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Postage Meters vs. Stamps.com

Postage meters improve the efficiency of your business by helping you quickly dispatch mail without the need for endless trips to the Post Office.

Key Benefits of Postage Meters

  • Reduce costs by ensuring the correct postage is applied to all mail.
  • Eliminate underpaid mail being returned to you.
  • Offer compatibility with USPS classes and services to respond quickly and send mail by the service that your customer wants.
  • Assess if a postage meter is right for your business with free trials.
  • Manage your budget with low rental rates from as low as $19.99 a month.
Stamps.com postage vs postage meter

What is Stamps.com Postage?

Stamps.com was the first organization to be licensed by the US Postal Service (USPS) to print valid postage from a traditional PC printer.

The computer software connects via the internet to your Stamps.com account and you are able to print postage labels from your own home or business without the need for specialized equipment.

Once postage is affixed to your mail, simply drop it into your nearest mailbox or give to your mail carrier. The postal cost is deducted from your account with no additional fees.

Key Features of Stamps.com Postage

  • No additional hardware required, just use your existing PC and printer.
  • Stamps.com offer a trail period of just 4 weeks - with almost immediate start up.
  • Typical monthly fee of $15.99, with no binding contract or early termination fee.
  • No specialist inks are required, just use your normal printer ink which is far more economical.
  • Postage rate updates are automatically provided without the need for new software.

Compare Price Quotes from Leading Suppliers to Save up to 30%

Do you already have a Postage Meter?

Which Option is Better?

In principle, the Stamps.com postage system works in much the same way as other postage meters in that you can print your own postage.

However, with easy start up and no additional equipment required, this does make it ideal for a small business or home office. With no hidden costs, just a flat monthly fee, it also makes budgeting easier.

If you’re setting up a new business and are unclear of the postal structure, Stamps.com also offer free technical support with live online chat to train you in all you need to know about the various US postal services.

You can also streamline your business by printing addresses and postage onto envelopes in one easy step.

Stamps.com also has the ability to import your PC address book and allows you to select multiple addresses quickly and simply.

Additionally, you wont get caught out by postal rate increases as Stamps.com will automatically update the rates for you, meaning there is no hold up to you sending mail out. There is also no waiting for additional software to arrive usually at significant extra charges.

Stamps.com is undeniably easy and reliable to use and works out at least 50% cheaper than a traditional postage meter for which equipment has to be leased and insured under contract.

Will Stamps.com Postage Benefit a Larger Organization?

For all the benefits that Stamps.com offers, larger businesses or any business with higher mailing requirements will benefit more from a professional postage meter without question.

While Stamps.com may be cheaper, it isn't faster. Stamps.com postage requires that you have to print out stamps and manually attach them to each and every piece of mail you send out. For small businesses sending the occasional letter, the cost of time spent processing mail is negligible. For a business looking to send 250,000 brochures each month, saving time is absolutely essential. High end postage machines on the market today are able to process 18,000 letters per hour. That’s more than enough power to process even the busiest of mailroom output.

Using a postage meter also offers professional advantages beyond simply applying postage. For those who post large amounts of promotional material or regular mass mailings, features like printed addresses, sealed envelopes, a printed logo and a promotional message add a professional touch which is very time consuming to achieve otherwise. Having this functionality (and more) all in one process really does save a considerable amount of mail room manpower.

If cheaper postage really is essential, then a bulk mailing permit can be obtained for an annual fee of $200 which would further reduce your postage costs when using a meter.

Our Verdict

Stamps.com is an excellent way to pay for occasional, irregular postage for any small or home business. However, for any business looking to make a professional impact or to process large volumes of mail, the benefits of running a postage meter far outweight the cheaper rates that Stamps.com offer.