Fleet management software computerizes, and even in some cases automates, fleet management tasks that would otherwise be compiled manually. Businesses with a thousand vehicles or more in their fleets, as well as SMBs whose "fleet" might consist of only one or two vehicles, can customize the data gathered, streamline data entry, and simplify their recordkeeping. When compliance and accuracy is mission critical, the right FMS solution can dramatically slash duplicate data and reduce the chance of errors.
Fleet Management Software Features
For all the variety among fleet management software vendors, there are still many common features shared by their products. A little research will help you determine the best fit for your business’s needs. These features include, but are not limited to:
- EOBR, IFTA and HOS data capture
- Incident reporting
- Fuel management
- Asset tracking, allocation, and recovery
- Personnel management
- Security and fraud prevention
- GPS-assisted dispatch and routing
- Electronic forms and invoicing
- Regulatory compliance
- Diagnostics and maintenance
- Reporting and analytics
Fleet Management Software Benefits
Broadly speaking, fleet management software delivers three benefits to businesses:
Think about it for a second. What would it mean for your business if you could control your fuel and maintenance spending, monitor and limit idle time, eliminate moonlighting and misuse of resources, and make your rolling stock more secure? And what if you could do all of those things in less time than you're spending now? These things might be small individually, but they add up quickly!
Eliminating duplicate paperwork, ensuring accurate e-logs, and being able to send and receive information between the home office and your drivers saves time and improves compliance. It also ensures that critical tasks (and important accounts) don't slip through the cracks.
Knowing where your assets are at all times and how they're being used means being able to use them more efficiently, ensuring the right equipment and people are on site when you need them. Reporting features, many of which can be customized, also give you business intelligence that helps you plan for the long term instead of winging it and hoping for the best.
Industries Using Fleet Management Software
For businesses operating large fleets, the benefits of a fleet management solution are obvious. However, small businesses that don't properly manage their fleets are effectively leaving money on the table. The software scales such that even a small fleet with as few as two vehicles can leverage the same benefits as a much larger competitor. Fleet management software is a natural fit for municipal fleets, field service management companies, technicians and installers, delivery services, transportation and hauling companies, contractors, and a host of others.
Going Mobile with Fleet Management Software
Your workforce is highly mobile, so it stands to reason that your fleet management solution should be too. Thankfully the days of paper log books, manual entry, and your fleet being stuck with a desktop solution are long gone. Nearly every fleet management solution offers a suite that either includes Android and iOS applications, or that's platform-agnostic, meaning that it can run on anything equipped with a web browser. That means that real-time communications, routing, dispatch, assignments, and more can be sent to your drivers anywhere they have wireless or cellular connectivity.
Fleet Management Software Integrations
Because fleets are usually specialized, it's common for them to integrate with other SaaS offerings. QuickBooks integration is found in many instances, while companies needing more robust reporting and analytics can leverage SAP. Many fuel cards offer fleet management integration, with some providers offering end-to-end solutions. Another common integration is with field service management software. The bottom line is that whatever your business, there are ways -- either built into the solution, or customizable through an open API -- to integrate any number of third-party applications.
Major Fleet Management Software Vendors
The fleet management software space is as varied as the fleets it serves. Some vendors provide specialized solutions, while others can be adapted to fleets of nearly every type and size.
Their signature Fleetmatics Work product combines fleet management functions with work orders, fuel management, and more.
Teletrac Navman offer a feature-packed software service that covers all areas of fleet management, inlcuding GPS location, disgnostics, and fuel reporting, amongst other features.
Best known for its consumer GPS and navigation products, but has built a robust fleet management ecosystem to go with their mass market offerings.
A company with a truly global presence, which is useful if your business operates fleets in other countries.
US Fleet Tracking
Specialize in fleet and asset tracking, combining affordable solutions with phenomenal ease of use.
Wheels Fleet Management
A 75-year-old company that has evolved with (and sometimes outpaced) the times. Among their innovations are the use of game theory to improve driver safety, and providing granular analytics that help manage not only your fleet, but also your business.
They have carved out a niche by focusing its attention solely on truck-based fleets rather than building a solution for mixed fleets. It's a good solution for businesses where IFTA, EOBR and HOS reporting is vital.
Fleet managers know that it's not just time that is money. Accuracy matters as well. The right fleet management software solution can save your business money by boosting performance and productivity, saving fuel costs, improving safety, and decreasing compliance and insurance costs. Not only should the software allow you to focus more on your core business, it can also pay for itself, improving your business's bottom line and leading to happier clients.