How Much Does a Point Of Sale System Cost?

Best POS System

By Dan Barraclough

While it’s easy to find a simple cash register for under $100, a high-end POS system can set you back more than $2,000! What gives?


Modern POS systems are more like computers than cash registers, with their sleek exteriors and sophisticated software. Like all tech products and services, the price you pay for your EPOS system will depend on the number of features and hardware you require. 

Depending on the size of your business, you might need multiple card readers and receipt printers, as well as a display terminal. 

Small to medium-sized businesses will usually pay between $1,300 and $2,000 in total for a POS system, while larger businesses might spend up to $7,000 for multiple systems. If you’re running a pop-up stall with just a tablet and card reader, then you won’t need to spend more than $800.

The table below shows typical POS system costs for different industries.

IndustryBasicHigh End
HardwareSoftwareHardwareSoftware
Restaurant$950$30/mo$1,500+$40/mo
Grocery$800$49/mo$1,500+$40/mo
Salon$1,100$29/mo$2,000+$52/mo
Bar$550$30/mo$2,000+$35/mo

You’ll notice that the costs are split into hardware and software components. Let’s take a closer look at the distinctions:

POS Hardware Costs

POS systems have several parts:

1. POS Display Terminal

This crucial piece of kit is key to unlocking the power of your POS system. It’s the device that you and your staff will spend the majority of your time using. Without an intuitive, easy to use touchscreen, even the most advanced POS software can’t help
you.

You can pick up a general purpose touchscreen POS terminal from around $400. Many suppliers, like Revel and NCR, bundle hardware and software together, often at better value than when they’re sold separately.

If you’re an iPad owner, you’re in luck. Most POS suppliers have apps that bring all the functionality of POS software to your smartphone. Opting for an iPad POS lessens the learning curve for employees, and lightens the load on your wallet.

2. Receipt Printer

Receipt printers let you process transactions quickly and accurately. Wireless ones, like the Star Micronics TSP100, are great for wait staff and store clerks who move between locations to serve customers.

A typical wireless receipt printer with a print rate of 30 receipts per minute costs upwards of $250.

3. Cash Drawer

Card payments are on the rise, but cash is still king. A secure cash drawer, combined with software that monitors cash levels, lets you keep track of the day’s takings.

A multi-compartment cash drawer, bought separately, will set you back $60-$150.

4. Bar Code Scanner

A best-in-class bar code scanner lets you run price checks on goods without breaking the bank. You can buy a basic bar code scanner for as little as $100. For a more sophisticated ‘2D’ scanner that recognises QR codes, you’re looking
at $200+.

Finding the right POS supplier can feel like an impossible task with so many options out there. You’ve also got a business to run, so let us do the research instead. We can put you in touch with trusted POS suppliers that cater to your exact needs. All you have to do is share some details about your requirements – it’s quick, easy, and totally free to get started.

POS Software Costs

Here’s where doing your research really starts to matter. Let’s compare the costs for a one-year subscription to Epos Now’s POS solution with Upserve’s Breadcrumb POS software:

 

Epos Now

‘Standard’ tier price (single POS terminal):

$39/mo

= $468/year

Overall Rating: 

 

 

Breadcrumb POS

’Core’ tier price (single POS terminal):

$39/mo

= $1188/year

Overall Rating: 

 

You may be wondering why we gave both of these POS solutions top ratings, despite the difference in price.

Simply put, each solution serves a different set of needs. Epos Now’s software brings a heady mix of features for retail and hospitality clients to the table. Meanwhile, Breadcrumb is laser-targeted towards helping hospitality clients deliver the best customer
service possible. To use an example, Epos Now would represent great value for a mixed inventory business like a grocery store, while Breadcrumb would be a better fit for a table service restaurant.

In short, any top tier POS system can add massive value to the right business.

With this in mind, let’s take a closer look at POS systems costs for different business types.

POS Costs by Industry

Restaurant POS Systems Cost

As a restaurateur, customizing menus, running financial reports and managing ingredients are just a few of your regular assignments. Unspecialized POS systems just can’t handle the heat of the kitchen. Luckily, restaurant POS systems are designed with you in mind.

Restaurant POS systems cost less than you might think, and come fitted with special features like:

  • Table management
  • Customized ordering
  • Inventory management
  • Automated ordering
  • Customer loyalty services

How Much Does a Restaurant POS System Cost?

A restaurant POS system can cost anywhere from $700 to $3,000. A popular low-cost option is the Vend Premium bundle that packages POS software, hardware and peripherals for $800.

In the mid-range, Breadcrumb POS is a brilliant option. A one-year system lease includes equipment, software, credit card processing and 24/7 customer support for just under $1,200.

At the upper end of the price bracket is the BCI Restaurant/Bar POS. Starting from $2,600, the system includes Aldelo Pro software, a touchscreen POS-X terminal, receipt printer and a cash
drawer.

