Written by Julia Watts Reviewed by James Macey Updated on 12 July 2018 On this page Introduction to GPS Tracking Solutions in Calgary Industries Served Features Benefits Is GPS Tracking Legal in Calgary? Fleet Management Vendors in Calgary Case Study Fleet Management and GPS Cost Finding the Right GPS Solution in Calgary How We Test Vehicle Tracking Systems Expand Our site is reader-supported – by clicking our links, we can match you with a potential supplier, and we may earn a small commission for this referral. You may already know the benefits of having a fleet management system for your vehicles; or maybe you’re still using paper log books and record keeping, wondering whether a GPS tracking solution will improve how you do.The good news is that many Calgary-based fleets — some of which operate locally with as few as three vehicles, others of which have hundreds of vehicles and cover vast distances between provinces and across international borders — find that a modest monthly outlay vastly improves their yearly bottom line. Industries ServedIt’s possible to find GPS and fleet management solutions for nearly any business that relies on rolling stock, including specialized solutions for field service management, contractors, utilities, and more; you’re sure to find something that suits your needs.However, given the dominance of oil and mining in Alberta generally, and Calgary in particular, it’s worth noting that there are fleet management and GPS providers that offer solutions tailor-made for that sector. FeaturesEach fleet management vendor approaches its product somewhat differently. For all those differences, some common features emerge. Depending on your industry, or the needs of your individual business, other features may be expected, including:Asset trackingReal-time vehicle trackingActivity trackingCustom formsDispatch and routingExpense and cost controlsBack-office reportingAccounting and payroll featuresCompliance and time-tracking toolsOpen API for integrationsFinally, you may want to consider full-lifecycle fleet management. A select few companies cover the full range of fleet management needs, including fleet policy, personnel management, asset management and operating cost management. In some cases, your fleet management needs can even be outsourced, eliminating the need for an in-house fleet manager. BenefitsSo those are the main features, but how do those features benefit your Calgary fleet? Among the key benefits are:Scheduled maintenanceLimited fleet downtimeReducing the Total Cost of Ownership (TCO)More time on task, less idle timePreventing moonlighting and unauthorized use of assetsBetter cost controls on expenses like payroll and fuelImproving customer service through better dispatch, routing, and tracking Is GPS Tracking Legal in Calgary?Business owners may wonder about the legality of GPS tracking technology and telematics systems in their vehicles.If the device is installed with the knowledge and consent of the vehicle owner, Canadian law views GPS technology as legal. If you’re a business owner, you are free to track your fleet as you see fit, and you’re under no obligation to inform your drivers they’re being monitored.You may not, however, covertly install a tracking or telematics system in a vehicle you do not own (e.g., a competitor’s vehicle, or your spouse’s vehicle if they own that vehicle). Fleet Management Vendors in CalgaryWhile many fleet management companies have headquarters or major offices back east in Toronto or Montreal, that doesn’t mean finding a local provider is impossible — or even difficult. Several fleet management companies maintain a local presence (and with that, local support) for Calgary businesses. Among them:Driving ForceDriving Force offers analytics, remote management, fuel cards and outsourced solutions, in addition to sales, leasing and rentals.Element Fleet ManagementDon’t let Element Fleet’s global reach scare you off if you operate a small fleet; that presence gives them the experience to address a number of challenges that may seem unique to your business, but which they’ve likely seen and addressed before.EMKAYEMKAY provides full-lifecycle fleet services, including acquisition, telematics, safety, compliance, and green fleet solutions.North Star Fleet SolutionsNorth Star provides a full range of telematics solutions, but specializes in compliance issues, including IFTA reporting and returns, customs issues, IRP, and other areas. Although they’re headquartered in Calgary, they maintain a presence in the States as well; that knowledge comes in handy if your business operates across borders.Summit FleetSummit Fleet is provincial in the best sense possible. Rather than trying to be all things to all comers, they focus on western Canada, offering lease and purchase services, rentals, fleet management, and fuel cards to fleets of all sizes from their base in Calgary. Case StudyAssetWorks’ Solution for the City of CalgarySometimes the challenges faced by a fleet go beyond simply tracking the whereabouts of vehicles. For Calgary’s fleet services department, an additional issue was the possibility of hefty fines and other penalties in the event of a fuel spill. The city approached AssetWorks to manage not only their fleet, but also their risk.AssetWorks developed a bespoke solution that tracked not only fuel spending — thereby saving the city a significant amount of money — but also system fuel flow, monitoring tanks and pipelines for leaks. The ability to track that data alongside fuel spend and usage among sixteen fueling sites didn’t just give the city’s fleet managers peace of mind; it enabled them to move proactively when it came to addressing other issues faced by the fleet and its drivers. Fleet Management and GPS CostWith so many vendors serving Calgary, and with those vendors often offering multiple price points depending on the solutions offered, it’s very difficult to generalize what a fleet management solution will cost your business.The picture is further complicated when you stop to consider the cost of hardware, plus variations in the size of fleets and the number and types of assets tracked. This is why it is recommended that you compare many fleet management options before making a final decision. Finding the Right GPS Solution in CalgaryThere are many factors to be considered when you’re searching for the right GPS solution for your Calgary-based business. On one hand, the features and technologies mentioned above come with associated costs; however, there are a number of clear benefits, whether you’re operating around the city, within your province or territory, across Canada, or across borders.If you’re researching the right fleet management SaaS for your fleet, therefore, contact us using the form above and we will help you narrow your choices based on your business’s needs. How We Test Vehicle Tracking Systems for BusinessesWe tested 29 market-leading vehicle tracking systems to evaluate them in terms of functionality, usability, vehicle management, price, and more so we can make the most useful recommendations to Canadian businesses.Our rigorous testing process means these products have been scored and rated in six main categories of investigation and six subcategories – in fact, we covered 51 areas of investigation in total. We then gave each category score a ‘relevance weighting' to ensure the product's final score perfectly reflects the needs and requirements of Expert Market readers – and that's our algorithm in a nutshell!Our main testing categories for vehicle tracking systems are:Price: the cost associated with using the vehicle tracking software, including upfront costs, subscription fees, hardware costs (if applicable), and any additional charges for advanced features or add-ons.Tracking: the core functionality of the vehicle tracking software, which involves monitoring and tracking the location and movements of vehicles in real-time, such as GPS tracking, route optimization, and geofencing.Driver Management: the features and tools provided by the vehicle tracking software to manage and monitor driver activities. This can include driver behavior monitoring, driver performance reports, driver identification.Vehicle Management: the functionalities that allow for the efficient management and maintenance of vehicles, such as vehicle health monitoring and maintenance scheduling.Product Features: the additional functionalities and capabilities offered by the vehicle tracking software beyond basic tracking and management, such as real-time alerts and notifications or driver routing and dispatching.Support: the resources, assistance, and guidance provided by the vehicle tracking software company to users, including phone support, email or chat support, and online forums. Written by: Julia Watts Software Expert Specialising in business software, Julia writes jargon-busting guides about VoIP, fleet management, dash cams, fuel cards, and more. Having spent almost a decade writing for entrepreneurs and reviewing business solutions, she loves helping exciting ventures – big or small – to flourish. Reviewed by: James Macey Senior Business Software Researcher James thinks all businesses can improve if they use the right technology. At Expert Market, he utilises his 4+ years experience as a researcher to offer specialised advice on a wide range of categories from CRM to Fleet Management.