The 10 Best Conference Phones – Canada 2022

best conference phones

The best conference phone for your business is in this review. Just read on to find it…


Looking for a high-performing conference phone for your business? You can stop the search. We’ve carried out extensive research into the world of workplace communications, selecting the 10 best conference phones for Canadian businesses in 2021.

In this article, you’ll find individual reviews on the best conference phones with information on their price points, benefits, and top features. Once you’ve finished reading, you’ll know exactly which phone is right for your business.

Check out our comparison table below to see which phones made our top ten…

The Best Conference Phones: Our Comparison Table

PhoneBest forStarting cost

Avaya B100 Series

Best overall$440
 Poly Trio SeriesBest for large boardrooms

$1,359

Poly SoundStation IP 5000

Best value for money$269
Yealink CP860Best for medium-sized companies

$359

Poly SoundStation2

Best for small businesses$180
Mitel 5310 IPBest for customer support

$195

Cisco 7937G

Best for audio quality$760
Snom MeetingPoint IPBest middle price range phone

$585

Yamaha PJP-2OUR

Best for remote working$339
Poly SoundStation IP 6000Best for ease of use

$329


Avaya B100 Series

Price: $440

Best Overall Conference Phone

Affordable and versatile, the Avaya B100 Series conference phones provide an excellent range of conference call solutions for boardrooms of all sizes.

This particular series of conference phones combines powerful performance features – including 360-degree surround sound, full duplex operation, and built-in recording – with intuitive design components, namely a touch-screen display and an onboard conference guide to help you get up and running.

The result is a powerful and user-friendly conference phone for both large meetings and smaller rooms.

Pros

  • Excellent value for money considering the range of features
  • Suitable for any sized boardroom
  • Very user friendly

Cons

  • Additional microphones recommended for extremely large rooms

Top features

The best of the Avaya B100 Series phones’ features are their onboard conference guide, intuitive keypad designs, and built-in 360-degree surround sound. Other features include:

  • Full duplex functionality
  • Built-in recording
  • Bluetooth headset and PA system compatibility
  • Powerful call bridging for up to five people and different locations
Need a conference phone for your business?

Poly Trio

Price: $1,359+

Best for Large Boardrooms

For large boardrooms, and employees in need of premium performance and premium design, Poly Trio is an excellent range of conference phones. It’s offered by several of Canada’s leading VoIP system companies, including Net2Phone Canada, 8×8, and RingCentral, which are some of Canada's best VoIP providers.

Stylish, powerful, and built for large boardrooms, the Poly (formerly Polycom) Trio models are next-generation conference phones that are all about power and simplicity. The Trio 8800’s vivid five-inch LCD display and 20-foot microphone pickup range make it ideal for large conference rooms.

Pros

  • Ideal for large boardrooms
  • Stylish design makes it suitable for modern companies
  • Loudest maximum volume on our list

Cons

  • The most expensive conference phone on our list

Top features

In addition to the 8800's 20-foot pickup range and five-inch LCD color display, the stylishly-designed Poly Trio range comes with a host of other features, which include:

  • Onboard Bluetooth technology
  • Poly’s HD Voice and Noise Block
  • 360-degree microphone coverage
  • One-touch-to-join meeting integration

Poly SoundStation IP 5000

Price: $269 – $278

Best Value for Money

Highly affordable, this conference phone is ideal for small conference rooms and executive offices hosting calls with up to six participants.

Also from Poly, the SoundStation IP 5000 is a feature-rich conference phone for businesses looking for a high-quality conference call solution. Better still, it’s on the affordable end of the pricing spectrum. Equipped with a wide range of call handling features, the SoundStation IP 5000 is the conference phone that RingCentral recommends to its phone system clients.

Pros

  • Ideal for large boardrooms
  • Stylish design makes it suitable for modern companies
  • Loudest maximum volume on our list

Cons

  • The most expensive conference phone on our list

Top features

In addition to the 8800's 20-foot pickup range and five-inch LCD color display, the stylishly-designed Poly Trio range comes with a host of other features, which include:

  • Onboard Bluetooth technology
  • Poly’s HD Voice and Noise Block
  • 360-degree microphone coverage
  • One-touch-to-join meeting integration

Yealink CP860 Conference Phone

Price: $359

Best for Medium-Sized Companies

Equipped with call recording and linkage capabilities, the Yealink CP860 is an excellent conference phone for medium-sized companies that need a versatile conference call solution.

