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Postage Meters For Small Businesses

Contents
Benefits of Postage Meters for Small Business
Where Can You Get a Postage Meter for a Small Business?
The Best Postage Meters for Small Businesses
How Does a Postage Meter Help Reduce Business Costs?

Introducing a postage meter provides a number of benefits to businesses of any size. One of the most important benefits for small businesses is the ability to guarantee the correct amount of postage is paid every time. Postage machines are able to deal with most types of postage including domestic and international first-class mail together with priority and express mail.

Having a postage machine also removes the need for petty cash, checks and large volumes of stamps being held in the office. The postage value is simply deducted from the total credit held on the machine. For added convenience, re-crediting your machine can be done over the phone or online.

Postage Meters for Small Business

Business mail sent to customers, clients and prospects will look highly professional with printed postage and can even include your logo. For a small business trying to make a large impact, this additional branding opportunity is not to be missed.

Benefits of Postage Meters for Small Business

Renting a postage meter may seem like an unnecessary expense with little - if any - return on investment, but there are a number of ways postage machines enable a business to make significant savings:

  • Discounted postage rates through USPS
  • Reduced mail processing time
  • Reduced fuel use (from trips to the post office)
  • Accurate weighing and postage costs (this alone can save up to 20% per year on your mailroom expenses)
  • Reduced administrative costs
  • Branding opportunity - your postage labels can be personalized.

Where Can You Get a Postage Meter for a Small Business?

Since the USPS regulates the creation and distribution of postage meters under federal law, you cannot buy a postage meter and instead must rent or lease one from a set of authorized dealers.

When leasing a machine, you will normally sign a contract for one or two years and pay a monthly rental fee. The actual rental fee differs depending upon a number of variables including your contract length and the type of machine you opt for.

Despite a variation in pricing, small business owners can rest assured that there is an affordable option for everyone.

There are a number of postage meters designed specifically for small and medium sized businesses, as a result they tend to be smaller and cheaper than higher end models.

Postage meters in this category may be more affordable to small businesses, but they still bring most of the benefits of some of the larger mail processing hubs designed for large businesses.

What is the Best Postage Meter for Small Business?

SupplierRecommended ModelTop FeaturesRatingCostFull Review
Pitney BowesMailstation 2
  • 18 Letters per minute
  • Auto-refil postage option
$25/monthRead More
FPPostBase Mini
  • 17 Letters per minute
  • High capacity external scale
Around $18.95/monthRead More
NeopostIN-360
  • 45 Letters per minute
  • Inbuilt Intelligent Mail® software
$45/monthRead More
HaslerWJ20
  • 20 Letters per minute
  • Postage usage and spending printouts
Up to $25/monthRead More

While this is not an exhaustive list, some of the most popular postage machine models for small business from the table above are detailed below. If you would like a comprehensive list of suppliers tailored to your specific business needs, simply fill out the short form at the top of the page or answer the question below.

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Postage Machines for Small Business Reviews

Mailstation 2

Pitney Bowes Mailstation 2

The Mailstation 2 from Pitney Bowes offers the features of a busy mailroom to even the smallest businesses.

Overall Rating:
Mailstation2
ReviewRating
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Reviewed by Expert Market:

The Mailstation2 is a small business powerhouse from Pitney Bowes.

Designed with small businesses in mind, the Mailstation 2 is easy to use and highly efficient, with web connectivity (pbwebconnect) to make light work of topping up your credit and checking your postage spend.

As part of the Pitney Bowes Small Business Mailing Solutions range, this postage meter processes a low volume of mail at 18 letters per minute, but is highly accurate, reliable and affordable. Monthly rental prices start around $25 per month.

PostBase Mini

FP PostBase Mini

The PostBase Mini is the smallest postage meter in the PostBase range from FP. Designed with small businesses in mind, this machine will even fit in a small home office.

Overall Rating:
PostBase Mini
CategoriesRating
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Summary
Reviewed by Expert Market:05/31/2017

If you need an entry level machine for a home business or small office space the PostBase Mini could be the perfect option for you. It's the entry level system from FP USA and is perfect for businesses that have very low volume mailing needs, but still want to benefit from the features a postage meter can offer. Prices for this machine vary depending on contract length, and mailing usage.

IN-360 Mailing System

Neopost IN-360

The Neopost IN-360 is one of the smaller machines on offer from Neopost, but for its size the IN-360 is powerful and highly efficient.

Overall Rating:
IN-360
ReviewRating
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Reviewed by :

One of Neopost's most popular small business postage solutions is the IN-360. This model has everything you need for processing mail quickly, cheaply and accurately. Designed to improve productivity by reducing user input and processing a huge 45 letters per minute, the IN-360 makes managing your mail easy and accurate.

With a monthly rental rate starting at $45 per month, the IN-360 is at the premium end of the small business postage meter scale, but offers a wealth of features as a result.

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Hasler WJ20

Hasler WJ20

The Hasler WJ20 is another strong choice for small business postage solutions, for a number of reasons. It’s compact in size but can certainly handle its own when it comes to letter processing.

Overall Rating:
WJ20
ReviewRating
Features
Value
Customization
Ease of Use
Summary
Reviewed by :

The Hasler WJ20 was designed for small businesses seeking an efficient postage meter. With the ability to print postage usage and spending, companies on a budget can easily keep track of their spending and usage. The machine uses SmartCard technology to help keep you informed of any postal rate changes, and you can print your logos and customize messages with ease.

While the cost of leasing a Hasler WJ20 is dependent on your company’s contracted lease, it’s normally below the reasonable price of $25 per month.

How Does A Postage Meter Help Reduce Your Business's Costs?

Any small business that spends over $50 a month on mail will benefit from having a postage meter on site. There are a number of postage machines available which can cover the needs of any small business; from those handling less than twenty five letters each day through to over 200.

By installing a postage machine you can immediately see how much your daily, weekly monthly and yearly postage expenditure is going to be. This means that as a company you will be able to plan and budget more accurately and effectively.