The Best Asset Tracking Software

Person using asset tracking software on a tablet

Asset tracking software is the glue that holds your asset tracking system together, so investing in the right software package is important

An asset tracking system is essential for any business that deals with lots of tools and pieces of equipment. Without it, you could lose working hours, and take a pinch out of your profits, too.

Why’s that? Well, time equals money. And when you and your employees are spending hours every day searching for misplaced items, you’re cutting into project time and service time.

Wasted time adds up; you could end up having to tell your client that the project is over-running, which means you’ve got to afford more man-hours. You may need to tell a patient that their assessment is delayed, which costs the hospital more in bed space.

Worst of all, you could have to turn down a huge contract because you simply don’t know whether you’ll have the assets available to carry it out.

So, investing in asset tracking software is essential. But asset tracking isn’t just about software. It’s an entire system that usually combines several types of tracking hardware.

What Makes the Best Asset Tracking Software?

The best asset tracking software is going to be easy to implement and easy to use. It’s also going to be compatible with the type of asset tracking system you have installed. This could be:

  • Barcode asset tracking
  • RFID asset tracking
  • GPS asset tracking
  • A combination of the above

You can find out more about each of the different types of asset tracking system in the FAQ section at the end of this article.

The Best Asset Tracking Software

The team at Expert Market has conducted research into the best asset tracking software in Canada. We considered the needs of modern day businesses and focused on the following aspects when choosing the best asset tracking software:

  • Asset tracking software for large assets
  • Asset tracking software for large businesses
  • Asset tracking software for scalability
  • Asset tracking software for mobile businesses

As a result, we can reveal that the best asset tracking software suppliers are Samsara, Oracle, Seton, and Asset Panda.

See how they rate against each other below.


Best for large assets

Samsara is a big name in the asset tracking industry, and it deals with big assets, too. Bypassing the small tools and getting straight to the big guns, Samsara’s asset tracking software helps you manage the location, condition, and even the rental billing of your biggest assets (diggers, cement mixers etc).

The software enables you to search for your assets by name, type and location. Thanks to data collected by the Samsara GPS trackers attached to your assets, you can delve deeper into their condition, and discover stats such as engine hours and distance covered.

Key features

  • Stores data collected by GPS trackers
  • Automate billing reports
  • Set up geo-fencing
  • Schedule preventative maintenance alerts
  • Set up utilization reports to detect dormant or heavily used assets


  • Gain a huge insight into usage of assets
  • Easy to use software system


  • Only for large assets


Best for global businesses

Not set on keeping track of assets in just one country, Oracle is for businesses that operate on a truly global scale. And it’s not just about keeping tabs on asset location. Oracle’s asset tracking software collects data for tracking the lifecycle of your assets, and enables you to set up cost deviations so you can gain a deeper financial understanding of your assets, too.

When it comes to software, Oracle means business. Companies can purchase Oracle software for almost any area of their business. And naturally, these software packages are integratable, which means you can access all of your business’ data from one location.

Key features

  • Asset visibility and tracking
  • Create and update assets
  • Manage asset transfers
  • Manage moving, reinstating, recycling and retiring of assets
  • Track the history of asset transactions


  • Gain complete insight into your assets
  • A system that operates on a global scale


  • Only integrates with Oracle software

AssetGuard by Seton

Best for scalability

Investing in asset tracking software is all about managing your business better. And when you manage your business better, it’ll grow. So why not invest in asset tracking software that’ll grow with you?

There are three AssetGuard software packages to choose from – Silver, Gold, and Platinum – which offer coverage of 250, 1,000, and an unlimited number of assets respectively. In addition to the three tiers of software package, you can customize your interface to show your preferred information.

Key features

  • Track and manage assets
  • Local to global scale tracking
  • Import and export data
  • Tamper-proof audit trails
  • Set different permission levels


  • Suitable for small to large businesses
  • Customize to meet your business’ needs


  • Nowhere near as sophisticated as the Oracle software

Asset Panda

Best for mobile businesses

When you’re not glued to your office chair, an asset tracking system that you can take out and about with you is a must. The great thing about Asset Panda is that it comes in app form. And the app doesn’t mess around, either. It’s really very powerful, offering a huge range of tools to help you keep track of your assets.

Asset Panda claims that its system is the most flexible and customizable in the industry, which means it’s perfect for businesses with unique requirements. On top of that, it deals with anything from auditing to support ticketing. Clever!

Key features

  • Upload asset photos, documents, videos, and voice notes
  • Add custom fields to insurance and work orders
  • Integrate with a range of apps
  • App compatible with iPhone, iPad and Android
  • Tailored industry solutions


  • Highly customizable
  • Available on iOS and Android


  • Expensive if you don’t make the most of the features

The Cost of Asset Tracking Software

The great thing about asset tracking systems is that they are designed with your business’ specific needs in mind. However, this usually means that pricing is tailored. The best way to find out how much asset tracking software will cost your business is to receive quotes directly from suppliers.

You can do this really easily. Just fill in our form with a few details about your business’ requirements, and the best suppliers for your needs will be in touch.


What are the different types of asset tracking?

As mentioned earlier in the article, there are three main types of asset tracking. These are:

  • Barcode scanning
  • RFID scanning
  • GPS tracking

Here’s some information on each one:

Barcode scanning

We’ve all seen the person at the checkout scan our items. Barcode asset tracking is essentially the same. You stick a barcode to your assets, then store that asset’s information to that barcode. You can use a barcode scanner to scan the asset in and out of a project, and access the information about it.

RFID scanning

Otherwise known as radio frequency identification, this kind of asset tracking system uses radio waves, rather than laser beams, to detect and scan items.

This system is more rigid than barcode scanning, and is better suited to medium-sized assets. Radio scanners can also pick up the presence of more than one asset at one time, making them great for large store rooms and warehouses.

GPS tracking

GPS tracking is for your vehicles; think diggers, tractors and cement mixers. A small GPS tracker attaches to your engine diagnostics and emits a signal – as long as there’s a cell phone network. In addition to sending out a location signal, the GPS tracker collects data on engine hours and mileage so you can assess usage and wear and tear.

Is there simple asset tracking software?

Asset tracking, by default, involves a lot of data and information, but that doesn’t mean the software that hosts that information needs to be hard to use. In fact, one of the easiest softwares is Asset Panda’s, whose customers consistently comment on its ease of use. And with webinars available for new users, onboarding should be a breeze.

Can I combine asset tracking with vehicle tracking?

Yes you can! It just depends on the supplier you choose. Samsara, for example, offers both asset tracking and vehicle tracking systems. Because both systems are from the same supplier, you can integrate the two systems on the same software platform, giving you all the data you need to manage your vehicles in one place.

Written by:
Dan’s a Senior Writer at Expert Market, specialising in digital marketing, web design, and photocopiers, amongst other topics.
Reviewed by:
Maïté Bouhali
Maite began her career with Expert Market nearly four years ago as a writer. She quickly developed a passion for the challenges faced by small businesses and now endeavours to help them make informed decisions for their future. In her current position as Business Software Editor, Maite works closely with writers to ensure that each article is informative, well-researched, engaging, and actionable for readers. With extensive knowledge of CRM, vehicle tracking devices, and fuel cards, she is meticulous in her review of each article and provides detailed feedback before publication. Whether you're seeking to stay informed on the latest trends in business software or need guidance in selecting the most appropriate software for your organisation's needs, Maite is here to help. With her sharp eye for detail and commitment to quality, she is dedicated to supporting businesses in achieving their goals.