The CP860 Conference Phone has been designed with optima HD technology, full duplex functionality, and a built-in three-microphone array. It can handle meetings of up to 16 people with clear, life-like audio.

Pros

  • Superb HD audio quality
  • Can easily function in medium to large boardrooms

Cons

  • Additional mics are sold separately, which is another cost to consider

Top features

Distinguished by its built-in call recording and its mobile phone and PC connectivity – which allows you to make conference calls anywhere in the world with an internet connection – the CP860 has a host of other features, including:

  • Five-way conferencing capability
  • 360-degree voice pickup from up to 10 feet away
  • Full duplex technology
  • Optima HD voice and optional expansion microphones
Need a conference phone for your business?

Poly SoundStation2

Price: $180 – $289

Best for Small Businesses

With a simplified design and high-definition audio performance, the Poly SoundStation2 is an excellent choice for small businesses.

The Poly SoundStation2 is a highly affordable conference phone designed for medium and small-sized conference rooms. Upgraded with a 50% increase in microphone sensitivity over the previous SoundStation model, and a vivid LCD display, the SoundStation2 provides excellent sound quality for call participants up to 10 feet away.

Pros

  • Very low starting cost makes it ideal for small businesses
  • Password-protected settings make it very secure
  • Excellent LCD display

Cons

  • Only suitable for small businesses

Top features

Though highly affordable, the Poly SoundStation2 doesn’t cut corners when it comes to features and performance. Here are some of its highlights:

  • 360-degree sound coverage
  • 50% increase in microphone sensitivity over the previous SoundStation model
  • Vivid LCD display
  • 25-entry phonebook/speed dial list
  • Password-protected settings

Mitel 5310 IP

Price: $195 – $249

Best for Customer Support

The Mitel 5310 IP Conference Phone is a feature-rich option offering 24/7 global technical support, with many online reviewers mentioning they received quick responses from Mitel’s support team.

With next-generation acoustic beamforming technology, this model can pick up on the current party speaking and simultaneously eliminate virtually all traces of room ambiance.

Pros

  • Can be used with many other Mitel models
  • Excellent call quality
  • Great customer support

Cons

  • Too small to be used in large boardrooms

Top features

The Mitel 5310 IP Conference Phone comes with an expansive list of features, including:

  • Acoustic beamforming technology for superior call quality
  • Familiar telephony controls for call management
  • Multimedia conferencing support
  • Full duplex operation
  • Plugs into 5220, 5224 and 5230 IP models
Need a conference phone for your business?

Cisco 7937G Conference Phone

Price: $760 – $949

Best for Audio Quality

With excellent audio quality, even at large distances, the Cisco 7937G Conference Phone offers an impressive conference call solution for large boardrooms.

The full duplex wideband audio-equipped Cisco 7937G Conference Phone is ideal for larger conference rooms that need efficient group communication. Feature rich, IP-based, and optimized for hands-free conferencing, this phone is a great solution for boardrooms, executive suites, and desktops alike.

Pros

  • Offers the best audio quality of any phone on our list
  • Automatic echo suppression features

Cons

  • Not the cheapest option by any stretch

Top features

The Cisco 7937G Conference Phone is a full duplex wideband audio-equipped conference phone distinguished by rich features, including:

  • Automatic echo suppression, gain control, and dynamic noise reduction
  • IEEE Power over Ethernet
  • Large room coverage of up to 30 x 40 feet with external microphone
  • Equipped with the G.722 Wideband Codec for wideband acoustics
  • High-definition liquid crystal display

Snom MeetingPoint IP

Price: $585 – $620

Best Middle Price Range Phone

The MeetingPoint is an impressive debut conference phone from Snom. With its excellent sound quality for medium to large conference rooms, it’s a great choice for a team of up to 10 people, and for businesses looking for a conference phone in the middle of the pricing spectrum.

Designed for executive offices and large boardrooms alike, the Snom MeetingPoint IP comes equipped with full duplex broadband audio for up to 10 participants in a single location.

