Machines that automatically fold and insert letters into envelopes have become an integral part of the modern mail room.
Their ability to process mail at speeds up to 20 times faster than through manual labor alone not only helps create a far more efficient working environment, but a more productive and cost-effective one too.
But what options are available for those who are in the market to invest in this type of equipment? Is it possible to purchase a machine which simply folds or inserts, or are the two tasks always combined?
Essentially, although there are a number of machines available which simply do one job or the other, in many cases these two jobs are combined in one appliance, which in itself helps provide a more streamlined approach for any organization regardless of size.
Here, we compare some of the best folding and inserting machines currently available to suit a variety of business needs.
Low Volume Options
This model is designed for firms who send upwards of one hundred items of mail a day and can be used to simplify routine tasks such as invoice mailings or monthly statement runs.
Despite being a low volume model, the DS-35 still boasts many features including; a full color touchscreen, the ability to program up to fifteen repeat jobs and tip-to-tip sealing and secure-feed double detection. It can process up to 1,350 sheets per hour and has three different types of fold available.
The DS-35 has been thoughtfully designed for the small office, having a compact footprint of 17" x 26" and weighing 81lbs. Prices vary among suppliers but a new DS35 will typically cost over 2,000 US dollars.
Pitney Bowes DI200
The DI200 is a compact and easy to use folder inserter which can process up to fifteen items per hour and more than 4,000 items in a single month. This is impressive for a machine of its size.
It is popular with small businesses or departments within larger firms who send newsletters, invoices or direct mail. It requires no complicated set up and is ready to go straight out of the box.
The DI200 is able to process mail six times faster than through manual preparation which, in turn, can have a positive impact on cash flow.
For instance, this enables invoices to be sent out more quickly, allowing for prompt payment.
This model measures 17.3" x 20.9" and is 14" tall. It comes with an envelope feeder which can be loaded while the machine is running and has sealable or no-seal modes as required. It can process paper between 11 and 14 inches in height and has double document detection.
Prices for the DI200 start at around $3,000 and be as much as $6,000 depending on the number of paper feeders you choose to add.
Mid Volume Models
The M3500 folder inserter is designed to allow businesses to easily process a wide variety of mail applications through its intuitive control panel.
It is packed with sensors that track the path of the paper to ensure all insertions are carried out with precision, and barcode reading technology means you can be assured of the integrity of the mail.
The M3500 can process up to 2,400 envelopes an hour and has a programmable memory for up to 20 different jobs. It also boasts an automatic standby mode which reduces the energy it uses by 50% compared to similar models.
This device has a number of optional features including automatic document feeders, automatic BRE feeders and Optical Mark Recognition.
It is available from suppliers across the US and, depending on which optional features are chosen, prices will vary considerably.
Pitney Bowes DI900
The Pitney Bowes DI900 can fold, insert and seal up to 4,300 pieces of mail each hour. It can handle a number of complex mail applications including; multi page statements, tagged inserts, checks and class action notifications.
It has the option of being fitted with Pitney Bowes SureTrac software which uses 2D scanning or barcodes to ensure each piece of mail is correctly assembled and that your customers always receive the correct documents. Address correction software is also available which helps ensure that sensitive documents will always reach their intended recipient.
The user interface on this model is easy to use with its graphical features and 23 language settings. Users can also store up to 24 repeat jobs.
The price of a DI900 will vary due to the wide range of options available. You should therefore contact a local supplier for an accurate quote.
Letterfolders are a significant investment as even the most basic models can cost several thousand dollars. This is why it is recommended that you get at least 3 quotes when considering which mailing solution is right for your business.
Hasler's highest volume folder inserter is the PS1200 which can process as many as 12,000 envelopes every hour when it is running at maximum capacity. This high-performance, feature-rich model also creates an electronic log of every item of mail it processes at each step along the way so users can have complete faith in the integrity of their mailings.
In addition, it comes with an automatic job change feature, so if you have an urgent job with a looming deadline, you can automatically interrupt any current task and run the new job. Even changing envelope sizes can be handled automatically.
The document feeders can be loaded off-line directly from the printer while the PS1200 is running to prevent the need for stopping production, and the insert feeders have automated separation adjustment for rapid job change.
Due to the number of variable options on this model, the PS1200 is almost a bespoke product so prospective customers will need to speak to a supplier in order to obtain an accurate quote. Expert Market can put you in contact with a few trusted suppliers.
Neopost's highest volume folder inserter, the DS1200, can process up to 12,000 envelopes an hour and has a high capacity paper feeder and vertical envelope stacker which allows users to maintain production levels at all times.
This model is designed to be configured to the needs of your business and, if those needs change, modifications can easily take place onsite.
Configuring jobs is easy as the large color touchscreen allows employees to program a job in seconds. It also has an automatic job change feature to minimize any downtime.
Again, business owners are advised to contact Neopost suppliers through Expert Market in order to obtain an accurate quote from a reliable supplier in your location.