on regarding tracking features is automatic route optimisation, since RAM requires your drivers to compare historic route data first to determine the most efficient stops in their journey.

But while RAM offers the best value for money of the fleet management suppliers we’ve researched, its fleet maintenance features aren’t so advanced. Though it allows you to schedule maintenance checks, it cannot do so automatically. Instead, it only sets specific alerts regarding your fleet maintenance based on your mileage. As for fleet maintenance records and vehicle diagnostics, RAM doesn’t have either. RAM only encourages you to set self-reminders to check up on your vehicles, instead of relying on its software to do so.

Radius: the best fleet maintenance software for smaller fleets

Radius, scoring 4.3/5 in our pricing analysis, is another budget-friendly option for fleet maintenance, with price plans starting at just £7.20 per vehicle, per month. It’s the cheapest starting price offered by any of the suppliers we’ve looked at, with the next cheapest option being RAM, which has a starting price of £8.99 per vehicle, per month. And on top of its affordability, Radius also allows you to utilise the pay-as-you-go option for up to two years. This is a great perk, especially for smaller fleets who do not need to manage frequent vehicle maintenance. 

Radius also makes vehicle management a breeze, thanks to its efficient fuel reports that you can break down into volume, distance, and usage. It also provides automatic vehicle diagnostics by integrating information from your vehicle, such as when a faulty system alert lights up. 

However, Radius has major drawbacks when it comes to other fleet maintenance essentials. For starters, it does not retain your fleet maintenance records. Just like RAM, it only gives you the option to set self-reminders to stay on top of your records, unlike our top-scorer Verizon, which automatically syncs data into your records whenever it detects any damage in your vehicle. Fleet maintenance records are important because they retain the history of any repairs or work done on your vehicle. Radius also does not support automatic maintenance scheduling, as it only provides reminders based on your mileage. This is again another area where Verizon shines best, since it automatically schedules maintenance checks, provides service plan templates, and even directs you to the nearest service centre if need be.

How Did We Compare The Best Fleet Maintenance Software?

Here at Expert Market, our team of skilled and dedicated researchers analysed 8 of the best and most popular vehicle tracking systems with fleet maintenance features. They then compared each provider against one another by examining specific categories:

• Vehicle Management – How efficient is it at keeping track of your vehicle’s overall health? Does it keep maintenance records?
• Price – How much does it cost? Is it value for money, considering its features? 
• Tracking – How effective is its system when it comes to tracking your vehicles? How fast does it refresh data? Does it factor in traffic or help you optimise routes?
• Driver Management – Can it track your drivers’ performance? For example, does it report dangerous driving behaviour and incidents? Can you reach your driver for urgent concerns?
• Product Features – Aside from these features, what other perks does it offer? A mobile app? Satellite navigation integration? 
• Customer Support – What communication channels can users of the system use to request help and support? Are the channels open 24/7 for any urgent queries?

Factoring all these in alongside input from our readers and how each supplier scores in these factors, we were able to calculate each system’s overall score. All that’s left to do is rank them and identify which area they shine brightest!

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