The 5 Best POS Systems in Australia 2023

Square scored a 4.8/5 in our research - largely aided by perfect results in all but two of the seven areas we looked into - and that makes it one of the best POS systems in our research. Square offers a free POS system and includes features such as a website builder, checkout tools, and sales reports.

Its Square for Retail variation, like the name implies, is suited to businesses who want more advanced and the best retail POS features. This service offers vendor sales reports, an inventory counting tool, and smart stock forecasts - and is best if you're a retail business that is scaling or looking to scale. If you're not looking to pay a monthly fee for a POS system, you can start out with the free POS app, and then as your business needs change, you can switch to the Plus version.

Like Lightspeed, it has a version specifically tailored to the hospitality industry (Square for Restaurants), which does have relevant features for this field, such as timecard reports, integrated payments, and eGift Cards.

The transaction fees are fixed at 2.2% for online/manual transactions - and therefore cheaper than retail-focused competitors like Shopify POS (which has transaction fees starting at 2.4%). They're even cheaper for in-person transactions, varying slightly depending on the piece of hardware you use. In those cases, the providers charges 1.9% if you use Square Reader or Square Stand and 1.6% if you use Square Terminal or Square Register.

Square scored a 5/5 in all areas of research except in business development and till, where it scored a 4/5. Square does not come with traditional POS hardware and is run on a tablet device. That said, this is not necessarily a drawback, as you can choose to run the app on a tablet you already own and purchase necessary hardware such as the Square card reader ($65) or the Square Terminal, which prints receipts ($329). Its reader allows for great scalability, which makes it one of the best EFTPOS machines we've analysed in our research.

You can also opt for the Square Register, which offers one screen for you and one for your customers. Whilst this is a little pricey ($1,099 or $92/month for 12 months), this is a one-off fee and once you have the hardware, your software will be free unless you choose the Plus version. The monthly payment plan means you don't need to make a huge monetary investment if you want to purchase the register.

The software works very well and processes payments quickly, offering various ways to take payments. This gives both your staff and customers an easy experience and according to users, the interface is easy to use and adapt to.

Vend scored a 4.4 in our research, scoring highly in the usability and help and support departments. The software is easy to use as is the setting up process. Vend works on iPads, Macs, and PCs, so even if you're already using a POS system but want to switch to Vend, the software will most likely be compatible.

Vend is cloud-based so you can access reports, inventory and other features from your phone, tablet or laptop even if you aren't physically present. If you travel often or want the security that you can keep an eye on your business even whilst you're away, cloud-based POS systems such as Vend are a good option. 

It comes in three set-priced tiers - Lean, Standard and Advanced, with costs starting $79, $129 and $199 per month on an annual plan, respectively. These prices will get Vend set up in one location, with the charge being applied again for each location in which you'd like to implement it. For instance, to have Vend's Standard tier on two locations, it'll cost you $258 per month. It's worth noting that all tiers include one register per location, with each additional one costing an extra $39 per month. It also has a tier designed for high-volume businesses, named Enterprise, which has bespoke pricing.

Vend integrates with various third-party apps such as Xero, Mailchimp, and Shopify. Although some users have found that the Shopify integration is often broken and does not work as seamlessly as it should. On the other hand, its 24/7 global support was highly praised by the platform’s clientele.

Its inventory solutions are vast: you can automate orders, monitor what is and isn't selling and manage stock across multiple locations. These extensive inventory tools make Vend a good option for retailers or restaurants that have more than one location.

We recommend Vend for businesses that are looking to scale as Vend offers add-on features such as advanced reporting and ecommerce, more suited to larger businesses. A scalable POS system helps to prevent overspending as you can opt for the more expensive tiers once your business has grown.

Lightspeed offers solutions for retail and hospitality businesses, with specific features for each, and it scored 4.3/5 in our research. Lightspeed Retail has in-depth inventory management tools, such as being able to track items across multiple locations and setting up notifications to re-order an item when it's low in stock. These advanced tools make it suitable for larger businesses or those with multiple locations. 

