Phone lines are the heart and soul of a business. They support the business to connect to its service providers, suppliers and customers and provide quality services to its users. Usually growing or emerging businesses try to keep their day to day expenses low, so tend to look for cheaper options when installing or setting up new equipment.
This is true even when it comes to phone systems, with business owners often looking to cut costs when investing in this potentially expensive equipment, and sometimes sacrificing what could be a quality set up in favor of price. Renting the phone system provides a good alternative option.
Benefits of Renting a Phone System for your Business
There a number of advantages if your business decides to rent rather than buy a phone system. The key benefits are expanded upon below and it is important your organization consider these factors before rushing in to a decision that may have to be reversed in the near future.
No More Obsolete Gadgets
If the current phone system becomes obsolete or the business is looking for options to upgrade to newer technologies, renting makes it easy and hassle free.
All you need to do is talk to the service provider in order to request an upgrade or switch to another provider with better phone system availability.
The cost of using a rented phone system is generally charged as a monthly fee over an agreed length of time. This makes for easy financing without the initial capital outlay.
The cost accrued in rent or lease payment can be shown as operating expenses in the Book of Accounts. These expenses can be classed as tax deductible.
Cash to Invest Elsewhere
Opting to rent your phone system frees up your working capital which can then be used in expanding other areas of your business. Whichever decision you make for your business it is important that the phone system you choose is not only the right fit but also the right price and our business phone systems price guide will ensure you make the correct choice.
How to Choose the Best Phone System Rental Plan
It is a good idea to look at various rental options available from your provider before choosing the plan. Here are a few issues to consider:
- Check if the provider asks for a deposit to start the plan.
- Check the duration of the agreement. It is a good idea to take up a plan over 3 - 4 years.
- It is important to check the payment duration and options. Quarterly payments are often best if you prefer not to worry about making payments each month.
Phone System Maintenance
Another advantage of renting your business phone system is that maintenance will remain the responsibility of the provider. Services are usually available 24/7 throughout the year.
Providers also have various service structured levels and trained engineers will quickly sort out any problems, thereby avoiding disruptions and keeping downtime to a minimum.
US Phone Rental Service Providers
Phone rental service providers in the USA include:
This service provider offers systems (cell phone or landline) for local or national businesses, allowing unlimited extensions for all departments. They also make provision for call forwarding which helps allow remote working.
Read more: Grasshopper phone systems
This is another US service provider who can install your system across a variety of phones like the iPhone, Android and traditional handsets, thereby providing flexible connection solutions to users across multiple locations as a part of the same cloud based system.
Installation and set up is easy and it has been estimated that you can save as much as 40% - 80% on your monthly phone bills. A variety of monthly price plans are available.
Other features available within the systems themselves include the conversion of Fax to PDF, which can then be emailed to the recipient, the sending of voicemail messages and caller ID.
Making Good Business Sense
Renting a phone system is an excellent option for small, emerging and medium sized companies with cash constraints. But, regardless of your budget and the size of enterprise you run, if you want to reap the benefits of technology and install an advanced, up to date system, there are a multitude of reasons why this could be the obvious choice and whether you decide to rent or purchase your phone system it is important you choose the best office phones for your business.