Pros

  • Sleek design makes it ideal for modern offices
  • Full duplex broadband and sound

Cons

  • Not suitable for boardrooms with more than 10 people

Top features

Best suited for up to 10 participants, the MeetingPoint offers great sound quality and an array of impressive features, including:

  • Backlit geographical LCD display
  • Omnisound full duplex broadband sound technology
  • Three metre range – suitable for 10 people
  • Power support over Ethernet
  • Three or four-way conferencing
Need a conference phone for your business?

Yamaha PJP-2OUR

Price: $339

Best for Remote Working

Yamaha's PJP-2OUR’s portability and daisy-chaining capabilities make it a high-performing, adaptable conference phone for businesses on the go. Daisy chaining involves using the phone’s PC port to share the same internet connection as another device, e.g. your computer.

The Yamaha PJP-2OUR is a conference phone that fits into any space you need it to, including compact home offices. Equipped with essential features including a built-in echo canceller, high-fidelity microphone speaker, and web/audio conferencing support, the Yamaha PJP-2OUR provides an adaptive conference call solution for businesses of all sizes.

Pros

  • Can be taken on the go and plugged in via USB
  • Built-in echo canceller

Cons

  • Not ideal for larger boardrooms

Top features

The Yamaha PJP-2OUR features unique daisy-chaining functionality with duplicate models to accommodate larger rooms, and comes with a host of other features, including:

  • USB connectivity for powering, daisy chaining (up to four units), and other device connections
  • Built-in echo canceller
  • High-fidelity microphone speaker
  • Audio and web conferencing capabilities

Poly SoundStation IP 6000

Price: $329 – $419

Best for Ease of Use

Ideal for mid-sized conference rooms with up to 12 members, the SoundStation IP 6000 offers HD voice quality and full duplex technology. Just like the Poly SoundStation IP 5000, RingCentral also recommends the IP 6000 to its phone system users.

Pros

  • Intuitive and user friendly
  • Affordable considering the sound range
  • Full duplex technology

Cons

  • Likely overkill for small meeting rooms

Top features

With Poly’s patented Acoustic Clarity voice quality and built-in Automatic Gain Control, the SoundStation IP 6000 provides excellent audio for up to 12 different call members, each at varying distances of up to 12 feet away. Other features include:

  • Full duplex technology
  • Power over Ethernet
  • High-resolution display
  • Compatibility with SIP call platforms
  • Optional expansion microphones/lapel microphone support

Conference Phone Buyers Guide 2021

What Are the Advantages of a Conference Phone?

In today’s hectic work environments, organizing face-to-face meetings isn’t always practical. With a state-of-the-art conference phone, your meetings can be conducted as audio-visual conferences instead, making conference phone solutions a popular and time-saving alternative to traditional meetings.

Should Small Businesses Invest in a Conference Phone?

Solutions that increase team productivity and improve efficiency are especially important for smaller teams. If you’re a small business owner looking to buy or upgrade your business phone system, why not read our comprehensive guide to the best phone systems for small businesses.

Benefits for Small Businesses

Reduced Travel Costs

The best conference phones allow you to organize meetings quickly wherever there’s an internet connection, regardless of where the meeting invitees are geographically. No more missed flights, redundant travel costs, or time spent stuck in traffic.

Superb Sound Quality

Each of the models on our list were selected because the manufacturers are renowned for their quality design and crystal-clear sound reproduction.

Tech-savvy business owners will delight in the knowledge that satellite speakers can be connected to each of these systems as and when they’re needed to extend the sound range for larger meetings and events.

Strong ROI

Most businesses find that the best conference phones quickly pay for themselves when the savings from reduced travel costs and minimized downtime are factored in.

Increased Team Agility

Ad hoc meetings become a breeze with conference phone systems. Conference phones allow you to discuss new ideas as and when they arise with minimal prior scheduling, allowing teams to move projects forward faster and more efficiently.

Next Steps

We’ve shown you the best conference phones in Canada, backed by our research and years of expertise in the business phone system field. Don’t forget that when searching for your next phone system, you should take note of the size of your conference room, the size of your team, and the size of your budget before selecting a conference phone.

We can put you in touch with the best conference phone suppliers in Canada, and all you need to do is use our free comparison tool. We’ll then match your business with trusted companies who’ll be in touch with more information and no-obligation quotes for you to compare.

Aimee profile image
Aimee Bradshaw Writer and researcher

Aimee is Expert Market’s resident telephone systems and point of sale go-to. If she’s not writing about business products, you’ll find her daydreaming about dog walking on Dorset beaches.