It also has an integrated CRM (customer relationship management) system so you can foster better relationships with your customers. You can store customer details, and build their profiles for tailored marketing and loyalty programs. However, Vend’s CRM system is more organised and streamlined and puts it ahead of Lightspeed. Furthermore, Vend’s pricing structure is identical to Lightspeed Retail’s, so you're likely to be better served by the former if you’re a retailer.

Lightspeed really shines in its Hospitality incarnation. It allows for guest and table management, edits on product availability, which enhance customer experience, and integration with popular delivery platforms such as Deliveroo and Uber Eats. Its restock reminders and live recipe margin calculator make it one of the best takeaway POS systems in the market. Plus, its offline mode keeps the show running even if during internet hiccups - a trait it shares with hospitality-focused service, TouchBistro. Multi-location reports can also be run so you can easily keep an eye on all your locations.

Lightspeed Hospitality comes in three paid tiers - Starter, Essential and Premium, which cost $79, $179 and $359 per month, respectively.

Neither version of Lightspeed come with hardware on its own, but you can run it on your iOS, Android, Windows or mixed setup, which puts it in an advantage against Shopify POS, which requires you to buy their hardware.

It allows for Ethernet and Bluetooth printing options, works with standard cash drawers and integrates with accounting platforms Myob, Quickbooks and Xero. Also, because it's so comprehensive, we recommend it for businesses that have multiple locations, so you can easily manage all your locations from one system.

Shopify is best known for its ecommerce platform designed to run online shops but it also offers a POS system so you can easily integrate the two to create a seamless way to track and manage your inventory and orders. Overall it scored a 4.1/5 in our research, with stock management and usability scoring a 5/5.

Even if you're a pop-up store, you can still benefit from using a POS system to organise and manage all the moving parts of a retail business. Your mobile device can be turned into a POS system at your fingertips by downloading the Shopify POS app onto an Android or iOS smartphone or tablet. The system is customisable so you can personalise it to suit the way you want to use it for your business. For example, you can keep your most popular discounts or products on the front page to make it easier to access.

Shopify POS is best suited to those who want to take their business online or who already have an online store with Shopify, especially because its Lite plan already comes with three of four Shopify's paid plans - namely Basic ($45/month), Shopify ($123/month) and Advanced ($464/month). Shopify POS' top tier, named Pro, costs $138/month per location on top of your chosen Shopify plan.

With that in mind, if you're just interested in the POS system, this system is not worth it as there are much better and more affordable systems such as Square or Vend.

Designed with the hospitality industry in mind, TouchBistro has relevant features to suit this industry and is one of the best equipped to serve it in Australia. This restaurant POS system - which scored 4/5 in our research - comes with a CRM (customer relationship management) system so you can store customer data accurately. A CRM system means you can connect to your customers better through targeted marketing and tailored loyalty programs.

Like Lightspeed Hospitality, TouchBistro has an offline mode, and provides you with the ability to offer mobile and pay-at-table solutions, so customers can have a more convenient, and efficient way to pay.

TouchBistro doesn’t offer a free trial, making it more difficult to make an informed decision. Once you've signed up, it can be difficult to get out of the contract as you'll need to send TouchBistro 30 day's written notice before the end of your contract. Failure to do this means your contract is automatically renewed. Other providers such as Square don't require you to sign a long-term contract, so you have more flexibility.

The system starts at $106/month and is customisable through add-on features, so you can build a complete restaurant management system which tackles your needs. For example, you can add online ordering from $77/month, and marketing tools from $152/month. Whilst this means you don't need to pay for features you don't need or want, it does mean that all these add-ons that you do need can make your monthly fee very costly.

Considering this, Lightspeed Hospitality might be a better alternative as it offers similar hospitality-focused features without the add-on fees. That said, TouchBistro does offers a wide variety of online tools to troubleshoot any issues, plus 24/7 phone support, which is a considerable plus.