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Fleet Maintenance Pro Review

More than serviceable, less than perfect

Innovative Maintenance Systems company logo

Fleet Maintenance Pro software

Fleet Maintenance Pro Review
Ease of Use
Help & Support
Reviewed by:


  • Great dashboard showing detailed vehicle information
  • Good value for money
  • Lots of online help resources (FAQs, user guides, videos)

X Cons:

  • No software for the Mac operating system
  • Technical support treated as a paid add-on
  • Customer support only available weekdays from 9am to 5pm ET
  • Software configuration can take a while for firms with large fleets

In a Nutshell

What Fleet Maintenance Pro gets right, it really gets right - but puzzling omissions detract from the overall experience.

Fleet management isn’t just about knowing where your vehicles are. It’s about knowing what condition they’re in, which ones need maintenance, and when. We know - easier said than done.

Enter Fleet Maintenance Pro, the software from Innovative Maintenance Systems that's designed to help you look after your fleet.

We’ve reviewed systems from the likes of Trailer Tracking and Zonar with maintenance management features. Uniquely, Fleet Maintenance Pro specializes in predictive maintenance and preventing failures from happening.

Does it succeed? Let’s find out.

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What’s On This Page?

Digitized fleet maintenance management

Swap pen and paper for digital maintenance logs with Fleet Maintenance Pro.

Fleet Maintenance Pro Features

Let’s be clear - Fleet Maintenance Pro is not a vehicle location tracking solution. If that’s what you’re looking for, check out our guide to the best GPS trackers.

Fleet Maintenance Pro is all about repair and maintenance management. Eight core features make it suited for the job:

FeatureBenefit to You
Fleet Inventory TrackingLook up essential vehicle and equipment information at the drop of a hat.
Preventative MaintenanceSet up maintenance schedules and receive alerts when equipment is due for servicing - all from one, easy-to-read dashboard.
Repair MaintenanceTracking repair requests makes it easier to manage your resources. See which vehicles are out of service and adjust your scheduling.
History RecordingSpot trends in vehicle repair costs and frequency to decide when it’s time to retire them.
Fuel TrackingFuel consumption data can tell you a lot about the state of your vehicles. The system will tell you when it’s time to think about servicing them.
Parts InventoryParts usage reports and reorder notifications make sure you’re never short on spare parts when you need them.
Work OrdersWork order scheduling reduces your administrative load. You just sit back and watch the system update records as repair jobs are completed.
Flexible ReportingEverything you need to run detailed cost analyses on your fleet, in one simple reporting module.

Essentially, Fleet Maintenance Pro can help you if:

  • You need the ability to keep up with the vehicle equipment schedule and repairs
  • You need to issue work orders for your vehicles that need service
  • You want to reorder and check out parts more quickly

Fleet Maintenance Pro Pricing

Fleet Maintenance Pro offers three pricing plans:

Standard Plan

A startup tracking package provides the essential features you need to manage your preventive and repair maintenance activities.

Starting at $649, you get:

  • Unlimited vehicles
  • Preventive maintenance services
  • Maintenance history
  • Track annual renewals
  • Track employee expirations
  • Vendor and supplier database
  • Built-in backup
  • Export data
  • Automated maintenance alerts

Deluxe Plan

A more robust maintenance system with enhancements such as automation, email notifications and advanced analytic tools, such as charts and graphing.

Starting at $995, you get everything in the Standard plan, plus:

  • E-mail notifications
  • Store photos
  • Attach documents
  • Itemize parts
  • Maintenance calendar
  • Graphing
  • Asset assignment tracking
  • Daily inspection checklists

Shop Plan

The most advanced system. Perfect if you service your own fleets, as it gives you everything you need to run your maintenance shop.

Starting at $1,495, you get everything in the Standard and Deluxe plans, plus:

  • Asset assignment tracking
  • Auto log recurring expenses
  • Work order management
  • Email work orders
  • Labor tracking
  • Inventory stock tracking
  • Purchase requisition management
  • Downtime analysis

If you want to take the system for a test drive, Fleet Maintenance Pro offers a free 30-day trial for each service plan.

Fleet Maintenance Pro Customer Support

If you sign up for the web-based application - a subscription service with a per user, per month charge - you get ongoing technical support.

The desktop application, on the other hand, is a one-time purchase that includes six months of phone and email support. Ongoing support plans are “optional”, but in our experience, much-needed. It’s disappointing to see these treated as an add-on when other suppliers include tech support as standard.

Or you can consider the “Annual Support and Upgrade Subscription” that includes ongoing support as well as major version upgrades as they’re released.

Even if you don’t shell out for support, you’re not completely on your own. You can find helpful resources online, like a knowledge base, FAQ section, user guides and tutorial videos. Plus you can contact customer support via phone, email and online chat.

If you need to talk to a support staff member, you can call Monday to Friday from 9 am 5 pm ET. One user says that the company’s customer service team is “excellent, very responsive and pleasant to work with.”

Expert Verdict

Fleet Maintenance Pro is great at what it does; but that doesn’t mean it’s right for everyone.

For one thing, the software doesn’t offer location tracking capabilities. Work order management for customer calls is another missing feature that most users will want. Any number of other software packages offer these features, but none of them nail repair and maintenance management. Of course, no solution achieves perfection; but it’s a shame Fleet Maintenance Pro doesn’t come closer.

The right fleet management system can transform the way you do business. To request quotes from top suppliers, just complete our short contact form. It takes less than a minute, it’s free, and you’ll hear from up to four companies with a bespoke quote based on your needs.