Grocery POS Systems Cost

Grocery POS systems are purpose-built to handle large numbers of customers. While you rack up sales, a great grocery POS lets you manage your inventory, set up automatic low stock alerts, and accept gift cards, all with the tap of a touchscreen. The best
solutions even use advanced analytics and reporting to shed valuable insight into your best and worst selling products.

Core features include:

  • Inventory management
  • Accept coupons
  • Customer loyalty programs
  • ‘Mix and match’ pricing (i.e. set up special offers for specific product lines)

At the top end of the market is the BCI Grocery Premium Plus which retails for around $4,000. Features on this model include a 19 inch monitor, Inuit POS software, scanner, pole display, credit card reader and receipt
printer.

For businesses looking for a budget option, the ShopKeep POS Basic is one to consider. This is an entry level POS system with iPad compatibility which allows users to take payment and monitor inventory levels. The monthly software subscription
fee is a very reasonable $49 per month.

Ready to bolster your business with a POS system? The easiest way to get started is by comparing non-obligation from leading suppliers. We can match you up with POS suppliers that perfectly suit your needs – all you have to do is share some quick details about your business and they’ll be in touch with free, comparable quotes. Simple!

Salon POS Systems Cost

The more time you spend pampering your customers, the more money you’ll make from their repeat business. But it’s easier said than done when you’ve got lots of payments to process and appointments to manage, especially during peak hours.

That’s where salon POS software can help. Bespoke salon solutions help you manage bookings with ease, reschedule appointments, and take requests for new ones. Purchasing a salon POS is a surefire way to boost the efficiency and profitability of your business.

Salon POS systems’ key features include:

  • Appointment management
  • Employee time tracking
  • Online booking integration
  • Customer account management
  • Inventory tracking

One of the most popular models designed specifically for salons is the Stylist in a Box Point of Sale which includes MIKAL salon software, an 18 inch monitor, HP hardware, magnetic stripe reader, bar code scanner and cash drawer. This
model retails for around $3,300 for a single terminal system.

On the entry level end of the scale, a system like Rosy’s Cloud POS for salons and spas starts at just $29 per month for one user.

Bar POS Systems Cost

As a bar owner, you no doubt keep close tabs on hourly, daily and seasonal trends that affect drink prices. If you serve food, you probably also juggle ticket orders, food preparation and section seating. But what if your POS system could do all of that
for you?

Specialized bar POS systems can help with all of these tasks, and more.

Core features include:

  • Happy hour pricing
  • Bar tab tracking
  • Liquor inventory control
  • Credit card processing
  • Age verification tools

The Bar Standard POS system from BCI costs around $2,300 and includes Aldelo Pro software, a credit card reader, a touchscreen POS-X computer, receipt printer and a cash drawer.

Alternatively, the PayPal Standard POS system costs around $550 for a basic terminal and card reader.

How Much Do iPad POS Systems Cost?

As touched upon already, iPad-based POS systems are the preferred option of many small businesses. Most suppliers offer some kind of tablet integration for their software.

Three big benefits of iPad POS systems are:

  • They are easy to set up and train staff to use
  • They are mobile, which helps staff deliver consistent customer care across locations
  • They have lower repair and maintenance costs than a lot of desktop-based systems

The NCR Silver is a great example of a system that caters to both crowds with desktop and iPad-based solutions. Costs for the iPad solution start from $500 for the hardware. This includes a swivel stand for the iPad, cash drawer, credit card reader, and a countertop receipt printer. The company then charges $79 to register your device and 10 cents per transaction (up to
a monthly maximum of $39). This monthly fee provides access to live support seven days a week. NCR are so confident of their POS that they even let you sign up for a free trial.

To find out more about using an iPad as a POS system, check out our dedicated iPad POS page.

Use our comparison table to review the top five suppliers now compare suppliers

Final Thoughts

By now, you should have a better idea of how much various types of POS solutions cost. To summarize, POS system costs depend on three things:

  1. Industry: From multi-location retail to independent eateries, different POS solutions target different niches
  2. Feature set This is what separates entry level from high end in each niche
  3. Supplier: Different companies offer great deals on hardware bundles and software subscriptions

It’s worth repeating this last point. POS costs have actually come down in recent years, and that’s because competition between suppliers has skyrocketed. A decade ago there might have been only a dozen systems worth considering. Today? 250+ POS options
are vying for your attention.

Overwhelming, we know. But before you throw your hands up in despair, consider that 38% of businesses are still using old cash registers or legacy POS systems. Their reluctance to adopt new technology means there’s an exciting opportunity
for you to reap the benefits.

There’s truly never been a better moment to purchase a POS system. So why waste time?

Save time and money today by getting quick quotes from top POS suppliers.

Dan Barraclough

Dan’s a writer for Expert Market, specialising in a range of cool topics. He loves web design and all things UX, but also the hardware stuff like postage metres and photocopiers.

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